MCCPS Board of Trustees
Minutes
Governance Committee By Laws Review
Date and Time
Tuesday April 14, 2020 at 7:00 PM
Location
Zoom Meeting
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Meeting ID: 389 839 4128
Password: MCCPS
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Meeting ID: 389 839 4128
Password: MCCPS
https://us04web.zoom.us/j/3898394128?pwd=QndLYk9jVjcyNEJ5dXZGRWhnMDhSUT09
Meeting ID: 389 839 4128
Password: MCCPS
Committee Members Present
Christopher Riegle (remote), Cynthia Canavan (remote), Elizabeth Burns (remote), Jeanne Smith (remote), Karl Smith (remote), Kay O'Dwyer (remote), Paul Baker (remote), Peter Cohen (remote)
Committee Members Absent
None
Guests Present
Artie Sullivan (remote)
I. Opening Items
A.
Record Attendance
B.
Call the Meeting to Order
Karl Smith called a meeting of the Governance Committee of MCCPS Board of Trustees to order on Tuesday Apr 14, 2020 at 7:03 PM.
Karl Smith made a motion to accept Governor Baker's Executive Order allowing for remote meetings. Note that in light of the ongoing COVID-19 coronavirus outbreak, Governor Baker issued an emergency Order on March 12, 2020, allowing public bodies greater flexibility in utilizing technology in the conduct of meetings under the Open Meeting Law. This committee makes a motion to accept this Executive Order for this meeting of the Governance Committee, on April 14, 2020.
Cynthia Canavan seconded the motion.
The committee VOTED to approve the motion.
| Roll Call | |
|---|---|
| Elizabeth Burns |
Aye
|
| Stephen Veiga |
Absent
|
| Jeanne Smith |
Aye
|
| Karl Smith |
Aye
|
| Cynthia Canavan |
Aye
|
| Peter Cohen |
Aye
|
| Paul Baker |
Aye
|
| Kay O'Dwyer |
Aye
|
| Christopher Riegle |
Aye
|
C.
Approve Minutes
Not all members were able to review the minutes, therefore the vote to approve previous meetings' minutes has been deferred.
D.
Approve Minutes
Not all members were able to review the minutes, therefore the vote to approve previous meetings' minutes has been deferred.
II. Review By Laws Draft
A.
Review draft of by laws
The group reviewed the draft By Laws in detail. After some 'housekeeping' items and minor wording updates, the committee focused their attention on the Governance Committee section and whether the Chair of that sub-committee is required to be a member of the Board of Trustees.
The team is evenly divided between members that believe the Chair should be a member of the Board and those that feel being a board member should not be a requirement.
The team is evenly divided between members that believe the Chair should be a member of the Board and those that feel being a board member should not be a requirement.
Karl Smith made a motion to Accept the re-worded section 2 - article 6 as proposed "The Chair of the Committee shall be chosen from among the current Trustees, or a Governance Committee Member approved by the board.".
Paul Baker seconded the motion.
The motion did not carry.
| Roll Call | |
|---|---|
| Cynthia Canavan |
No
|
| Christopher Riegle |
No
|
| Stephen Veiga |
Absent
|
| Kay O'Dwyer |
No
|
| Jeanne Smith |
No
|
| Elizabeth Burns |
Absent
|
| Paul Baker |
Aye
|
| Peter Cohen |
Aye
|
| Karl Smith |
Aye
|
Cynthia Canavan made a motion to Update the wording to have the governance committee elect its own chair.
Kay O'Dwyer seconded the motion.
Note: point of clarification was made that the Board of Trustees has ultimate authority to accept or update the wording. This is merely a proposal.
The committee VOTED to approve the motion.
| Roll Call | |
|---|---|
| Kay O'Dwyer |
Aye
|
| Karl Smith |
No
|
| Peter Cohen |
No
|
| Jeanne Smith |
Aye
|
| Stephen Veiga |
Absent
|
| Paul Baker |
Aye
|
| Christopher Riegle |
Aye
|
| Elizabeth Burns |
Absent
|
| Cynthia Canavan |
Aye
|
Additional point of clarification discussed. It is unclear to the group as to whether the Head of School has the ability to vote or not on the Governance committee.
Unclear as to if Peter's vote should be included. This point to be included in next month's discussion.
Unclear as to if Peter's vote should be included. This point to be included in next month's discussion.
Karl Smith made a motion to Send the most up to date version- By-laws working copy "BYLAWS Working Copy.2020-April 14" to school counsel for review.
Cynthia Canavan seconded the motion.
The committee VOTED to approve the motion.
| Roll Call | |
|---|---|
| Stephen Veiga |
Absent
|
| Kay O'Dwyer |
Aye
|
| Jeanne Smith |
Aye
|
| Christopher Riegle |
Aye
|
| Paul Baker |
Aye
|
| Karl Smith |
Aye
|
| Cynthia Canavan |
Aye
|
| Elizabeth Burns |
Absent
|
III. Closing Items
A.
Adjourn Meeting
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 9:30 PM.
Respectfully Submitted,
Karl Smith
Karl Smith made a motion to adjourn the meeting.
Cynthia Canavan seconded the motion.
The committee VOTED to approve the motion.
| Roll Call | |
|---|---|
| Elizabeth Burns |
Absent
|
| Stephen Veiga |
Absent
|
| Karl Smith |
Aye
|
| Kay O'Dwyer |
Aye
|
| Peter Cohen |
Aye
|
| Christopher Riegle |
Aye
|
| Jeanne Smith |
Aye
|
| Cynthia Canavan |
Aye
|
| Paul Baker |
Aye
|
Documents used during the meeting
None