MCCPS Board of Trustees

Minutes

Finance Committee Meeting

Date and Time

Wednesday March 25, 2020 at 8:00 AM

Location

https://zoom.us/j/628641773; 
 
Meeting ID: 628 641 773
One tap mobile
628641773# US Toll
Location: Zoom meeting https://zoom.us/j/628641773

Meeting ID: 628 641 773
One tap mobile 628641773# US Toll 

Committee Members Present

Artie Sullivan (remote), Jeff Barry (remote), Jeremy Bumagin (remote), Julie Santosus (remote), Karl Smith (remote), NDack Toure (remote), Peter Cohen (remote), Richard Doron (remote), Rodolphe Herve (remote)

Committee Members Absent

David Hausler

I. Opening Items

A.

Record Attendance and Guests

B.

Call the Meeting to Order

Rodolphe Herve called a meeting of the Finance Committee of MCCPS Board of Trustees to order on Wednesday Mar 25, 2020 at 8:02 AM.
Rodolphe Herve made a motion to conduct this Fincom meeting remotely for all participants, through the Zoom platform, due to Covid-19 concerns and current closure of the MCCPS facility.
Peter Cohen seconded the motion.
Until the MCCPS bylaws authorize public meetings to be held remotely, this step will be necessary 
The committee VOTED to approve the motion.
Roll Call
Karl Smith
Aye
David Hausler
Absent
Jeremy Bumagin
Aye
Julie Santosus
Aye
Richard Doron
Aye
Rodolphe Herve
Aye
Artie Sullivan
Aye
Peter Cohen
Aye
Jeff Barry
Aye
NDack Toure
Aye

C.

Approve Minutes - previous meetings

Jeff Barry made a motion to approve the minutes from Finance Committee Meeting on 02-25-20.
Peter Cohen seconded the motion.
The committee VOTED to approve the motion.
Roll Call
Karl Smith
Aye
Julie Santosus
Aye
Jeremy Bumagin
Aye
NDack Toure
Aye
Rodolphe Herve
Aye
Jeff Barry
Aye
David Hausler
Absent
Richard Doron
Aye
Peter Cohen
Aye
Artie Sullivan
Aye

II. Finance - Financial Statement Review

A.

Committee review of Previous Month's Financial Statements

State has confirmed that PPE tuition payments will continue even as schools are not in session.
State recalculated PPE levels based on municipal data received at end 2019, and as a result, we anticipate an additional $42K reduction in MCCPS proceeds for the April, May and June payments.  This is in addition to reduced payments that reflect lower enrollment compared to the baseline State was using.  
As a result, we anticipate monthly losses in the $30K range for the rest of the year, before including any positive impact from reduced run costs (lower utilities, cleaning spend, etc)
In addition, current enrollment is 208 (with potential to grow to 209/2010 as school resumes).  These additional enrolled students are not included in numbers used by the State for PPE payments (205). Therefore, we anticipate an additional state contribution in the next readjustment (mid June).
There are many moving parts still, but we anticipate finishing the school year on budget.

Other items discussed that impact numbers:
- Health insurance premium refund of $7K has been deposited and is reflected in reduced month-to month insurance line
- As of February, 2 FTEs including former Assistant Head of School are no longer on payroll. However, recent hires will start being reflected
- Some school events will likely be cancelled (Nature's classroom and DC trip), which will require refunds to parents 

The FY2020-2021 budget is in flux, due to these revised PPE numbers, and will be reset for target discussion at the next Finco and Board meetings in April.

Discussions related to our settlement of long-term unemployment liabilities with the state remain ongoing, with the State yet to respond to our last request from early March.

III. Closing Items

A.

Adjourn Meeting

Rodolphe Herve made a motion to adjourn meeting.
Jeff Barry seconded the motion.
The committee VOTED to approve the motion.
Roll Call
Artie Sullivan
Aye
David Hausler
Absent
Karl Smith
Aye
NDack Toure
Aye
Richard Doron
Aye
Jeff Barry
Aye
Jeremy Bumagin
Aye
Rodolphe Herve
Aye
Julie Santosus
Aye
Peter Cohen
Aye
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 8:48 AM.

Respectfully Submitted,
Rodolphe Herve
Documents used during the meeting
  • MCCPS-Feb-2020-Financial Statements v1.xlsx