MCCPS Board of Trustees
Minutes
Monthly Governance Meeting
Date and Time
Tuesday July 9, 2019 at 7:00 PM
Location
17 Lime Street - Community Room
Committee Members Present
Cynthia Canavan, David Moore, Jeanne Smith, Kay O'Dwyer, Pam Ferris, Paul Baker
Committee Members Absent
Christopher Riegle, Karl Smith, Nichole Thompson
Guests Present
Peter Cohen, Stephen Veiga
I. Opening Items
A.
Record Attendance and Guests
B.
Call the Meeting to Order
Paul Baker called a meeting of the Governance Committee of MCCPS Board of Trustees to order on Tuesday Jul 9, 2019 at 7:22 PM.
The meeting took place in the 8th Grade math and science room.
C.
Approve Minutes
Paul Baker made a motion to approve minutes from the Governance Committee Meeting on 06-04-19 subject to correcting the bullet point headings in Section 2B and changing MCCP to MCCPS in Section C, paragraph 1. Governance Committee Meeting on 06-04-19.
Pam Ferris seconded the motion.
The committee VOTED unanimously to approve the motion.
II. Governance
A.
New Board member training - Retreat debrief
Pam Ferris updated the Committee regarding the mentoring presentation she gave to the Board members at the 6/8/19 retreat. After the presentation the Board members decided to pair up on their own and to have informal check-ins throughout the year. The Committee agreed that the Chair of the Board should get a progress update at the next Board meeting.
B.
Board Meeting Update
Paul Baker updated the Committee on the 6/25 Board meeting, including the following:
The Committee questioned why intent to return forms were only sent to 6th grade families and discussed the need for mid-year parent-teacher conferences. Also discussed was the importance of defining the MCCPS educational experience and differentiating the 7th and 8th grades in order to attract and retain students, i.e., have 7th graders lead the community meetings, an 8th grade capstone project and separation of 7th and 8th grade exhibition.
- Charter renewal application was approved pending minor edits.
- Bill Sullivan working on the Annual Report due 8/1.
- Finance - signatories were changed to Rudy Herve and Peter Cohen.
- Calendar raffle earned $10,541.
- Fred Ferris and Susan Hauck looking for a venue to hold the spring anniversary event.
- Bill Sullivan gave HOS Report, including:
- Exhibition and graduation were well attended.
- Admissions update: possible total of 224 with all offers out, 197 without offers.
The Committee questioned why intent to return forms were only sent to 6th grade families and discussed the need for mid-year parent-teacher conferences. Also discussed was the importance of defining the MCCPS educational experience and differentiating the 7th and 8th grades in order to attract and retain students, i.e., have 7th graders lead the community meetings, an 8th grade capstone project and separation of 7th and 8th grade exhibition.
C.
Other items
Committee members discussed intentions to commit for the upcoming year, as well as the staffing needs of other committees.
III. Planning - Future meeting
A.
Next Meeting - August
The next meeting was scheduled for August 6, 2019.
IV. Closing Items
A.
Adjourn Meeting
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 8:45 PM.
Respectfully Submitted,
Jeanne Smith