There were no Student Presentations this week.

There was no Public comment at this time.

Chair Artie Sullivan recapped items from Aprils' Board meeting.

Goal-1 (Strategic Plan Implementation):
Define and adopt a 5-year strategy plan that is fully aligned with the mission of MCCPS. To include full implementation of year-1 objectives as defined in the plan and staging for the subsequent year.
Goal-2 (Board Health & Sustainability)
Continue to build and develop a strong and diverse board to ensure the long-term health and sustainability of MCCPS, through creative mentorship and training programs (in collaboration with governance committee). To include identification of 2-3 new board members SY 2018-2019.
Goal-3 (Communication and Community Development)
Strengthen the engagement with key stakeholders (e.g. Head of School, Parents, Students, Educators, PTO and Community) to support the growth and development of MCCPs role within the community and enhance the ongoing school initials and fundraising efforts. To include fostering a strong working relationship between the Board of Trustees and HOS to drive implementation of the 2018 strategic plan and ensure the long-term success of MCCPS.
Goal-4 (Board Operational Excellence)
Review and refine key policy documentation to ensure the long-term health and sustainability of MCCPS, including the adoption of a “board policy adoption policy.  The Board should review significant policies on an ongoing basis.
Formalize a succession plan for Executive Team and Committee Chairs including the identification and approval of Vice Chairs for each subcommittee; a succession plan for board members and board officers and a succession plan for the head of school and other key employees.

Topics included but not limited to:
25th Anniversary Celebration
Charter Renewal Application Process
Submit Charter Renewal Application by 8/1/2019
Preparation  for 3 day site visit in Fall of 2019
Prepare Accountability Plan Draft
Board leadership & Committee Chairs for school year 2019/20
Continue bylaws review.

The Board Retreat will be held at 4 Broadmere Road, Marblehead on 6/8/19 from 8am to 3pm.
Agenda has been posted, shared & is subject to change.
 

Nichole Thompson shared that the Governance Committee had met on 5/14/19 and had interviewed 5 candidates for positions on the Board and unanimously voted to forward them to the Board for Consideration at this evenings meeting. Next meeting is 6/4/19.

Treasurer Karl Smith presented the financials for year to date & May 2019.
Please see meeting packet for additional information.

Artie Sullivan presented the Head of School Evaluation Policy and Procedures (see meeting packet)formulated by the Personnel Committee.
Karl Smith made a motion to accept the Head of School Evaluation Policy and Procedures subject to the approved updates.
Paul Baker seconded the motion.
The motion was approved unanimously.

Artie Sullivan presented the Head of School Oversight Committee Policy(see meeting packet)as formulated by the Personnel Committee.
Paul Baker made a motion to accept the Head of School Oversight Committee Policy subject to the approved edits.
Karl Smith seconded the motion.
The motion was approved unanimously.

Chair, Sean Killeen shared that the committee has been focusing on the following;
Performance data points
School accountability/MCAS
Measures of student growth/evidence
Reporting out/evidence of proficiency at Exhibition
MYWAY Portfolios & the new grading system
Tracking of 8th graders when they leave/ their successes used in recruitment /retention drives and in communications to the wider community.
 

Ellen Lodgen shared that the MCCPS 25th Anniversary celebration would be scheduled for the Spring of 2020.
A Committee has been formed, volunteer recruitment emails sent and the first meeting is scheduled for 6/4/19 @ 7.45am
Calendar Raffle is almost over. Expected Gross profit will be around $10,000, with $4,000 earmarked for the purchase of a portable Gaga Pit.

Jen Jewell & Fred Ferris stated that next steps of the Strategic Planning process are on hold until Dr. Peter Cohen assumes his place as Head of School on 7/1/19.

Jessica Xiarhos shared that she and Ian Hunt had met and were in recruitment mode. Katherine Boles and Merci Baez have been asked to join the committee and they hope to ask the 8th Grade Student Council members to participate as well.

The next Charter Renewal Meeting is scheduled  for June 5th @ 7am.

Acting Head of School, Bill Sullivan presented his monthly report, sharing the following:

DESE has granted a further extension to the Corrective Action Plan of 8/30/19. This will enable training/professional development  to be delivered to the whole staff before the 2019/20 school year starts and Dr. Cohen will be in place by this time.
With much help from Danielle Fletcher, satisfaction surveys have been emailed out, with the promise of anonymity emphasized.
Staff satisfaction surveys will be finished and distributed by 5/31/19. 
MCAS testing is complete. Over 98% completion rate.
Successful 8th Grade trip to DC
Project Adventure: 7th grade, May 28th and 29th
PTO STEM Week 5/28 - 5/31
Contracts were given to staff 5/17.
2 contracts were not renewed and 1 resignation has been received.
SchoolSpring posting has been placed for known openings.
Candidate review, phone interviews, and in-person interviews has started.
Offer for a school adjustment counselor, and behavior specialist to a high quality candidate was offered and accepted.
Graduation will take place on 6/20/19 in Charter Hall this year as Abbott Hall is not available because of renovations
A student intent to return form was sent to 6th grade families. Staff will be calling all families that indicate no or undecided. 

2019-2020 Admissions Update
Katherine Boles is starting a group to put a final push to drive applications through social media, local groups, and email. A campaign coordinated with an announcement of our new Head of School is being considered.

The latest admissions press release (May, 2019) was sent to:
Eagle Tribune
Marblehead Reporter
Swampscott Reporter
Jewish Journal
Salem News
Beverly Citizen
Danvers Herald
Social Media posts (May, 2019):
All Marblehead Happenings
Marblehead Mums and Little Ones
Alt Marblehead Schools    (some positive feedback and a lot of activity.)
Anything Marblehead 01945
Swampscott Nest
Swampscott 01907
Nahant Public Library
Moving Peabody Forward
Beverly MA
Lynnfield Community Group
A color ad in the Jewish Journal on May 16, 2019.
Admissions info will appear in the Chamber of Commerce weekly email.
The admissions application deadline is June 15, and another lottery held the week of June 17th.
Enrollment Update (confirmed, current #s):
4th - 34 (plus 1 offer out)
5th - 49
6th - 49
7th - 35 (plus 6 offers out)
8th - 41
Total: 208

There was no public comment at this time.