4th graders, Thomas Jenkins & Elaine Guerin gave an assured and informative overview of their experiences in fourth grade so far.

There was no public comment at this juncture.

Review of Previous Meeting Action Items included

Development and Fundraising training for Board

• Identify potential candidates for the Board – Goal is 3 new members for SY 2018-2019. Areas that need representation on the board –
  • • Alumni
    • Faculty/Staff
    • Community
    • Parents of families residing outside of Marblehead.
• Strengthen Subcommittees if needed
  • • Communication and Development
• Review Documents located in Board Member Handbook Google Drive. Invitation sent by separate email.
  • • Add documents that are needed.
• Board Retreat - June 8th

The Board will reach out to staff member, Nick Santoro to see if he can give the Board an update on alumni outreach and if he would be interested in sitting on the Board as a trustee.

Goal-1 (Strategic Plan Implementation):

• Define and adopt a 5-year strategy plan that is fully aligned with the mission of MCCPS. To include full implementation of year-1 objectives as defined in the plan and staging for the subsequent year.

Goal-2 (Board Health & Sustainability)

• Continue to build and develop a strong and diverse board to ensure the long-term health and sustainability of MCCPS, through creative mentorship and training programs (in collaboration with governance committee). To include identification of 2-3 new board members SY 2018-2019.

Goal-3 (Communication and Community Development)

• Strengthen the engagement with key stakeholders (e.g. Head of School, Parents, Students, Educators, PTO and Community) to support the growth and development of MCCPs role within the community and enhance the ongoing school initials and fundraising efforts. To include fostering a strong working relationship between the Board of Trustees and HOS to drive implementation of the 2018 strategic plan and ensure the long-term success of MCCPS.

Goal-4 (Board Operational Excellence)

• Review and refine key policy documentation to ensure the long-term health and sustainability of MCCPS, including the adoption of a “board policy adoption policy.  The Board should review significant policies on an ongoing basis.
• Formalize a succession plan for Executive Team and Committee Chairs including the identification and approval of Vice Chairs for each subcommittee; a succession plan for board members and board officers and a succession plan for the head of school and other key employees.

 

There was no update on the strategic plan as we are now awaiting input from the prospective Head of School.

• 25th Anniversary Celebration
• Charter Renewal Application Process
  • Submit Charter Renewal Application by August 1, 2019
  • Preparation for 3-day Site Visit in Estimated Fall 2019
  • Prepare Accountability Plan Draft
• Board Leadership and Committee Chairs for SY 19-20
• Bylaws Review

Ian Hunt gave a splendid slide presentation of the Head of School search process.
Dr. Peter Cohen has been offered the position of Superintendent and Head of School at MCCPS.
Jen Jewel made a motion to authorize an ad hoc committee comprised of Artie Sullivan, Sean Killeen, Karl Smith & Paul Baker to enter into contract negotiations with Dr. Peter Cohen.
Paul Baker seconded the motion.
Roll Call Vote as follows..
Artie Sullivan  Yes
Karl Smith  Yes
Paul Baker Yes
Jen Jewel  Yes
Sean Killeen  Yes
Fred Ferris   Yes
Ian Hunt, Bill Sullivan & Ellen Lodgen were illegible to vote on this matter

See Agenda Other Business "E"

Paul Baker noted that there are 6 possible candidates in the pipeline for Board and/or committee positions.
All have been invited to the next Governance meeting on 5/14/19 for interview and discussion.

Treasurer Karl Smith presented the 2019-2020 school finance budget for Board approval.

Karl Smith made a motion to approve the budget s presented.
Fred Ferris seconded the motion.
The motion carried unanimously.

Chair Artie Sullivan shared that the Personnel committee are working on Head of School Oversight as well as the Acting Head of School evaluation.

Chair Sean Killeen reported that the next committee meeting will be held on May 22nd @ 7.30am

Chair Ellen Lodgen shared that the Annual Fund push is in full swing and that the calendar raffle will begin May 1st.It is hoped that the raffle will bring in around $10,000.

No updates on the strategic plan at this point.

Chair Ian Hunt shared that there will be a kick off meeting on May 8th @ 7pm. Staff member Nick Santoro will be approached to join the committee to further outreach to Charter alumni.

On Paul Bakers' suggestion, Karl Smith will be in contact with parent Danielle Fletcher so that they can formulate a satisfaction survey to get go out to parents asap, so that it may be used as part of the criteria necessary to fulfill the requirements of the Charter renewal process.

Bill Sullivan presented his Head of School Report.
Highlights included:
6th Grade had enjoyed the trip to Nature's Classroom the week of April 8th.
Atlantic White Shark Conservancy are hosting an event 5/2/19.
May 1st is the MA. wide Walk/Bike to school event.
The 7th grade will be at Project Adventure 5/28 and 5/29.

Parent Amy Ruocco will remain as SEPAC Chair through the 2019/20 school year. The school will step up its' efforts to attract new members and a possible candidate to transition into the chairpersons role.

Foundation Grants of $7,686.68 were approved for Music dept. equipment, Game cabinet restock and classroom Connectivity.
FMPS Grants totaling $2,524.25 were approved for Guitar/Ukulele purchases, Mosaic Art Project  and Tower Garden Lighting.

Bill and Jeff Barry are working on draft staff contracts and expect to complete them shortly.
Intent to Return forms will be sent out to families on May 1st.

Current enrollment for the 2019/20 school year stands at 218.
4th Grade-35
5th Grade-49
6th Grade-49
7th Grade-44
8th Grade-41
The numbers, especially for 4th grade, are of immediate concern, with no current waitlist for 4th grade places.
There are a number of 5th and 6th graders shadowing at the MHD Veterans school.
 

There were no public comments at this time.

Chair Artie Sullivan thanked the Board and committee members for their continued hard work and dedication over the course of what has been a difficult, but ultimately satisfactory year.

All items were covered in a timely manner.