Alpha Public Schools
Minutes
Quarterly Board Meeting
Date and Time
Friday March 23, 2018 at 9:30 AM
Location
AC Hotel, 350 W Santa Clara St, San Jose, CA 95113
Instructions for Presentation to the Board by Parents and Citizens
Alpha Public Schools (“Alpha”) welcomes your participation at the Alpha Board meetings.
The purpose of a public meeting of the Board of Directors (“Board”) is to conduct the affairs
of Alpha in public. We are pleased that you are in attendance and hope that you will visit
these meetings often. Your participation assures us of continuing community interest in
Alpha. To assist you in the ease of speaking/participating in our meetings, the following
guidelines are provided:
1. Agendas are available to all audience members at the door to the meeting.
2. “Request to Speak” forms are available to all audience members who wish to speak
on any agenda item(s) or under the general category of “Public Comment.” All
“Request to Speak” forms must be submitted prior to the agendized item.
3. “Public Comment” is set aside for members of the audience to raise issues that are not
specifically on the agenda. However, due to public meeting laws, the Board can only
listen to your issue, not respond or take action. These presentations are limited to three
(3) minutes each and total time allotted to non-agenda items will not exceed fifteen
(15) minutes. The Board may give direction to staff to respond to your concern.
4. With regard to items that are on the agenda, you may specify that agenda item on
your request form and you will be given an opportunity to speak for up to three (3)
minutes when the Board discusses that item.
5. When addressing the Board, speakers are requested to state their name and address
and adhere to the time limits set forth.
6. In compliance with the Americans with Disabilities Act (ADA) and upon request, Alpha
may furnish reasonable auxiliary aids and services to qualified individuals with
disabilities. Individuals who require appropriate alternative modification of the agenda
in order to participate in Board meetings are invited to contact the Board Secretary’s
office.
7. If you have any questions or need any assistance in participating in the Alpha Board
meeting, please contact Maria Arechiga at marechiga@alphapublicschools.org or
(408) 780-0831 x 103.
Alpha Public Schools (“Alpha”) welcomes your participation at the Alpha Board meetings.
The purpose of a public meeting of the Board of Directors (“Board”) is to conduct the affairs
of Alpha in public. We are pleased that you are in attendance and hope that you will visit
these meetings often. Your participation assures us of continuing community interest in
Alpha. To assist you in the ease of speaking/participating in our meetings, the following
guidelines are provided:
1. Agendas are available to all audience members at the door to the meeting.
2. “Request to Speak” forms are available to all audience members who wish to speak
on any agenda item(s) or under the general category of “Public Comment.” All
“Request to Speak” forms must be submitted prior to the agendized item.
3. “Public Comment” is set aside for members of the audience to raise issues that are not
specifically on the agenda. However, due to public meeting laws, the Board can only
listen to your issue, not respond or take action. These presentations are limited to three
(3) minutes each and total time allotted to non-agenda items will not exceed fifteen
(15) minutes. The Board may give direction to staff to respond to your concern.
4. With regard to items that are on the agenda, you may specify that agenda item on
your request form and you will be given an opportunity to speak for up to three (3)
minutes when the Board discusses that item.
5. When addressing the Board, speakers are requested to state their name and address
and adhere to the time limits set forth.
6. In compliance with the Americans with Disabilities Act (ADA) and upon request, Alpha
may furnish reasonable auxiliary aids and services to qualified individuals with
disabilities. Individuals who require appropriate alternative modification of the agenda
in order to participate in Board meetings are invited to contact the Board Secretary’s
office.
7. If you have any questions or need any assistance in participating in the Alpha Board
meeting, please contact Maria Arechiga at marechiga@alphapublicschools.org or
(408) 780-0831 x 103.
Directors Present
A. Elliott, A. Holton, A. Roy, D. Garrett, F. Teso, P. Castorena
Directors Absent
V. Faillace
Guests Present
A. Ruiz, C. Kang, D. Jordan, J. Glover, L. Koehler, M. Arechiga, S. Hegde
I. Opening Items
A.
Call the Meeting to Order
A. Elliott called a meeting of the board of directors of Alpha Public Schools to order on Friday Mar 23, 2018 at 9:31 AM.
B.
Record Attendance and Guests
C.
Public Comment
No public comment.
II. Board Business - Discussion/Action Items
A.
Vote on incoming Alpha Board Chair
A. Roy made a motion to elect Allison Holton as Board Chair.
D. Garrett seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| P. Castorena |
Aye
|
| V. Faillace |
Absent
|
| A. Roy |
Aye
|
| D. Garrett |
Aye
|
| A. Holton |
Abstain
|
| F. Teso |
Aye
|
| A. Elliott |
Aye
|
B.
Academic Performance Update + Action Plan
Hegde presented on current Academic data and triumphs. She also reviewed action plans for the rest of the current academic year and next academic year.
Elliott and Waterman Roy asked about last years pilot and alignments with Eureka.
Elliott also asked how we are supporting students that are coming to us at or above grade level.
Elliott and Waterman Roy asked about last years pilot and alignments with Eureka.
Elliott also asked how we are supporting students that are coming to us at or above grade level.
C.
Finance Committee Updates
Jordan provided an overview of this fiscal year's end of year projection, the budget creation process, and 18-19 budget assumptions.
Waterman Roy thanked Kang and Jordan for setting up a successful budget creation process.
Castorena asked who manages each site's budgets.
Waterman Roy thanked Kang and Jordan for setting up a successful budget creation process.
Castorena asked who manages each site's budgets.
D.
2018 Financial Auditor Selection
D. Garrett made a motion to approve the Audit Engagement letter.
P. Castorena seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| A. Holton |
Aye
|
| A. Elliott |
Aye
|
| A. Roy |
Aye
|
| P. Castorena |
Aye
|
| F. Teso |
Aye
|
| V. Faillace |
Absent
|
III. Reconvene Open Session
A.
Report Out of Action Taken in Closed Session
No motions during closed session.
IV. Board Business: Discussion/Action Items
A.
Strategic Role of the Board
Glover thanked the board for the work they have done and talked about the need for a more strategic involvement for them. Koehler had the team break up into groups to discuss what is going well, what needs improvements and commitments they are willing to make.
After the group discussion, everyone came back together to share. The board was in agreeance that it was important for them to receive an aligned message about Alpha to share with potential donors.
After the group discussion, everyone came back together to share. The board was in agreeance that it was important for them to receive an aligned message about Alpha to share with potential donors.
B.
Consent Agenda
D. Garrett made a motion to to approve consent agenda.
A. Holton seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| F. Teso |
Aye
|
| A. Holton |
Aye
|
| D. Garrett |
Aye
|
| A. Elliott |
Aye
|
| P. Castorena |
Aye
|
| V. Faillace |
Absent
|
| A. Roy |
Aye
|
The 403b plan was pulled out because it was not ready in time for review.
C.
Approve Minutes - September 27, 2017
D. Garrett made a motion to approve minutes from the Quarterly Board Meeting - Alpha Public Schools on 09-27-17 Quarterly Board Meeting - Alpha Public Schools on 09-27-17.
A. Holton seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| F. Teso |
Aye
|
| D. Garrett |
Aye
|
| A. Holton |
Aye
|
| V. Faillace |
Absent
|
| A. Roy |
Aye
|
| P. Castorena |
Aye
|
| A. Elliott |
Aye
|
D.
Approve Minutes - November 02, 2017
D. Garrett made a motion to approve minutes from the Special Board Meeting on 11-02-17 Special Board Meeting on 11-02-17.
A. Holton seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| A. Elliott |
Aye
|
| P. Castorena |
Aye
|
| D. Garrett |
Aye
|
| A. Holton |
Aye
|
| A. Roy |
Aye
|
| V. Faillace |
Absent
|
| F. Teso |
Aye
|
E.
Approve Minutes - December 15, 2017
D. Garrett made a motion to approve minutes from the Special Board Meeting on 12-15-17 Special Board Meeting on 12-15-17.
A. Holton seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| F. Teso |
Aye
|
| A. Holton |
Aye
|
| D. Garrett |
Aye
|
| P. Castorena |
Aye
|
| A. Elliott |
Aye
|
| V. Faillace |
Absent
|
| A. Roy |
Aye
|
V. Closing Items
A.
Adjourn Meeting
D. Garrett made a motion to adjourn the meeting.
A. Roy seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| A. Holton |
Aye
|
| D. Garrett |
Aye
|
| A. Roy |
Aye
|
| V. Faillace |
Absent
|
| P. Castorena |
Aye
|
| A. Elliott |
Aye
|
| F. Teso |
Aye
|
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 11:58 AM.
Respectfully Submitted,
A. Elliott