Gordon Mosher updated the BOD with changes and updates to DCSD in the next year. 

Will table till next meeting because some Advancement Committee Members not present

Enrollment update- Enrollment is down 5 students for 2nd semester. But with transfers we are expecting in, there is not a significant change from 1,395. There are 540 Open Enrollment Applications for 2025-26.

Immigration Law Updates- Protocol for STEM

    -Trauma informed care will be provided to students, staff and families in need. 

Virtual Delay Update

   -  There was a Parent, Staff and Student Survey sent out. Results will be reviewed in SAC and Academic Excellence Committees. 

Student Government 2025 Officers:

  President- Auburne Mauger

  Vice President- Kylie Pautler

  Secretary- Colette rubin

  Treasurer- Maya Thatcher

   Student Outreach- Evan Choi

   OAL - Maggie Nelson

Student government shared past and upcoming events. 

M. Cartier shared updates on growth strategy within Douglas County School District.

Why - Mission 

How - Distinctives, Culture 

What - Incredible STEM School

The team worked on finding out core values together over a  series of meetings in hopes to be implemented in the 2025-26 School Year:

July - Leadership Team Brainstorm 

August / September - Faculty / Staff Input 

September - December - Task Force Consolidation and Wordsmith

January - Presentation to Faculty and Staff 

February - Presentation to Board 

March - Proposed Approval from Board 

March - June - Incorporate in Hiring Procedures and Replication Application 

August - Incorporate in Training Procedures 

25-26 School Year - Incorporate in Evaluations

Culture is built through Core values.

9 main values build the Foundation of who we are and where our focus is:

Student Centric -Prioritizing the Best Interest of Students

Community- Stronger Together

Integrity- Do Right, Always

Stability- Rooted in Resilience

Growth- Embrace challenges

Innovation- Never stop Innovating

Stewardship- Dedicated to Making a Positive Difference

Excellence - Mastery in Motion

Fun- Makes the Team Work

Our next step (after BOD approval)  is to create a one pager for each value and show what this really means and how to implement. This will be turned into a booklet which will be shared in our staffing materials. This is why we are asking for BOD input and a BOD vote. 

Request for Board approval of Core Values in March Meeting

Erin Quigley and Kelly Reyna present the CIO Mid Year Evaluation Report for approval.

Goal for this year: Establish systems that empower contributors of the Strategic Plan to support achieving the objectives and focus areas for these priority areas: Identity, Experience, and Growth.

Commendations: 

Strategic plan

Reduction in staff attrition 

Enrollment

Bottom-up budget rebuild

Developing the board

Proactive comms to board 

Focus on the strategic growth plan of replicating

Opportunities 

CIO to provide the Board with more visibility into:

     -Progress on CIO goals 

     -Organization of school (org chart w/ roles & responsibilities outlined) 

Board and CIO to work together to develop more clarity on how to report progress

One thing to Bring to the BOD attention: Fund 43 is a seperate account or accounting treatment of excess money that we bring in. The main difference is that it gives us flexibility to use it as needed. Darrell thinks this would be a smart account to implement moving forward.  

 Board Q & A followed

Software Updates- We are looking into 2 solid vendors to provide a more robust finance and HR platform - looking to implement in Jan 2026. 

Sean Milner shared the Revenue and Expenditure analysis percent to date data, 2nd Qtr reporting and current state of Finances. 

Subject came up after finance committee

Five year contract (might have a TABOR issue, but as long as it has an opt out option)

CRM need highlighted by staff; FinalSite is recommended by staff to meet the needs in one solution (need enhanced capability than what the district has).  It has been vetted thoroughly by multiple staff members.  Staff has negotiated custom website integration and will enhance 

Might be able to use bond year - waiting to hear back from DCSD

Discussion around additional capabilities and add-ons

There was just a typo and some formatting that needed to be corrected, there were also pages with a floating line.

Add the one pager of the values into the staff handbook in the future. 

Every Dec/Jan will be future timeline for approving staff handbook

Last approved in June 2024

 Will see an updated version in Spring 2025

Board Policies for confirmation in March Meeting (consent agenda)

   -Equal Access to Facilities

   -Rights of Students to Organize

Information was shared with the parent community, SAC Meeting and PTO Meeting, asking for parents to submit their information. 

4/1-4/21 - Candidate Submissions

By 4/25 - Candidate Voter Book published

4/27-5/4 - Election

5/5-5/9 - Results announced

The June Board meeting will be when we ratify the results of the parent election for the 3 year term. 

No public comment

February Meeting:

• Finance - Present Proposed Auditor Selection for FY 24/25 Audit
• Governance - Updates to Community Use of Facilities Policy
• CIO Support and Evaluation - Present Draft CIO Contract
• Annual Board Training - June 13th - all day event

Future Meetings

• New Bylaws (beginning of next school year) 
• Academic Excellence Committee

Motioned by Gina, Second by Greg, passes unanimously