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STEM School Highlands Ranch

Minutes

Board of Directors Meeting

Monthly Meeting

Date and Time

Tuesday November 4, 2025 at 5:30 PM

Location

8920 Barrons Blvd

P-TECH Mechatronics Room

Highlands Ranch, CO 80129

Join from PC, Mac, iPad, or Android: https://zoom.us/j/95825391000?pwd=msncIVBra97QrHttP6dmqMTMcpbaV9.1 

Passcode:771384

Directors Present

A. Campbell, C. Gustafson, C. Wroblewski, D. Lomelino, E. Quigley (remote), G. Wing (remote), I. Kalra, K. Leung (remote), R. Lukez

Directors Absent

None

Directors who arrived after the meeting opened

C. Wroblewski, D. Lomelino, E. Quigley

Directors who left before the meeting adjourned

K. Leung

Guests Present

A. Cardinal (remote), L. Kovalesky, M. Cartier, M. Pritchard (remote), Michelle Gasser (remote), S. Milner

I. Opening Items

A.

Record Attendance

B.

Call the Meeting to Order

C. Gustafson called a meeting of the board of directors of STEM School Highlands Ranch to order on Tuesday Nov 4, 2025 at 5:30 PM.

C.

Pledge of Allegiance

D.

Reciting of the Mission Statement

II. Approve Meeting Minutes

A.

Board Meeting October 7th

R. Lukez made a motion to approve the minutes from Board of Directors Meeting on 10-07-25.
I. Kalra seconded the motion.
The board VOTED unanimously to approve the motion.
C. Wroblewski arrived at 5:32 PM.
E. Quigley arrived at 5:34 PM.
D. Lomelino arrived at 5:52 PM.

III. STEM School Highlands Ranch Updates

A.

STEM School HR Update

Executive Director Updates

 

  • New STEM school gear online - ability for community to purchase and shipped directly to home address
  • Colorado Parent Magazine winner for multiple categories!!
  • Boosterthon Fun Run Updates
  • Prospective Spartan Night was a success
    • Open enrollment window is now open (using our website)
    • 102 K and 6th grade in the first 2 days
  • New Communications Coordinator - Allie Everson
  • Current enrollment 1458, possible adjustment after final October count numbers in December

IV. KOSON Schools

A.

CIO Update

Growth Task Force Priorities

  • Homeschool Enrichment
  • 10 year master plan
  • Preschool Launch
  • Other brick & mortar schools 

Ongoing focus area to build assets and research other STEM schools and charter networks

CIO goal tracker to track progress

B.

25/26 Budget Update

State Budgeting Process starts in November, long bill approved May-June

Koson Budgeting Process starts in January, due to DCSD in April

 

Revised budget details tied to enrollment changes; offsets discussed to balance budget

Will get safety and security updates in January through district bond

 

Will implement first internal audit for Q1

C.

Policy Update

Board Reserve Policy 

  • Developed by Finance committee, discussed at Governance, will vote next meeting
  • Increase transparency and accountability

Board Fundraising Policy

  • Developed by admin team, discussed by Finance committee, discussed at Governance, will vote next meeting
  • In conjunction with the formation of separate non-profit Koson Foundation to provide transparency and accountability of funds raised through fundraisers

Policy Template Date Modification

  • Changing from European to American date format

 

 

 

K. Leung left at 6:30 PM.

D.

Propose Re-Establishing Koson Foundation Board

In general School Foundation Corporation (non-profit) to manage funding to support areas not fully covered by public budget

  • Fundraising and Financial Support
  • Strategic Planning and Governance
  • Community Engagement

Oversight comes from Koson Board; Fundraising Policy clarifies relationship

Discussion around filing paperwork and making sure paperwork is updated.

 

Propose 5 board members with CIO and CFO filling two seats.  For initial board, current Koson Board members proposed as Foundation Board members.  D. Lomelino, R,. Lukez, C. Wroblewski, and C. Gustafson expressed interest in serving on Koson Foundation Board.

V. Consent Agenda

A.

Vote for Consent Agenda Items

I. Kalra made a motion to approve consent agenda.
C. Wroblewski seconded the motion.
The board VOTED unanimously to approve the motion.

VI. Board Committee Updates

A.

Academic Excellence Committee Updates

Follow up on disparities in high school that were noticed during UIP discussion. 

Updating one-pager and developing SOP for course vetting

Matt to work on shared definition of academic excellence

B.

CIO Support & Evaluation Committee Updates

Mid - year check in, contract decisions and board timeline

 

C.

Finance Committee Update

Audit was submitted; will try to improve process next year

ERP implementation to provide faster updates

D.

Governance Committee Update

Board Assessment Update to evaluate board processes

 

E.

Growth Task Force Update

Draft one pager in board book

 

VII. Board of Director's Updates

A.

Preview of Next Meeting

Approving updated budget

Audit presentation

CIO support and evaluation - mid year check in

Approving one pager

Fall survey data

VIII. Closing Items

A.

Adjourn Meeting

D. Lomelino made a motion to adjourn.
R. Lukez seconded the motion.
The board VOTED unanimously to approve the motion.
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 8:05 PM.

Respectfully Submitted,
I. Kalra
Documents used during the meeting
  • November Board Presentation 25_26.pdf
  • CIO Board Presentation 20251104.pptx.pdf
  • Revised Budget FY 25-26.pdf
  • Draft - Policy_Board Reserve_20251016.pdf
  • Draft - Policy_Fundraising_20251031.pdf
  • Draft-Policy_template_update_Redline 20251016.pdf
  • Policy_SelectionControversialLearningResources_2023.pdf
  • Policy_Viewpoint Neutrality_2022.pdf
  • Policy_OptInOptOut_2023.pdf
  • Presentation_2025 Board Assessment Results.pdf

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