Final

STEM School Highlands Ranch

Board of Director's Meeting

Published on July 31, 2023 at 3:29 PM MDT

Date and Time

Tuesday August 1, 2023 at 5:30 PM MDT

Location

8920 Barrons Blvd.

P-TECH Mechatronics Room

Highlands Ranch, CO 80129

Agenda

Section Number Topic Number Details Purpose Presenter Time
I. Opening Items 5:30 PM
  A. Record Attendance   2 m
  B. Call the Meeting to Order  
  C. Pledge of Allegiance Kelly Reyna
  D. Reciting of the Mission Statement Erin Quigley
   

Never Stop Innovating! We envision a world of exponential possibilities where every child develops the innate knowledge, skills, creativity and character to thrive, lead and succeed in an ever-changing future.


 

  
  E. Approve Minutes Approve Minutes Kelly Reyna 1 m
    Approve minutes for Board of Directors Meeting on June 6, 2023  
  F. Approve Minutes Approve Minutes Kelly Reyna 1 m
    Approve minutes for Annual Board Training on June 9, 2023  
  G. Approve Minutes Approve Minutes Kelly Reyna 1 m
    Approve minutes for Board of Directors Meeting on July 19, 2023  
II. Annual Information Technology Update 5:35 PM
  A. Mike Pritchard, Director of IT FYI 15 m
III. Academic Excellence 5:50 PM
  A. 2023-24 Start of Year Updates FYI Matt Cartier 15 m
   

Chief Innovation Officer Matt Cartier, previous Interim CEO Dr. Karen Johnson, and Executive Director LynAnn Kovalesky to provide brief school updates for the start of the 2023-34 school year.

  
IV. Policy Waiver Update 6:05 PM
  A. DCSD Policy Waiver for Charters Vote Karen Johnson 15 m
   

Matt Cartier and Dr. Karen Johnson will provide an overview of the results of the latest review of the DCSD automatic and non-automatic waiver list.  The Board will be asked to approve the updated STEM waivers lists.

  
V. Board Policy Document Updates 6:20 PM
  A. Board Policy Approval Vote Carla Gustafson 10 m
   

The Board will discuss the following 3 Policy Documents presented for Board approval by the Policy Committee (Carla Gustafson and Michelle Horne).  The two curriculum policy documents are updates to the versions that were last approved in 2019.  The Enrollment policy is a revision to the version approved by the Board in 2022.  The Enrollment policy is updated to address the use of the DCSD enrollment/waitlist system, as required by DCSD.

  
VI. Board Annual Calendar 6:30 PM
  A. Discuss Proposed Annual Calendar for Board Meetings Discuss Kelly Reyna 10 m
   

Review the proposed annual calendar with planned content/approvals for each regular monthly meeting.  The calendar will be presented for approval at the September meeting.

  
VII. Public Posting of Board Documents 6:40 PM
 

Department of Local Affairs (DOLA) requirement to file notification with location (link) where Board meeting agenda, minutes, and public documents are posted.

  
  A. Update FYI Kelly Reyna 5 m
VIII. Financial Update 6:45 PM
  A. General Status Update FYI Ryan Theret 5 m
   

Monthly financial update format is still being developed.  Need to ensure we have at least a brief update from Ryan as treasurer at every meeting.

  
IX. Board Committees 6:50 PM
  A. Confirm committee members - Board and Staff Discuss Kelly Reyna 5 m
   
  1. Governance
  2. Finance
  3. Academic/Curriculum
  4. Development and Fundraising
  5. Compliance
  6. CIO Support and Evaluation
  7. Strategic Plan Update
  8. DEI Representative
  9. SAC Representative
  
X. Public Comment 6:55 PM
 

This is the time to voice opinions and provide feedback about specific agenda item(s) prior to any Board action. Speakers must complete the Public Comment Form and submit it electronically no later than 12 p.m. the day of each Board meeting. If written testimony or a handout is submitted, presenters are asked to supply one (1) copy via email to communications@stemk12.org

  
  A. Public Comment Sign up link 5 m
   

https://forms.gle/xjYxbDmtekd7PC7B6

  
XI. Executive Session
 

The Board may vote to recess into executive session pursuant to:
C.R.S. § 24-6-402(4)(a) to hold conference with the Board's attorney
to receive legal advice on specific legal questions, pursuant to C.R.S.
§ 24-6-402(4)(b); matters required to be kept confidential by federal
or state law or rules and regulations pursuant to C.R.S. § 24-6-
402(4).

  
XII. Closing Items
  A. Adjourn Meeting Vote Kelly Reyna
   

Adjournment

 

  

Never Stop Innovating! We envision a world of exponential possibilities where every child develops the innate knowledge, skills, creativity and character to thrive, lead and succeed in an ever-changing future.