MOXIE Public Schools
Minutes
MOXIE PS Monthly Board Meeting
Date and Time
Friday September 19, 2025 at 1:00 PM
Location
We meet remotely.
Google Meet joining info
Video call link: https://meet.google.com/ygm-wmys-zdx
Or dial: (US) +1 413-998-6032 PIN: 842 457 235#
More phone numbers: https://tel.meet/ygm-wmys-zdx?pin=7810198904800
Directors Present
B. Rabbitt (remote), D. Sonrouille (remote), J. Brown (remote), J. Perkins (remote), V. Hammonds (remote)
Directors Absent
None
Guests Present
Benjamin Welbourn (remote), Gage Ecker (remote)
I. Opening Items
A.
Record Attendance
B.
Call the Meeting to Order
C.
Approve Minutes
July minutes
August minutes
II. Operational Updates
A.
Facility
B.
Finance
Funding from Barr Foundation award arrived today. B. Rabbitt looking into high-interest accounts to increase interest rates on these dollars.
C.
Development
D.
Nonprofit Operations
Quickbooks and Board on Track are now live.
B. Rabbitt gave an update about other professional services that she has been in touch with, with the goal of engaging a full set of back office providers by end of year.
III. New Business
A.
Schola Support for Student Enrollment
Ben Welbourn and Gage Ecker joined as guests to present Schola, a platform for student recruitment and retention. The program will includes a CRM for school leaders as well as a family outreach team that serves as extension of our recruitment team and support for lottery admissions.
"Assembly" is a program that works with Schola to manage enrichment/camp programs. It manages permission slips, fees for extra programming, sends reminders, identifies grant opportunities (including starting grant applications). The platform will also support market research and opportunities and is compliant with all safety and privacy regulations.
Both programs integrate well with other software we might use. B. Rabbitt will move forward with adoption for SY26-27 enrollment activities.
B.
Receipt of Barr Foundation Grant
B. Rabbitt gave an overview of the Barr Foundation award, which focuses on community/family engagement and instructional design.
IV. Committee Discussion/Board Recruitment
A.
Committee Assignments
Dan and (Julianna) Charlie volunteered to be on Instructional Design Committee. Charlie volunteered to be the chair.
As treasurer, Virgil will chair the Finance Committee. Beth and Jessie will also serve on the committee. The finance committee will also oversee facilities development.
B.
Recruitment
The board discussed potential new candidates.
V. Closing Items
A.
Scheduling Retreat
November 25 was agreed upon as a date for a board retreat.
B.Rabbitt reported that MOXIE is waiting for LOI responses for the IDEXX building and the 123 Darling building. 123 Darling recognizes we would need their help with navigating the rezoning we would need to operate. Both entities understand we are negotiating with multiple parties simultaneously.