Brevard Academy
Minutes
Monthly Finance Meeting
Date and Time
Tuesday November 19, 2024 at 8:30 AM
Mission:
The Mission of Brevard Academy is to prepare its students to achieve academic excellence through the Core Knowledge Sequence. Through a partnership involving students, teachers, and parents the school strives to create citizens with strong moral character and active intellectual inquiry.
Vision:
Brevard Academy: A Challenge Foundation Academy (BA-CFA) a K-8 public charter school develops and encourages motivated, intellectually curious students who are skilled in critical thinking, individual expression, and problem-solving. From their diverse backgrounds, students accept our challenge to pursue personal and academic excellence. Through this pursuit, they become confident members of their community who lead by serving others.
Strategic Goals:
- Provide Effective & Innovative Learning Environments
- Recruit, Hire and Retain Highly Effective Personnel
- Use Resources Effectively & Be Fiscally Responsible
Committee Members Present
Emily Webb, Juli Lefler (remote), Paul Cooper, Ted Duncan
Committee Members Absent
None
I. Opening Items
A.
Record Attendance
B.
Call the Meeting to Order
C.
Approve Minutes
II. Finance
A.
Review Financial Reports
B.
Vendor Contract Renewals
Sharp Printer renewal options- 3 year rental contract vs 5 year renewal (current). Additions- AV Enhancements, speakers in the gym, and digital signage
Questions:
Do we want to stay with Sharp? Do we want to go with a 5 year investment?
If we are no longer making payments on the contract, would we still get service on the printers?
Juli is waiting to check on alternatives.
C.
USDA Update
We have made a decision on the civil engineer. $36,000 bid for the design which includes survey, which would be $3,000 out of pocket. We should go ahead and authorize this. We will spend $33,000 later from unencumbered funds to complete this.
D.
Review of Financial Audit
The audit was clean and the auditor will join the board meeting Wednesday.
III. Other Business
A.
Review Committee Goals
B.
Review Upcoming School Needs
Ted is asking for approval Fund appropriation and expense for the new bus.
Staff Bonus- we have a surplus of $96,000. Three options were presented to the committee.
The committee agreed that it will be proposed to the Board that holiday staff bonuses will be:
Half-time employees $200
Part-time employees $400
Full-time employees $600
EC Part-time teacher
IV. Action Items
A.
Action for the Board
Staff bonus
Civil engineer contract
Approval fund appropriation and expense for new bus
V. Closing Items
A.
Announce Date of Next Meeting
December 17, 2024
4 months- Budget Analysis Report/ Encumbered Spreadsheet/ Monthly Reconciliation