James Jordan Middle School Board of Trustees

Minutes

Regular Board Meeting

Date and Time

Thursday November 16, 2023 at 7:00 PM

This Board Meeting is open to the public.

There will be a public meeting on campus but the public can also listen and participate via the zoom link listed below.

 

Bridget Smith will be participating from 500 Powder Springs Street, Marietta GA 30064.   


https://us06web.zoom.us/j/84542354836?pwd=MkxQRE50aEpFV1VETmxjYVliYlMvZz09

 

Meeting ID: 845 4235 4836 Passcode: V02flaYT

One tap mobile
+16468769923,,84542354836#,,,,*42668767# US (New York)
+16699006833,,84542354836#,,,,*42668767# US (San Jose)

 

El propósito de una reunión pública de la Junta de Síndicos ("Board") es llevar a cabo los asuntos de la Escuela en público. Nos complace que esté presente y esperamos que visite estas reuniones con frecuencia. Su participación nos asegura una comunidad con interés por nuestra Escuela.

La traducción al español está disponible en cada reunión de la junta.
 

The purpose of a public meeting of the Board of Trustees ("Board") is to conduct the
affairs of the School in public. We are pleased that you are in attendance and hope that
you will visit these meetings often. Your participation assures us of continuing community
interest in our School.


To assist you in the ease of speaking/participating in our meetings, the following
guidelines are provided:
1. Agendas are available to all audience members on the home page of
www.jamesjordanms.com.
2. If you  wish to make a public comment, expect to be limited to 3 minutes. Each speaker is limited to 3 minutes in English and 6 minutes withtranslation. Spanish translation will be provided by the school at every board meeting. If
you need translation for another language, please contact the school 48 hours in
advance to allow us to find a translator.
a. Non-agenda items: any person may address the Board concerning any item not on the
agenda provided that no individual presentation shall be for no more than 3 minutes (or 6
minutes with translation) and the total time for this purpose shall not exceed 20 minutes
(provided that the President may grant additional time if circumstances permit).
Ordinarily, Board members will not respond to such presentations and no action can be
taken as the Board is allowed to take action only on items on the agenda. However, the
Board may give direction to staff following a presentation or calendar the issue for further
discussion. Individuals may also request that a topic related to school business be placed

on a future agenda and once such an item is properly agendized and publicly noticed,
the Board can discuss, respond, and possibly act upon such an item.
b. Agenda Items:The presentation to the Board shall be made at the time a specific item
is under discussion. Any person may address the Board concerning any item on the
agenda provided that no individual presentation shall be for no more than 3 minutes (6
minutes with translation) and the total time for this purpose shall not exceed 30 minutes
(provided that the Board Chair may grant additional time if circumstances permit).
Speakers are requested to state their name and address and adhere to the time limits
set forth herein. Each speaker is limited to 3 minutes in English and 6 minutes with
translation. Spanish translation will be provided by the school at every board meeting. If
you need translation for another language, please contact the school 48 hours in
advance to allow us to find a translator.
4. In compliance with the Americans with Disabilities Act (ADA) and upon request, the
School may furnish reasonable auxiliary aids and services to qualified individuals with
disabilities. Individuals who require appropriate alternative modification of the agenda in
order to participate in Board meetings are invited to contact the Principal
(lara@jamesjordanms.com, 818-882-2496)

Trustees Present

B. Smith (remote), E. Castillo, P. Lambros, S. Belle (remote), S. Juarez, T. Barillas

Trustees Absent

N. Mondragon

Guests Present

D. Jones (remote), G. Lara, P. Reyes-Guerrero, V. Albores

I. Opening Items

A.

Record Attendance

B.

Call the Meeting to Order

B. Smith called a meeting of the board of trustees of James Jordan Middle School Board of Trustees to order on Thursday Nov 16, 2023 at 7:01 PM.

C.

Approve Minutes

S. Belle made a motion to approve the minutes from Regular Board Meeting on 10-19-23.
E. Castillo seconded the motion.
The board VOTED unanimously to approve the motion.
Roll Call
S. Belle
Aye
P. Lambros
Aye
E. Castillo
Aye
S. Juarez
Aye
T. Barillas
Aye
N. Mondragon
Absent
B. Smith
Aye

D.

Public Comment

No public comment. 

II. Finance

A.

Fiscal report for October 2023

P. Lambros made a motion to approve the financials presented including cash flow, check register, and balance sheet.
E. Castillo seconded the motion.
  • Drop in revenue was planned 
  • Nothing will be cut 
The board VOTED unanimously to approve the motion.
Roll Call
P. Lambros
Aye
S. Juarez
Aye
T. Barillas
Aye
E. Castillo
Aye
N. Mondragon
Absent
B. Smith
Aye
S. Belle
Aye

B.

First Interim Report

P. Lambros made a motion to approve the JJMS FY23.24 First Interim Report.
S. Juarez seconded the motion.
The board VOTED unanimously to approve the motion.
Roll Call
T. Barillas
Aye
N. Mondragon
Absent
S. Juarez
Aye
S. Belle
Aye
E. Castillo
Aye
P. Lambros
Aye
B. Smith
Aye

C.

Fiscal Policy Manual update

S. Juarez made a motion to approve the Fiscal Policy Manual as presented and add: "Twice a year, a state of the school meeting will be held with employees and board members, and dinner will be served regardless of the time of day. The cost of the employee meals shall be in line with the GSA. These meetings will not provide meals to non-employees unless they are members of the JJMS board or they are presenting material during the meeting. For more information on current Fiscal Year CONUS travel per diem rates, please visit www.gsa.gov/perdiem.".
P. Lambros seconded the motion.
  • Page numbers were added. 
  • Added terms such as "qualified designee."
  • Specifics on the policy on how much is spent for meals for employees and board members. 
  • Travel expresses are defined for the ED 
  • Use of manual checks is defined. 
The board VOTED unanimously to approve the motion.
Roll Call
S. Belle
Aye
P. Lambros
Aye
S. Juarez
Aye
N. Mondragon
Absent
T. Barillas
Aye
E. Castillo
Aye
B. Smith
Aye

III. Facility

A.

Facilities report

  • Temporary measures have been taken to address flooding concerns. 
  • On one side of Lanark, the property line goes into the street. 
    • JJMS is seeking a plan to request a crosswalk and a four-way stop sign on Yolanda and Lanark
  • There are no plans to develop the Strathern property until current facility concerns are addressed. 
P. Lambros made a motion to adjourn the meeting at 7:31pm.
S. Belle seconded the motion.
The board VOTED unanimously to approve the motion.
Roll Call
E. Castillo
Aye
B. Smith
Aye
S. Juarez
Aye
T. Barillas
Aye
N. Mondragon
Absent
P. Lambros
Aye
S. Belle
Aye

IV. Closing Items

A.

Adjourn Meeting

There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 7:31 PM.

Respectfully Submitted,
G. Lara
Documents used during the meeting
  • 10.2023 JJMS Board Package.pdf
  • JJMS FY23.24 First Interim Form 62.pdf
  • 2023-2024 Fiscal Policy.docx.pdf