James Jordan Middle School Board of Trustees
Minutes
Board Meeting
Date and Time
Thursday January 19, 2023 at 7:00 PM
This Board Meeting is open to the public.
There will be a meeting on campus but the public can access the meeting will also allow online participation via the zoom link listed below.
A board member will be participating from
4338 Willow Draw Rd, Park City, UT 84098. The agenda will be posted and the public invited to participate from that location.
https://us06web.zoom.us/j/84542354836?pwd=MkxQRE50aEpFV1VETmxjYVliYlMvZz09
Meeting ID: 845 4235 4836 Passcode: V02flaYT
One tap mobile
+16468769923,,84542354836#,,,,*42668767# US (New York)
+16699006833,,84542354836#,,,,*42668767# US (San Jose)
The purpose of a public meeting of the Board of Trustees ("Board") is to conduct the
affairs of the School in public. We are pleased that you are in attendance and hope that
you will visit these meetings often. Your participation assures us of continuing community
interest in our School.
To assist you in the ease of speaking/participating in our meetings, the following
guidelines are provided:
1. Agendas are available to all audience members on the home page of
www.jamesjordanms.com.
2. If you wish to make a public comment, expect to be limited to 3 minutes. Each speaker is limited to 3 minutes in English and 6 minutes withtranslation. Spanish translation will be provided by the school at every board meeting. If
you need translation for another language, please contact the school 48 hours in
advance to allow us to find a translator.
a. Non-agenda items: any person may address the Board concerning any item not on the
agenda provided that no individual presentation shall be for no more than 3 minutes (or 6
minutes with translation) and the total time for this purpose shall not exceed 20 minutes
(provided that the President may grant additional time if circumstances permit).
Ordinarily, Board members will not respond to such presentations and no action can be
taken as the Board is allowed to take action only on items on the agenda. However, the
Board may give direction to staff following a presentation or calendar the issue for further
discussion. Individuals may also request that a topic related to school business be placed
on a future agenda and once such an item is properly agendized and publicly noticed,
the Board can discuss, respond, and possibly act upon such an item.
b. Agenda Items:The presentation to the Board shall be made at the time a specific item
is under discussion. Any person may address the Board concerning any item on the
agenda provided that no individual presentation shall be for no more than 3 minutes (6
minutes with translation) and the total time for this purpose shall not exceed 30 minutes
(provided that the Board Chair may grant additional time if circumstances permit).
Speakers are requested to state their name and address and adhere to the time limits
set forth herein. Each speaker is limited to 3 minutes in English and 6 minutes with
translation. Spanish translation will be provided by the school at every board meeting. If
you need translation for another language, please contact the school 48 hours in
advance to allow us to find a translator.
4. In compliance with the Americans with Disabilities Act (ADA) and upon request, the
School may furnish reasonable auxiliary aids and services to qualified individuals with
disabilities. Individuals who require appropriate alternative modification of the agenda in
order to participate in Board meetings are invited to contact the Principal
(lara@jamesjordanms.com, 818-882-2496)
Trustees Present
B. Smith, E. Castillo, N. Mondragon, P. Lambros, R. Edelen, S. Belle, T. Barillas (remote)
Trustees Absent
None
Guests Present
E. Hodes (remote), G. Lara, M. Marsh, P. Reyes-Guerrero, V. Albores
I. Opening Items
A.
Record Attendance
B.
Call the Meeting to Order
C.
Approve Minutes
Roll Call | |
---|---|
R. Edelen |
Aye
|
P. Lambros |
Aye
|
B. Smith |
Aye
|
T. Barillas |
Aye
|
E. Castillo |
Abstain
|
N. Mondragon |
Aye
|
S. Belle |
Aye
|
D.
PUBLIC COMMENT
E.
Approval of elected parent representative
Roll Call | |
---|---|
E. Castillo |
Abstain
|
N. Mondragon |
Aye
|
P. Lambros |
Aye
|
T. Barillas |
Aye
|
R. Edelen |
Aye
|
B. Smith |
Aye
|
S. Belle |
Aye
|
II. FINANCE
A.
Request for Credit card limit increase
Mr. Albores presented a need to increase the credit card limit.
- Big festivals at different times of the year a need for expenditures that may be larger than $15k
Roll Call | |
---|---|
E. Castillo |
Aye
|
P. Lambros |
Aye
|
B. Smith |
Aye
|
R. Edelen |
Aye
|
T. Barillas |
Aye
|
S. Belle |
Aye
|
N. Mondragon |
Aye
|
B.
December Financials
Evan:
- The first half of the school year's financials.
- Box 2 was discussed
- No current hold harmless
- JJMS is fully enrolled. Mid 90s ADA, 95%
- 450 students enrolled
- Falling slightly below target.
- Emergency funds are available to bridge the gap that was budgeted
- Since October actuals, SpEd expenses have skyrocketed
- Emergency funds are available to bridge the gap that was budgeted
- Dr. Marsh was awarded a $40k grant to cover some SpEd costs
Dr. Marsh:
- All special education services MUST be covered. Very difficult to predict. The law states that schools must cover all services and costs.
- Budgets are increasing rapidly.
- JJMS has a positive net income
- JJMS still has a million dollars that have not been used. Emergency reserve.
Evan:
- If SpEd costs become a larger budget than anticipated and if JJMS can't cover such expenses, there are other options to have the state cover the costs.
Marsh:
- JJMS has about an 18% cash reserve
Roll Call | |
---|---|
B. Smith |
Aye
|
P. Lambros |
Aye
|
E. Castillo |
Aye
|
S. Belle |
Aye
|
N. Mondragon |
Aye
|
R. Edelen |
Aye
|
T. Barillas |
Abstain
|
III. Governance
A.
Confirmation of eligible expulsion panel members
Roll Call | |
---|---|
T. Barillas |
Aye
|
E. Castillo |
Aye
|
N. Mondragon |
Aye
|
R. Edelen |
Aye
|
S. Belle |
Aye
|
B. Smith |
Aye
|
P. Lambros |
Aye
|
B.
Fiscal Audit for 2021-22
Marsh:
- No findings on our audit for 2021-22
- Auditors are changed over three years
Roll Call | |
---|---|
N. Mondragon |
Aye
|
T. Barillas |
Aye
|
E. Castillo |
Aye
|
B. Smith |
Aye
|
R. Edelen |
Aye
|
S. Belle |
Aye
|
P. Lambros |
Aye
|
C.
Improvements to the Fiscal Policy Manual
Evan:
Best practice to update the Fiscal Policy.
Updates are being made in response to the recommendations made by LAUSD in the last oversight.
- Specifics on what Dr. Marsh can approve pg 4-5
- Few changes to address the position of responsibility instead of a persons role
Roll Call | |
---|---|
S. Belle |
Aye
|
N. Mondragon |
Aye
|
B. Smith |
Aye
|
R. Edelen |
Aye
|
E. Castillo |
Aye
|
P. Lambros |
Aye
|
T. Barillas |
Aye
|
IV. Closing Items
A.
Adjourn Meeting
Next board meeting will be on Feb.16 at 7pm
Roll Call | |
---|---|
S. Belle |
Aye
|
N. Mondragon |
Aye
|
E. Castillo |
Aye
|
P. Lambros |
Aye
|
R. Edelen |
Aye
|
T. Barillas |
Aye
|
B. Smith |
Aye
|
- Signed Final Report and Financial Statements - James Jordan Middle School.pdf
- 2020 - 2021 Fiscal Policies (Reviewed 1_11_23 for board approval).pdf
No public comment.