James Jordan Middle School Board of Trustees

Minutes

Board Meeting

Date and Time

Monday June 16, 2025 at 7:00 PM

This Board Meeting is open to the public.

There will be a public meeting on campus but the public can also listen and participate via the zoom link listed below.


https://us06web.zoom.us/j/84542354836?pwd=MkxQRE50aEpFV1VETmxjYVliYlMvZz09

 

Meeting ID: 845 4235 4836 Passcode: V02flaYT

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El propósito de una reunión pública de la Junta de Síndicos ("Board") es llevar a cabo los asuntos de la Escuela en público. Nos complace que esté presente y esperamos que visite estas reuniones con frecuencia. Su participación nos asegura una comunidad con interés por nuestra Escuela.

La traducción al español está disponible en cada reunión de la junta.
 

The purpose of a public meeting of the Board of Trustees ("Board") is to conduct the
affairs of the School in public. We are pleased that you are in attendance and hope that
you will visit these meetings often. Your participation assures us of continuing community
interest in our School.


To assist you in the ease of speaking/participating in our meetings, the following
guidelines are provided:
1. Agendas are available to all audience members on the home page of
www.jamesjordanms.com.
2. If you  wish to make a public comment, expect to be limited to 3 minutes. Each speaker is limited to 3 minutes in English and 6 minutes withtranslation. Spanish translation will be provided by the school at every board meeting. If
you need translation for another language, please contact the school 48 hours in
advance to allow us to find a translator.
a. Non-agenda items: any person may address the Board concerning any item not on the
agenda provided that no individual presentation shall be for no more than 3 minutes (or 6
minutes with translation) and the total time for this purpose shall not exceed 20 minutes
(provided that the President may grant additional time if circumstances permit).
Ordinarily, Board members will not respond to such presentations and no action can be
taken as the Board is allowed to take action only on items on the agenda. However, the
Board may give direction to staff following a presentation or calendar the issue for further
discussion. Individuals may also request that a topic related to school business be placed

on a future agenda and once such an item is properly agendized and publicly noticed,
the Board can discuss, respond, and possibly act upon such an item.
b. Agenda Items:The presentation to the Board shall be made at the time a specific item
is under discussion. Any person may address the Board concerning any item on the
agenda provided that no individual presentation shall be for no more than 3 minutes (6
minutes with translation) and the total time for this purpose shall not exceed 30 minutes
(provided that the Board Chair may grant additional time if circumstances permit).
Speakers are requested to state their name and address and adhere to the time limits
set forth herein. Each speaker is limited to 3 minutes in English and 6 minutes with
translation. Spanish translation will be provided by the school at every board meeting. If
you need translation for another language, please contact the school 48 hours in
advance to allow us to find a translator.
4. In compliance with the Americans with Disabilities Act (ADA) and upon request, the
School may furnish reasonable auxiliary aids and services to qualified individuals with
disabilities. Individuals who require appropriate alternative modification of the agenda in
order to participate in Board meetings are invited to contact the Principal
(lara@jamesjordanms.com, 818-882-2496)

Trustees Present

E. Castillo, N. Mondragon, P. Garza

Trustees Absent

T. Barillas, V. Garza

Guests Present

G. Lara, Joann Koplin, M. Johnston (remote), P. Reyes-Guerrero (remote)

I. Opening Items

A.

Record Attendance

B.

Call the Meeting to Order

N. Mondragon called a meeting of the board of trustees of James Jordan Middle School Board of Trustees to order on Monday Jun 16, 2025 at 7:02 PM.

C.

Approve Minutes

N. Mondragon made a motion to approve the minutes from Regular Board Meeting on 05-15-25.
E. Castillo seconded the motion.
The board VOTED unanimously to approve the motion.
Roll Call
T. Barillas
Absent
P. Garza
Aye
V. Garza
Absent
N. Mondragon
Aye
E. Castillo
Aye

D.

Public Comment

N/A

II. GOVERNANCE

A.

Authorize Interim Executive Director

E. Castillo made a motion to that on the occasions when Dr. Myranda Marsh is on personal leave or out of the country, the JJMS board of trustees names Griselda Lara as the Interim Executive Director with all of the associated powers and permissions.
N. Mondragon seconded the motion.
The board VOTED unanimously to approve the motion.
Roll Call
V. Garza
Absent
P. Garza
Aye
N. Mondragon
Aye
E. Castillo
Aye
T. Barillas
Absent

B.

Facilities update from our Project Manager, J. Koplin

P. Garza made a motion to approve the additional three services: 1) roofing and siting not to exceed $5,000 2) design coordination services not to exceed $15,000 and 3) the authorization for Del Amo construction to proceed with additional services for solar removal and replacement of solar equipment, not to exceed $70,000, and not violating the warranty of the equipment.
N. Mondragon seconded the motion.
  • The reroofing project will start on June 23rd.
  • Roof Phasing 
    • Remove solar panels 
    • Replace the roof
    • Install solar panels
    • Staging will be limited to the parking spaces adjacent to the building on the west side.
    • There will be a lift, a container for supplies, a trash bin, temp restrooms, and construction staff vehicles on site.
    • Access to the roof will be through the roof hatch on the campus.  No exterior ladder will be set up.
    • The fire lane/drop-off and pick-up area will be kept clear and operational.  Cones will be set up, and fencing will be available if necessary.
    • The work will be divided into 2 phases, starting with the south L-shaped area and then the north section
    • The solar panels will be removed and stored on the roof
    • No disruption of summer school is anticipated
  • In the green area, there will be an impact from construction equipment
The board VOTED unanimously to approve the motion.
Roll Call
P. Garza
Aye
E. Castillo
Aye
N. Mondragon
Aye
T. Barillas
Absent
V. Garza
Absent

C.

LCAP approval

N. Mondragon made a motion to to approve the attached LCAP for submission to the State of California as presented.
E. Castillo seconded the motion.
The board VOTED unanimously to approve the motion.
Roll Call
T. Barillas
Absent
E. Castillo
Aye
V. Garza
Absent
N. Mondragon
Aye
P. Garza
Aye

D.

Local Indicators for the California Dashboard

E. Castillo made a motion to to accept and approve the attached Local Indicators report for submission to the California Department of Education.
P. Garza seconded the motion.
The board VOTED unanimously to approve the motion.
Roll Call
N. Mondragon
Aye
P. Garza
Aye
T. Barillas
Absent
E. Castillo
Aye
V. Garza
Absent

E.

Updates to the Comprehensive School Safety Plan- Instructional Continuity

P. Garza made a motion to approve the attached Instructional Continuity Plan as part of the overall JJMS Comprehensive School Safety Plan.
E. Castillo seconded the motion.
  • In the event of an emergency, JJMS needs to close, and the Instructional Continuity Plan will take effect.
The board VOTED unanimously to approve the motion.
Roll Call
T. Barillas
Absent
V. Garza
Absent
P. Garza
Aye
N. Mondragon
Aye
E. Castillo
Aye

F.

Education Protection Account spending plan approval

N. Mondragon made a motion to approve the attached plan for our state required Education Protection Account.
E. Castillo seconded the motion.
The board VOTED unanimously to approve the motion.
Roll Call
V. Garza
Absent
P. Garza
Aye
N. Mondragon
Aye
E. Castillo
Aye
T. Barillas
Absent

G.

Submission of J13A form to document school closure during the January 2025 Wildfires

P. Garza made a motion to approve the attached J13A form for submission to the California Department of Education.
E. Castillo seconded the motion.
The board VOTED unanimously to approve the motion.
Roll Call
N. Mondragon
Aye
T. Barillas
Absent
V. Garza
Absent
P. Garza
Aye
E. Castillo
Aye

H.

Executive Director hiring agreement and salary

N. Mondragon made a motion to approve the employment agreement of Myranda Marsh as Executive Director with a salary of $163,463 plus the performance pay of $10,000, which is paid in installments during December and June.
P. Garza seconded the motion.
The board VOTED unanimously to approve the motion.
Roll Call
T. Barillas
Absent
N. Mondragon
Aye
P. Garza
Aye
V. Garza
Absent
E. Castillo
Aye

III. Financial

A.

JJMS Budget for 2025-26

N. Mondragon made a motion to approve the attached budget with the note that the contracts for all vendors specifically mentioned by name in the budget are therefore also approved.
P. Garza seconded the motion.

Governor's May Budget

  • Revenue COLA 2.3% for next year
  • Learning Recovery one-time funds $135K
  • Unrestricted one-time funds $131K

JJMS 2025-26 Budget Assumptions

  • Enrollment: 450
  • 23% Rent increases (new Phoenix Facilities lease reflects refinance)
  • Very Healthy Cash Reserves
The board VOTED unanimously to approve the motion.
Roll Call
E. Castillo
Aye
V. Garza
Absent
P. Garza
Aye
N. Mondragon
Aye
T. Barillas
Absent

B.

Spring Consolidated Application for federal funding

N. Mondragon made a motion to approve the Spring Consolidated Application for submission.
E. Castillo seconded the motion.
The board VOTED unanimously to approve the motion.
Roll Call
E. Castillo
Aye
V. Garza
Absent
T. Barillas
Absent
N. Mondragon
Aye
P. Garza
Aye

C.

Additional language for Fiscal Policy Manual under Purchases and Procurement

N. Mondragon made a motion to approve the additional language listed here as part of the Fiscal Policy Manual.
E. Castillo seconded the motion.
The board VOTED unanimously to approve the motion.
Roll Call
E. Castillo
Aye
N. Mondragon
Aye
V. Garza
Absent
P. Garza
Aye
T. Barillas
Absent

D.

Approval of Loan Documents for refinancing the mortgage on Lanark and Strathern properties.

N. Mondragon made a motion to approve the LLC resolution and board resolution as presented.
P. Garza seconded the motion.
The board VOTED unanimously to approve the motion.
Roll Call
E. Castillo
Aye
V. Garza
Absent
P. Garza
Aye
N. Mondragon
Aye
T. Barillas
Absent

E.

Extension of Revolution Food contract

E. Castillo made a motion to approve the attached contract with Revolution Foods to provide the state required meal program for students.
N. Mondragon seconded the motion.
The board VOTED unanimously to approve the motion.
Roll Call
T. Barillas
Absent
P. Garza
Aye
V. Garza
Absent
E. Castillo
Aye
N. Mondragon
Aye

F.

Contract approval for cleaning crew

P. Garza made a motion to approve the attached contract with JanPro of the West for the regular cleaning of the JJMS facility.
E. Castillo seconded the motion.
The board VOTED unanimously to approve the motion.
Roll Call
P. Garza
Aye
V. Garza
Absent
N. Mondragon
Aye
E. Castillo
Aye
T. Barillas
Absent

IV. Closing Items

A.

Adjourn Meeting

N. Mondragon made a motion to adjourn the meeting at 8:27pm.
P. Garza seconded the motion.
The board VOTED unanimously to approve the motion.
Roll Call
E. Castillo
Aye
P. Garza
Aye
N. Mondragon
Aye
V. Garza
Absent
T. Barillas
Absent
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 8:28 PM.

Respectfully Submitted,
P. Reyes-Guerrero
Documents used during the meeting
  • JJMS ASA-01_PT Signed (1).pdf
  • JJMS ASA-02-2_PT Signed.pdf
  • XS James Jordan Full Scope (1).pdf
  • NuLife Proposal - 18600 Lanark Street - Jun 16 2025.pdf
  • Xero Solar_James Jordan Middle School_James Jordan MS - 18600 Lanark St, Reseda (SRV)_Xero Solar - Service O.pdf
  • JJMS LCAP 2026 Board Approved.pdf
  • JJMS 2025 Local Indicators Report.docx
  • 2025_Instructional_Continuity_Plan_(ICP)_James_Jordan_Middle_School_20250606.pdf
  • 2024-25 Comprehensive School Safety Plan-JJMS (1).pdf
  • JJMS 2025-26 EPA Spending Plan.pdf
  • 2025 LA County Wildfires Form J13A Signature Page.pdf
  • 2025-1-14.LA-Fires-K-12-and-Child-Care-EO.FINAL_ (1).pdf
  • 2024-2025 J13A for JJMS.pdf
  • 2024-5_update_Independent_Study_Policy_for_Emergency_Conditions_ONLY__4866-9502-8720.v1___5_ (2).pdf
  • COR 8195 James Jordan MS 05-29-25 Rev. 3.pdf
  • Marsh Agreement 2025-26 (1).pdf
  • JJMS 05.2025 Board Financials.pdf
  • JJMS 25-26 Budget (1).pdf
  • JJMS Spring 2025 ConApp & Board Summary.pdf
  • LLC Resolution - Strathern financing (4935-8841-0444.v3).docx.pdf
  • Board Resolution - Strathern financing (4934-2057-2748.v3).docx.pdf
  • 1-Renewal_001 (2) (2).pdf
  • Complete_with_Docusign_24-25_James_Jordan_MS (1) (1) (1).pdf
  • James Jordan Middle School 2025-2026 Contract.pdf