The California Department of Justice has provided the attached guide for K12 schools with particular recommendations regarding student information and steps to avoid disruption of the educational program on campus.  All JJMS leaders and office staff shall receive training on how to comply with this policy. 

The Board should consider a motion to adopt the attached Policy for a Safe Learning Environment  and attach to that policy the  California Department of Justice guide for K12 schools. 

Each year, JJMS must contract with an auditor to conduct a financial and programatic audit of JJMS operations.   

The Board should consider a motion to approve CLA as our auditory for FY 24-25.

The board is responsible for reviewing and approving the Interim Financials that will be submitted to our authorizer.  The amounts in this report should match the reports provided to the board by our ExEd team. 

The Board should consider a motion to approve the attached Second Interim financial report.

JJMS has a large cash reserve.  It would be to our advantage to open a high yield savings account with Myranda Marsh, Griselda Lara and Nancy Mondragon as signers.  It is recommended that we move at least half of our cash reserve into this account.   As a public entity, our account is FDIC insured for the full amount. 

The Board should consider a motion to approve opening a high yield savings account with Myranda Marsh, Griselda Lara and Nancy Mondragon as signers.

Tax exempt organizations are still required to file a 990 form with the IRS to declare their financial status for the year.  

The Board should consider a motion to approve the 990 forms attached for JJMS and Phoenix Facilities.

To mark the 20th year of operation for JJMS, we will hold an event that will create community engagement, raise funds for a specific fund, and as an opportunity to recruit potential JJMS board members.

The Board should consider a motion to approve an expenditure of $5000 as budget for  this community engagement event. 

The modular project continues to move forward.   The JJMS facilities team was able to find two manufacturers that responded to our Request for Proposals.   Other manufacturers declined due to the small size of our project.   The Facilities team recommends proceeding with the iMod manufacturer.  This product has the ability to add a second story in the future and will stand up well to a relocation should we need it for the Strathern development. The full JJMS administration visited an iMod building last month and feel that it would be an excellent product for our program. 

The board should consider a motion to purchase the iMod product for our modular installation this summer with the facility team to negotiate a final price not to exceed this proposal plus 10%. . 

California has begun a reimbursement program for mental health services that are provided by K12 schools to students that are not part of the Special Education process.   JJMS must contract with a service to manage confidential medical records.  Care Solace is the provider that is best organization. 

The Board should approve the attached contract with Care Solace so that JJMS can begin to recieve reimbursements from the State of California. 

JJMS currently has a credit limit of $35,000 with our RAMP card.   RAMP has offered us a credit increase to $125,000.   The JJMS administration believes that for emergency purposes and the rush of end of year events, it would be prudent to accept the credit increase.  ExEd does not believe there would any negative impact to our financial status with the credit increase. 

The board should consider a motion to approve accepting the RAMP credit increase to $125,000. 

JJMS received a response to our request for proposals for the site engineering to provide the necessary testing and creation of required Plans and specifications that will be submitted to the City of Los Angeles.   

The board should consider a motion to engage  one of the attached site engineering proposals.  (Insert name of selected vendor for the meeting minutes).