James Jordan Middle School Board of Trustees
Board Meeting
Date and Time
This Board Meeting is open to the public.
There will be a public meeting on campus but the public can also listen and participate via the zoom link listed below.
Bridget Smith will be participating from 500 Powder Springs Street, Marietta GA 30064.
https://us06web.zoom.us/j/84542354836?pwd=MkxQRE50aEpFV1VETmxjYVliYlMvZz09
Meeting ID: 845 4235 4836 Passcode: V02flaYT
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+16468769923,,84542354836#,,,,*42668767# US (New York)
+16699006833,,84542354836#,,,,*42668767# US (San Jose)
El propósito de una reunión pública de la Junta de Síndicos ("Board") es llevar a cabo los asuntos de la Escuela en público. Nos complace que esté presente y esperamos que visite estas reuniones con frecuencia. Su participación nos asegura una comunidad con interés por nuestra Escuela.
La traducción al español está disponible en cada reunión de la junta.
The purpose of a public meeting of the Board of Trustees ("Board") is to conduct the
affairs of the School in public. We are pleased that you are in attendance and hope that
you will visit these meetings often. Your participation assures us of continuing community
interest in our School.
To assist you in the ease of speaking/participating in our meetings, the following
guidelines are provided:
1. Agendas are available to all audience members on the home page of
www.jamesjordanms.com.
2. If you wish to make a public comment, expect to be limited to 3 minutes. Each speaker is limited to 3 minutes in English and 6 minutes withtranslation. Spanish translation will be provided by the school at every board meeting. If
you need translation for another language, please contact the school 48 hours in
advance to allow us to find a translator.
a. Non-agenda items: any person may address the Board concerning any item not on the
agenda provided that no individual presentation shall be for no more than 3 minutes (or 6
minutes with translation) and the total time for this purpose shall not exceed 20 minutes
(provided that the President may grant additional time if circumstances permit).
Ordinarily, Board members will not respond to such presentations and no action can be
taken as the Board is allowed to take action only on items on the agenda. However, the
Board may give direction to staff following a presentation or calendar the issue for further
discussion. Individuals may also request that a topic related to school business be placed
on a future agenda and once such an item is properly agendized and publicly noticed,
the Board can discuss, respond, and possibly act upon such an item.
b. Agenda Items:The presentation to the Board shall be made at the time a specific item
is under discussion. Any person may address the Board concerning any item on the
agenda provided that no individual presentation shall be for no more than 3 minutes (6
minutes with translation) and the total time for this purpose shall not exceed 30 minutes
(provided that the Board Chair may grant additional time if circumstances permit).
Speakers are requested to state their name and address and adhere to the time limits
set forth herein. Each speaker is limited to 3 minutes in English and 6 minutes with
translation. Spanish translation will be provided by the school at every board meeting. If
you need translation for another language, please contact the school 48 hours in
advance to allow us to find a translator.
4. In compliance with the Americans with Disabilities Act (ADA) and upon request, the
School may furnish reasonable auxiliary aids and services to qualified individuals with
disabilities. Individuals who require appropriate alternative modification of the agenda in
order to participate in Board meetings are invited to contact the Principal
(lara@jamesjordanms.com, 818-882-2496)
Agenda
| Purpose | Presenter | Time | |||
|---|---|---|---|---|---|
| I. | Opening Items | 7:00 PM | |||
| A. | Record Attendance | 2 m | |||
| B. | Call the Meeting to Order | 1 m | |||
| C. | Approve Minutes | Approve Minutes | Bridget Smith | 2 m | |
| Approve minutes for Regular Board Meeting- in person on March 9, 2023 | |||||
| D. | PUBLIC COMMENT | Bridget Smith | 5 m | ||
|
Any person may address the Board concerning any item on the
Non-agenda items: any person may address the Board concerning any item not on the
|
|||||
| E. | Lead Teacher Report | Griselda Lara | 10 m | ||
|
One of the Lead Teachers will provide a report that will include current progress on departmental goals for academic achievement as well as other topics regarding teaching activities. |
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| II. | FINANCE | 7:20 PM | |||
| A. | March Financials | Vote | Evan Hodes | 10 m | |
|
The board should consider a motion to approve the January Financials including cash flow, balance sheet and check register. |
|||||
| B. | fiscal policy updates | Vote | Victor Albores | 10 m | |
|
The recent visit by LAUSD has brought us to consider a few updates to our fiscal policy manual. Several procedures are listed on the attachment to this agenda item . Inflation and supply line cost increases mean that we should increase the approval limits for the administration. 1. Executive Director can authorize up to $10,000 for items not specifically mentioned in the board approved budget. 2. The Principal can authorize up to $5000 for items not specifically mentioned in the board approved budget. 3. The Chief Operating Officer can authorize up to $5000 for any expense not specifically listed in the budget if it is related to safety, cleanliness or building maitenance without any additional approval from the board or the Executive Director. 4. The Assistant Principal can authorize $1000 of spending for items
Items that are specifically listed in the schedules of the board approved budget spreadsheet do not require individual board approval when it is time to purchase the services, items, books, computers or other things mentioned specifically in the board approved budget. The Executive Director can approve all purchases that are specifically listed in the board approved budget regardless of the amount.
The board should consider a motion to approve the updates to the fiscal policy manual listed in this summary and attached to this agenda. |
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| C. | Employee retention strategy | Vote | Myranda Marsh | 10 m | |
|
On Fridays, we provide a meal to our certificated teachers who are attending professional development meetings so that they do not have to lose time by leaving campus. We have always extended this free meal to classified employees as well. This has been our policy for ten years. However, the LAUSD feels that it is not appropriate to provide meals to classified staff under the wording of our current fiscal policy manual.
The board should consider a motion to auhtorize the provision of a similar Friday afternoon meal to classified staff without the need for them to attend an agendized development meeting with a sign in sheet as an employee retention strategy.
|
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| D. | Culmination ceremony as a recruitment strategy | Vote | Griselda Lara | 15 m | |
|
Providing a Culmination ceremony for our qualified 8th graders and their families is an essential recruitment and motivational strategy. The ceremony is streamed online for stakeholders. Prizes for attendance, prosocial behavior and academic achievement are presented to students. The 8th grade team teachers take charge of this event with the collaboration of the administration and parent and student coordinators. Our new building has a much smaller field and smaller parking lot. Additionally, we have seen a signficant uptick in conflict between parents in the parking lot and at events. JJMS administrators are at risk when they step in to de-escalate these conflicts. This prompts us to hold our ceremony at another location to provide additional space, parking and trained professional security. We ask the Board of Trustees to consider a motion to authorize the spending of $18,000 on this event to be held at Pierce College. |
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| III. | Governance | 8:05 PM | |||
| A. | Renew board terms for some board members | Vote | Bridget Smith | 10 m | |
|
The terms for Shanon Belle, Rich Edelen and Ponti Lambros are expiring this month. The board should consider a motion to appoint some or all of them to another two year term on the JJMS board of Trustees. |
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| B. | Groupwork on JJMS 3-5 year strategic plan | Discuss | Bridget Smith | 45 m | |
|
Time for each team to work on the strategic plan |
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| IV. | Closing Items | 9:00 PM | |||
| A. | Adjourn Meeting | Vote | |||