James Jordan Middle School Board of Trustees
April Board meeting
Date and Time
Thursday April 20, 2017 at 7:00 PM PDT
Location
JJMS in the L building
Meeting Notice
This Board Meeting is open to the public. James Jordan Middle School ("School") welcomes your participation at the School's Board meetings. Participation from various locations will be possible for this meeting, this agenda shall be posted in compliance with the Brown Act at each location and the public can participate from that location. A quorum of members shall participate from inside the boundaries of our authorizing district including remote participation from the following locations which will have appropriate agenda posting and public access in compliance with the Brown Act: board members will be participating from 6678 Colgate Ave, LA 90048 and 669 West 34th Street, Los Angeles.
The meeting can be heard by phone at Dial-in Number: (515) 739-1030 Meeting ID: 704-521-672
The purpose of a public meeting of the Board of Trustees ("Board") is to conduct the affairs of the School in public. We are pleased that you are in attendance and hope that you will visit these meetings often. Your participation assures us of continuing community interest in our School.
To assist you in the ease of speaking/participating in our meetings, the following guidelines are provided:
1. Agendas are available to all audience members at the meeting.
2. "Non-Agenda Item: Request to Speak" and "Agenda Item: Request to Speak" cards are available to all audience members who wish to speak under the general category of "Public Comments" or on any specific agenda item(s) (as applicable). a. Non-agenda items: any person may address the Board concerning any item not on the agenda provided that no individual presentation shall be for more than 3 minutes (or 6 minutes with translation) and the total time for this purpose shall not exceed 20 minutes (provided that the President may grant additional time if circumstances permit). Ordinarily, Board members will not respond to such presentations and no action can be taken as the Board is allowed to take action only on items on the agenda. However, the Board may give direction to staff following a presentation or calendar the issue for further discussion. Individuals may also request that a topic related to school business be placed on a future agenda and once such an item is properly agenized and publicly noticed, the Board can discuss, respond, and possibly act upon such an item. See attached Request to Speak card. b. Agenda Items: any person may address the Board concerning any item on the agenda provided that no individual presentation shall be for more than 3 minutes (6 minutes with translation) and the total time for this purpose shall not exceed 30 minutes (provided that the President may grant additional time if circumstances permit). The presentation to the Board shall be made at the time a specific item is under discussion. See attached Request to Speak card.
3. When addressing the Board, speakers are requested to state their name and address and adhere to the time limits set forth herein. Each speaker is limited to 3 minutes in English and 6 minutes with translation. Spanish translation will be provided by the school at every board meeting. If you need translation for another language, please contact the school 48 hours in advance to allow us to find a translator.
4. In compliance with the Americans with Disabilities Act (ADA) and upon request, the School may furnish reasonable auxiliary aids and services to qualified individuals with disabilities. Individuals who require appropriate alternative modification of the agenda in order to participate in Board meetings are invited to contact the Principal (alvarado@jamesjordanms.com, 818-882-2496)
This Board Meeting is open to the public. James Jordan Middle School ("School") welcomes your participation at the School's Board meetings. Participation from various locations will be possible for this meeting, this agenda shall be posted in compliance with the Brown Act at each location and the public can participate from that location. A quorum of members shall participate from inside the boundaries of our authorizing district including remote participation from the following locations which will have appropriate agenda posting and public access in compliance with the Brown Act: board members will be participating from 6678 Colgate Ave, LA 90048 and 669 West 34th Street, Los Angeles.
The meeting can be heard by phone at Dial-in Number: (515) 739-1030 Meeting ID: 704-521-672
The purpose of a public meeting of the Board of Trustees ("Board") is to conduct the affairs of the School in public. We are pleased that you are in attendance and hope that you will visit these meetings often. Your participation assures us of continuing community interest in our School.
To assist you in the ease of speaking/participating in our meetings, the following guidelines are provided:
1. Agendas are available to all audience members at the meeting.
2. "Non-Agenda Item: Request to Speak" and "Agenda Item: Request to Speak" cards are available to all audience members who wish to speak under the general category of "Public Comments" or on any specific agenda item(s) (as applicable). a. Non-agenda items: any person may address the Board concerning any item not on the agenda provided that no individual presentation shall be for more than 3 minutes (or 6 minutes with translation) and the total time for this purpose shall not exceed 20 minutes (provided that the President may grant additional time if circumstances permit). Ordinarily, Board members will not respond to such presentations and no action can be taken as the Board is allowed to take action only on items on the agenda. However, the Board may give direction to staff following a presentation or calendar the issue for further discussion. Individuals may also request that a topic related to school business be placed on a future agenda and once such an item is properly agenized and publicly noticed, the Board can discuss, respond, and possibly act upon such an item. See attached Request to Speak card. b. Agenda Items: any person may address the Board concerning any item on the agenda provided that no individual presentation shall be for more than 3 minutes (6 minutes with translation) and the total time for this purpose shall not exceed 30 minutes (provided that the President may grant additional time if circumstances permit). The presentation to the Board shall be made at the time a specific item is under discussion. See attached Request to Speak card.
3. When addressing the Board, speakers are requested to state their name and address and adhere to the time limits set forth herein. Each speaker is limited to 3 minutes in English and 6 minutes with translation. Spanish translation will be provided by the school at every board meeting. If you need translation for another language, please contact the school 48 hours in advance to allow us to find a translator.
4. In compliance with the Americans with Disabilities Act (ADA) and upon request, the School may furnish reasonable auxiliary aids and services to qualified individuals with disabilities. Individuals who require appropriate alternative modification of the agenda in order to participate in Board meetings are invited to contact the Principal (alvarado@jamesjordanms.com, 818-882-2496)
Agenda
| I. | Opening Items | |
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Opening Items
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| A. | Record Attendance and Guests | |
| B. | Call the Meeting to Order | |
| C. | Approve Minutes | |
| Approve minutes for Regular Board Meeting on March 1, 2017 | ||
| D. | Lead Teacher Report | |
| E. | Application for Board Membership | |
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Dan Kallen, who attended the last two board meetings as a member of the public, has submitted his resume and requested that he be considered for board membership. His resume is attached to this agenda item.
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| II. | Finance | |
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Finance
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| A. | March Financials | |
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Having reviewed the financial reports, the board should consider a motion to approve the March Financials including balance sheet, cash flow and check register.
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| B. | Clarification of Fiscal Policy | |
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The fiscal policy manual lists spending limits for several campus leaders. The Board adopted this policy manual with the intention of trusting several administrators to spend a certain amount of money without seeking pre-approval. This is important to smooth and efficient operations. The Board should consider a motion to clarify that each of the Administration leaders can spend up to their Fiscal Policy manual stated limit without seeking pre-approval from any of their supervisors. |
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| C. | Approve contract with audit firm VLS | |
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Each year, the Board of Trustees must approve a contract with an independent audit firm. |
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| III. | Governance | |
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Governance
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| A. | Board Policy for interaction with Law Enforcement officials | |
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The board should adopt a policy directing how it expects the staff of JJMS to interact with law enforcement officials, particularly those involved in immigration enforcement. |
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| B. | Board Recruitment | |
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The JJMS Board of Trustees has expressed a desire to recruit additional board members. Following a CCSA conference session, Dr. Marsh has prepared a draft of a recruiting and reference tool. The board should determine a specific plan of action to raise board membership to 9 members (from the current total of 5). The board should adopt specific plans for recruitment. Odd number make quorum easier to achieve.
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| C. | Catastrophic Leave policy | |
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Many schools choose to provide a bank of donated sick days that can be given to employees who experience a catastrophe, such as critical accident or illness for themselves or a member of their immediate family. JJMS employees have expressed an interest in donating their sick time so that a colleague can have a bit more paid sick leave in such a situation.
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| IV. | CEO Support And Eval | |
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CEO Support And Eval
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| A. | Dr. Marsh evaluation for the 2016-17 school year | |
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I wanted to ask far in advance for a full evaluation report with scoring in several categories at the end of this year. The board needs to delegate the authority for gathering data and drafting a document to a committee of board members. The ideal target date for completion would be June 30,2017.
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| V. | Other Business | |
| A. | set date for meeting for MAY | |
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We need a date for the next board meeting. This will be a long meeting because we need to consider the budget for 2017-18. We will also be reviewing our progress towards our LCAP goals for the 2016-17 and ideas for goals to include in the LCAP for 2017-18. Some time during the May meeting should be set aside to work on the Executive Director evaluation.
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| VI. | Closing Items | |
| A. | Adjourn Meeting | |