Butler Academy

Minutes

Board Meeting

Date and Time

Wednesday March 12, 2025 at 5:30 PM

Trustees Present

C. Robinson, E. Waters, H. Hoilett-Frierson, K. Flaherty, M. Bunnell, M. Stellingworth, S. Hill

Trustees Absent

A. Morris, D. Buryj, E. Mobley, S. Wilson

Guests Present

J. Reyes

I. Opening Items

A.

Record Attendance

B.

Call the Meeting to Order

M. Bunnell called a meeting of the board of trustees of Butler Academy to order on Wednesday Mar 12, 2025 at 5:32 PM.

C.

Approve Minutes

M. Stellingworth made a motion to approve the minutes from Board Meeting on 02-19-25.
H. Hoilett-Frierson seconded the motion.

3 abstentions and 4 yes

The board VOTED to approve the motion.

II. VP of Operations updates

A.

Enrollment updates

March 1st, applications ended. Lottery ran March 2nd. 

In kindergarten 40 seats released, 9 middle school seats were released. There are still 84 scholars on the wait list. 

Re-enrollment survey was sent out to current scholars that ends April 16th. At the end of the academic year, will learn about retention rates. Keeping track of local festivals and preschool family engagement activities. 

B.

Calendar update

C. Robinson made a motion to approve the amended calendar to move a half day from May 1 to April 24th 2026.

M. Stellingworth seconded the motion.

 

Motion unanimously approved. 

III. Development

A.

Fundraising updates

$150,000 grant awarded from Charter School Growth Fund. Most will go into engaging parents to participate in school advocacy tied to the Power made Practical Immerson Program. 

A. Morris now the head of the development committee.  It was suggested that the committee or board try to find out what the economic impact BA has in the community and leverage that as an argument at the state level that they have the fiscal responsibility to allot funding to where it is needed.

Could invite legislators to the school.

IV. President Updates

A.

Federal updates and executive orders

The website was edited to comply with executive orders to remove terminology related to D.E.I. 

The board continues to engage with the school president and the school district that we continue to reman in compliance with federal mandates so as not to put the school at risk.

V. Governance Committee

A.

Board Expansion

Shared the list of potential board members for the next board. The committee plans to make a recommendation for the 5 appointed seats. Will then suggest that the new board members hold a special election for officers. The board continues to invite highly talented individuals who align with the mission and vision of the school.

B.

Review School Charter

Encouraged the board members to review the charter and the president will circle back with the district what amendments need to be made with the district particularly with the expansion to the highschool given BA was K-4 at the time of the charter application.

VI. Scholar Experience

A.

Power made Practical Immersion program

Ms Bhatt has met with the committee and members will be contacting families who have been with with BA since inception.

VII. Finance

A.

Review Financials

Tabled to the next meeting.

VIII. Facility

A.

High School plans

Getting final contract with Coker for short term facility plans next year.

 

Veris just provided metrics for full enrollment projection calculations that may affect when the school might be able to build vs rely on continued short term partnerships for high school facilities.  

IX. Executive Session

A.

Upcoming CEO/VP of Operations evaluation

Motion to move into executive session made by C. Robinson at 1835H. 

Moved out of executive session 1915H

 

No action was taken. The board continues to voice support of a multi year contract with the school president and empowers the executive committee to engage in dialogue with the president on contract terms.

X. Closing Items

A.

Adjourn Meeting

There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 7:16 PM.

Respectfully Submitted,
M. Bunnell