Butler Academy
Minutes
Board Meeting
Date and Time
Wednesday March 13, 2024 at 5:30 PM
Trustees Present
C. Forrest, D. Buryj, E. Mobley, H. Hoilett-Frierson, K. Flaherty, M. Bunnell, M. Stellingworth, S. Hill, S. Wilson
Trustees Absent
E. Waters
Guests Present
J. Reyes, V. Reyes
I. Opening Items
A.
Record Attendance
B.
Call the Meeting to Order
C.
Approve Minutes
II. VP of Operations updates
A.
Enrollment updates
III. Presidents updates
A.
Proviso 1.82
The school president, chairperson and school district are in communication over the BA website but so far, nothing has been found to be in violation of the Proviso. Will continue to update the board thru email as developments occur.
B.
2024-2025 School Calendar
Reviewed the proposed 2024-2025 academic year around calendar.
Unable to offer interim programs due to lack of capacity of staff for those programs. Staffing issues continue to affect both after school and interim programs.
IV. Finance
A.
Review financials
Right on budget with income. Professional development and instructional supplies are at 85% of budget but are also hand in hand with increasing the skills of our faculty.
Are on budget for facilities.
Currently overall, are at 70% of budget year - to-date, but no major concerns presented by finance committee.
V. Governance
A.
Call for nominee for vice chair
H. Hoilette-Frierson was nominated to be Vice Chair. H Hoilett-Frierson accepted nomination.
Board unanimously voted to approve.
B.
Board expansion
Look for skills set in insurances, facility to complement the current skills set on the board. Shared a google spreadsheet to invite potential board members.
C.
Board Policies
Discussed a code of ethics, confidentiality, conflicts of interest to be signed by board members to be signed before the next board meeting.
D.
Board Manual
Governance committee is working on a board handbook manual.
E.
Board Development
Ongoing webinar series from Public Charter School of South Carolina Alliance with Board on Track. All board members are invited to participate.
VI. Scholar Experience
A.
Engaging new teacher hires
Board could support future hires and current teachers to continue encourage them. Will work on a welcome letter to future teachers from the board.
VII. Other Business
A.
Chair updates
Was reminded that each committee should be meeting monthly or at least in the off months. Was reminded that even committee meetings and agendas need to be made public. Will follow up specifically and with legislation before publishing committees publicly.
Asked each committee to update goals.
Lottery ran March 2nd.
40 slots in kindergarten was filled. Reserved 4 spots for possible retention or future staff with children. 2 spots filled in 8th grade.
Waitlist of 97 scholars. Intent-to-return forms will be sent out to families late April then begin re-registration.
There will be new family sessions for new scholars to get car tags and look at uniforms. Will also plan a future open house to meet their teachers in July. Currently have 347 scholars where our capacity is 360.