Butler Academy
Minutes
Board Meeting
Date and Time
Wednesday March 11, 2026 at 5:30 PM
Location
Trustees Present
A. Rhodes (remote), D. Carlton, D. Small, G. Woods, J. Hudson, J. Klimek
Trustees Absent
A. Morris, H. Hoilett-Frierson
Trustees who arrived after the meeting opened
A. Rhodes
Trustees who left before the meeting adjourned
A. Rhodes
I. Opening Items
A.
Record Attendance
B.
Call the Meeting to Order
C.
Approve Minutes
D.
Reading Mission Statement
II. Enrollment Update
A.
Update on Enrollment
III. Development
A.
Committee Report
No Report
IV. Executive committee
A.
Committee Report
Evaluations are underway for the Director and Venesa Reyes. Please keep an eye on your emails to fill out those forms when they arrive in your inbox.
Board elections are being prepared. We will need to bring new members on board.
V. Facility
A.
Committee Report
Darlene Small reported on the committee. The committee is researching modular buildings for the high school classrooms. All information about the potential suppliers are in the google folders for the committee.
Dr. Reyes reported on a meeting with an architectural firm and general contractor to review the existing structures under consideration.
Butler Heritage is still a possibility as a short term solution. Butler Heritage has an 8-classroom building which will be sufficient.
VI. Finance
A.
Committee Report
David Carlton reported on finances.
Preparations are under way for this year's audit.
Jerome Reyes reported that reimbursements are coming in from the state. The line of credit approved by the board has not been used.
VII. Governance
A.
Committee Report
A form has been emailed to board members to help the committee understand how to onboard board members more effectively.
B.
Upcoming election and candidates
The process has been started.
VIII. President Support and Evaluation
A.
Committee Report
Evaluation forms have been sent out and the process is underway.
IX. Scholar Experience
A.
Committee Report
Committee has not met.
X. Other Business
A.
District Annual Report
Jerome Reyes shared that the report has been submitted and approved and walked the board through the report. Goals are based on initial school application goals. The school met or exceeded most of the goals.
B.
Statement of Assurances
Jerome Reyes reports that this has been submitted and approved.
C.
Assessments: IREADY and MAP testing
Jerome Reyes shared the test results for MAP testing for reading and math. We are seeing the movement we hope to see.
For scholars who do not pass classes, this summer there will be grade recovery opportunity.
IREADY, which looks at grade level performance, testing showed similar results.
D.
Approve School Calendar
Draft of the calendar for next year, as well as this year's calendar, are on the website.
The board reviewed the new calendar, which is substantially the same as last year's.
E.
Financials - Auditor
F.
Executive Session
Board moved into executive session. A motion was made and approved unanimously.
2026-27 lottery is complete - presentation by Venesa Reyes.
Retention is high, as usual, but some seats are available via lottery. 40 seats for Kindergarten have been offered and accepted. Higher grades are still a little in flux.
BA continues to reach out to the community to share information.