WCPA May Board of Directors Meeting Minutes

May 24, 2022, 5:30-7:00 PM

Wonderful College Prep Academy

Minutes

WCPA May Board of Directors Meeting

Date and Time

Tuesday May 24, 2022 at 5:30 PM

This meeting is being held in accordance with subdivision (e) of Section 54953 of the California Government Code, that allows the Board to conduct the meeting and the Board members and the public to participate by teleconference, videoconference, or both.

Directors Present

D. Criona (remote), E. Unruh (remote), K. Tomono (remote), V. Reynolds (remote)

Directors Absent

M. Avilez

Guests Present

A. Martinez (remote), B. Toomey (remote), D. Kumar (remote), D. Samari (remote), E. Cortez (remote), J. Guzman (remote), L. Sanchez (remote), M. Morillo (remote), T. Garrison (remote)

I. Opening Items

A. Call the Meeting to Order

D. Criona called a meeting of the board of directors of Wonderful College Prep Academy to order on Tuesday May 24, 2022 at 5:34 PM.

B. Flag Salute

D. Criona led in the flag salute.

C. Record Attendance

D. Public Comments

No public comments were made during this public hearing.

II. Consent Agenda

A. Action Item: Approval of Resolution No. 2021/22-020 Making Findings Regarding the Continued Safety Risk of Meeting in-Person in Compliance with Government Code Section 54953

E. Unruh made a motion to approve Consent Agenda Items A-J as presented in one motion.

V. Reynolds seconded the motion.

The board VOTED to approve the motion.

Roll Call
E. Unruh	Aye
V. Reynolds	Aye
D. Criona	Aye
M. Avilez	Absent
K. Tomono	Aye

B. Review and Approve: Minutes of Special Board Meeting of April 22, 2022

E. Unruh made a motion to approve the minutes from April Special Meeting of the Board of Directors on 04-22-22.

V. Reynolds seconded the motion.

The board VOTED to approve the motion.

Roll Call
M. Avilez	Absent
D. Criona	Aye
V. Reynolds	Aye
K. Tomono	Aye
E. Unruh	Aye

C. Review and Approve: Minutes of Regular Board Meeting of April 26, 2022

E. Unruh made a motion to approve the minutes from WCPA April Board of Directors Meeting on 04-26-22.

V. Reynolds seconded the motion.

The board VOTED to approve the motion.

Roll Call
E. Unruh	Aye
V. Reynolds	Aye
M. Avilez	Absent
D. Criona	Aye
K. Tomono	Aye

D. Ratification of Delano April 2022 Vendor Payments

E. Unruh made a motion to approve Consent Agenda Items A-J as presented in one motion.

V. Reynolds seconded the motion.

The board VOTED to approve the motion.

Roll Call
E. Unruh	Aye
K. Tomono	Aye
D. Criona	Aye
V. Reynolds	Aye
M. Avilez	Absent

E. Ratification of Lost Hills April 2022 Vendor Payments

E. Unruh made a motion to approve Consent Agenda Items A-J as presented in one motion.

V. Reynolds seconded the motion.

The board VOTED to approve the motion.

Roll Call
K. Tomono	Aye
M. Avilez	Absent
V. Reynolds	Aye
E. Unruh	Aye
D. Criona	Aye

F. Ratification of 2021-2022 Winter Consolidated Application - Delano

E. Unruh made a motion to approve Consent Agenda Items A-J as presented in one motion.

V. Reynolds seconded the motion.

The board VOTED to approve the motion.

Roll Call
K. Tomono	Aye
D. Criona	Aye
E. Unruh	Aye
M. Avilez	Absent
V. Reynolds	Aye

G. Ratification of 2021-2022 Winter Consolidated Application - Lost Hills

E. Unruh made a motion to approve Consent Agenda Items A-J as presented in one motion.

V. Reynolds seconded the motion.

The board VOTED to approve the motion.

Roll Call
E. Unruh	Aye
M. Avilez	Absent
K. Tomono	Aye
V. Reynolds	Aye
D. Criona	Aye

H. Ratification of Agreement No: 2021/22-022 between Great Minds PBC and Wonderful College Prep Academy for the purchase of Eureka Math Curriculum

E. Unruh made a motion to approve Consent Agenda Items A-J as presented in one motion.

V. Reynolds seconded the motion.

The board VOTED to approve the motion.

Roll Call
V. Reynolds	Aye
E. Unruh	Aye
D. Criona	Aye
M. Avilez	Absent
K. Tomono	Aye

I. Ratification of Action Item: Approval of Agreement No: 2021/22-023 between Great Minds PBC and Wonderful College Prep Academy for the purchase of Eureka Math Curriculum

E. Unruh made a motion to approve Consent Agenda Items A-J as presented in one motion.

V. Reynolds seconded the motion.

The board VOTED to approve the motion.

Roll Call
V. Reynolds	Aye
E. Unruh	Aye
D. Criona	Aye
K. Tomono	Aye
M. Avilez	Absent

J. Approval of Agreement No. 2021/22-023 between Edmentum and Wonderful College Prep Academy for Plato Credit Recovery Program Subscription

E. Unruh made a motion to approve Consent Agenda Items A-J as presented in one motion.

V. Reynolds seconded the motion.

The board VOTED to approve the motion.

Roll Call
V. Reynolds	Aye
M. Avilez	Absent
D. Criona	Aye
E. Unruh	Aye
K. Tomono	Aye

III. Regular Agenda - Policies and Compliance

A. Action Item: Approval of WCPA Student Wellness Policy - Delano

V. Reynolds made a motion to approve the Wonderful College Prep Academy Student Wellness Policy - Delano.

K. Tomono seconded the motion.

Marcus Morillo, Chief Facilities Officer, presented the updated Student Wellness Policy for WCPA (Delano). Updates to the policy include an updated School Wellness Committee Facilitator (Kathy Herrera, Athletic Director) and Designated Official for Oversight (Marcus Morillo, Chief Facilities Officer) and other non-substantive changes.

The board VOTED to approve the motion.

Roll Call
M. Avilez	Absent
D. Criona	Aye
E. Unruh	Aye
V. Reynolds	Aye
K. Tomono	Aye

B. Action Item: Approval of WCPA Student Wellness Policy - Lost Hills

K. Tomono made a motion to approve the Wonderful College Prep Academy Student Wellness Policy - Lost Hills.

V. Reynolds seconded the motion.

Mr. Morillo also presented the Student Wellness Policy for the Lost Hills campus. The policy mirrors the Wonderful College Prep Academy (Delano) policy.

The board VOTED to approve the motion.

Roll Call
K. Tomono	Aye
D. Criona	Aye
E. Unruh	Aye
M. Avilez	Absent
V. Reynolds	Aye

C. Action Item: Approval of San Joaquin Valley Air Pollution Control District Public Benefit Grants Program - New Alternative Fuel Vehicle Purchase for Wonderful College Prep Academy

E. Unruh made a motion to approve Resolution No. 2021/22-021 authorizing the submittal of the New Alternative Fuel Vehicle Purchase Grant Application.

V. Reynolds seconded the motion.

Mr. Morillo presented the San Joaquin Air Pollution Control District Public Benefit Grants Program application for the purchase of new alternative fuel vehicles for WCPA. The Board approved the submittal of the grant application and designated Mr. Morillo as the individual authorized to implement the new vehicle project. The Grant Program application includes a request for funding in the amount of $85,000 for the purchase of three Toyota Prime Rav4 vehicles and two Club Cart carts.

The board VOTED to approve the motion.

Roll Call
D. Criona	Aye
V. Reynolds	Aye
M. Avilez	Absent
E. Unruh	Aye
K. Tomono	Aye

IV. Regular Agenda - Finance & Operations

A. Information Item: Financial & State Budget Update - Delano & Lost Hills

Bill Toomey, Chief Business Officer, presented an update on the Governor's May Revise budget proposal. Some highlights of this new budget proposal include: increase in per-student funding to the highest levels ever proposed; an LCFF cost-of-living adjustment of 6.56 percent; $8 billion in one-time discretionary funds; additional TK ADA to account for the lower staff/student ratio requirement of 1:12; additional ongoing funding for expanded-day, full-year instruction for all elementary school students; and a hold harmless to protect LEAs from ADA loss due to the high number of COVID-related absences this year.

B. Information Item: Update to Executive Education (ExED) Agreement

Mr. Toomey presented an update to the ExEd Agreement previously approved by the Board of Directors in 2021. The previously approved contract allows for fee increases on an annual basis. The primary factors used to set the 2022-23 fees include staff time needed to support clients, higher than normal inflation rates, and the shift in the structure of school funding towards an increasing number of funding sources with tracking and reporting requirements. ExED's fees are increasing to $29,375.00 per month ($352,500 per year) for basic services and $4,316.67 per month ($51,800 per year) for CALPADS Reporting Services, with other fee increases for specific services.

C. Action Item: Approval of 2021-2022 Spring Consolidated Application (ConApp) - Delano

This item was not presented for consideration at this meeting.

D. Action Item: Approval of 2021-2022 Spring Consolidated Application (ConApp) - Lost Hills

This item was not presented for consideration at this meeting.

E. Action Item: Approval of Agreement No. 2021/22-021 between Chronos Global, Inc Wonderful College Prep Academy for Internet Firewall Services

K. Tomono made a motion to approve Agreement No. 2021/22-021 between Chronos Global, Inc and Wonderful College Prep Academy for Internet Firewall Services.

V. Reynolds seconded the motion.

Mr. Morillo presented the agreement with Chronos Global, Inc for internet firewall services for a three-year period. WCPA Information Technology Team reached out to a total of three vendors for service quotes. Chronos Global, Inc offered the best price and service for a total price of $49,331.80 for three years.

The board VOTED to approve the motion.

Roll Call
D. Criona	Aye
V. Reynolds	Aye
M. Avilez	Absent
E. Unruh	Aye
K. Tomono	Aye

F. Approval of Agreement No. 2021/22-024 between Dell Marketing LP and Wonderful College Prep Academy for purchase of staff laptops

V. Reynolds made a motion to approve Agreement No. 2021/22-024 between Dell Marketing LP and Wonderful College Prep Academy for purchase of staff laptops.

E. Unruh seconded the motion.

Mr. Morillo presented the proposed agreement with Dell Marketing LP for the purchase of staff laptops. WCPA Information Technology Team reached out to a total of three vendors for quotes with specific technical equipment requirements. Dell Marketing LP offered the best price and met the requirements for the equipment needed for a total price of $139,196.22 for 90 laptops and carrying cases.

The board VOTED to approve the motion.

Roll Call
D. Criona	Aye
K. Tomono	Aye
E. Unruh	Aye
V. Reynolds	Aye
M. Avilez	Absent

G. Approval of Authorization to Issue Credit Card

E. Unruh made a motion to approve the Authorization to Issue Credit Cards.

K. Tomono seconded the motion.

Mr. Toomey presented the request to approve a credit card for Stephanie Hartfield, Director of the GEAR Up Grant Program. Ms. Hartfield will be using the credit card for expenses related to GEAR Up events, incentives, supplies, conference travel expenses, and program supplies.

The board VOTED to approve the motion.

Roll Call
K. Tomono	Aye
D. Criona	Aye
E. Unruh	Aye
V. Reynolds	Aye
M. Avilez	Absent

V. Communications

A. Superintendent's Report

Superintendent Martinez introduced the WCPA team that presented to the Board. The enrollment update for both the Delano and Lost Hills campuses was presented by Javier Guzman, Family & Community Engagement Manager. The update included information on any student withdrawals over the last month along with a brief attendance update and a discussion of several WCPA events. Devinder Kumar, Food Services Director, presented a health and wellness update to the Board. Mr. Morillo presented a status update on Covid-19 mitigation measures for both schools.

B. Other Business

No other business was presented at this meeting.

VI. Board Comments

A. Board Comments

No comments were made at this meeting.

VII. Future Meeting

A. Future Meeting

Chair Criona noted that the next meeting will be a virtual meeting on Tuesday, June 21, 2022.

VIII. Closing Items

A. Adjourn Meeting

V. Reynolds made a motion to adjourn the meeting of the Board of Directors.

K. Tomono seconded the motion.

The board VOTED to approve the motion.

Roll Call
E. Unruh	Aye
M. Avilez	Absent
D. Criona	Aye
V. Reynolds	Aye
K. Tomono	Aye

There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 6:10 PM.

Respectfully Submitted,

L. Sanchez