Sage Oak Charter Schools
Minutes
Regular Meeting of the Board of Directors
Date and Time
Thursday September 12, 2024 at 9:00 AM
Location
Sage Oak Charter Schools
1473 Ford Street, Suite #105
Redlands, CA 92373
ID: 99067268310
Passcode: 003261
Passcode: 003261
Teleconference Locations
39251 Camino Las Hoyas, Indio, CA 92203
16222 Quail Rock Road, Ramona, CA 92065
25 Kingston Court E., Coronado CA 92118
MISSION STATEMENT
Educating students through a personalized and collaborative learning approach, empowering them to lead purposeful and productive lives.
THE ORDER OF BUSINESS MAY BE CHANGED WITHOUT NOTICE
Notice is hereby given that the order of consideration of matters on this agenda may be changed without prior notice.
REASONABLE LIMITATIONS MAY BE PLACED ON PUBLIC TESTIMONY
The Governing Board’s presiding officer reserves the right to impose reasonable time limits on public testimony to ensure that the agenda is completed.
REASONABLE ACCOMMODATION WILL BE PROVIDED FOR ANY INDIVIDUAL WITH A DISABILITY
Pursuant to the Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990, any individual with a disability who requires reasonable accommodation to attend or participate in this meeting of the Governing Board may request assistance by contacting Sage Oak Charter Schools.
Directors Present
P. Matz (remote), S. Fraire (remote), S. Houle (remote)
Directors Absent
M. Humphrey, W. Hall
Guests Present
B. Bookser (remote), E. Horta (remote), K. Woodgrift (remote), L. Snee
I. Opening Items
A.
Call the Meeting to Order
B.
Record Attendance
II. Pledge of Allegiance
A.
Led by Board President or designee
III. Approve/Adopt Agenda
A.
(Action) Approval of Agenda for September 12, 2024 Regular Meeting of the Board of Directors
S. Fraire, Board Clerk, presided as the Board President designee.
| Roll Call | |
|---|---|
| S. Fraire |
Aye
|
| S. Houle |
Aye
|
| W. Hall |
Absent
|
| M. Humphrey |
Absent
|
| P. Matz |
Aye
|
IV. Approve Minutes
A.
(Action) Approval of Minutes for August 8, 2024 Board of Directors Study Session
| Roll Call | |
|---|---|
| W. Hall |
Absent
|
| M. Humphrey |
Absent
|
| S. Houle |
Aye
|
| P. Matz |
Aye
|
| S. Fraire |
Aye
|
V. Public Comment - Closed Session
A.
Public Comment
There was no public comment regarding Closed Session.
VI. Adjourn to Closed Session
A.
The Board Will Consider and May Act on Any of the Closed Session Matters
| Roll Call | |
|---|---|
| S. Houle |
Aye
|
| W. Hall |
Absent
|
| M. Humphrey |
Absent
|
| P. Matz |
Aye
|
| S. Fraire |
Aye
|
VII. Closed Session
A.
Closed Session Agenda
1. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
(Gov. Code Section 54956.9(d)(1))
a. YL v. The Collaborative Charter Services Organization, et al.
VIII. Reconvene Regular Meeting
A.
Report Out Any Action Taken in Closed Session
The Regular Meeting of the Board of Directors reconvened at 9:24 a.m. S. Fraire, Board Clerk, reported there was no action taken in Closed Session.
IX. Public Comments/Recognition/Reports
A.
Public Comment
There was no request for public comment.
X. Correspondence/Proposals/Reports
A.
Sage Oak Highlights
Krista Woodgrift, Superintendent & CEO, presented the Sage Oak highlights for July & August 2024.
B.
Budget/Fiscal Update
Tim O'Brien, Assistant Superintendent of Business Services, presented a budget/fiscal update.
C.
2022-2023 Teacher Assignment Monitoring Outcome
Candice Coffey, Assistant Superintendent of Human Resources, presented the 2022-2023 Teacher Assignment Monitoring Outcome Report.
D.
CliftonLarsonAllen LLP (CLA) Governance Entrance Letter
Tim O'Brien, Assistant Superintendent of Business Services reviewed the Governance Entrance Letter from CliftonLarsonAllen (CLA) LLP.
XI. Consent Agenda
A.
Consent- Business Services
- Check Register - June 2024
- Check Register - July 2024
- Check Register - August 2024
- Report of Investment Activity - July 2024
- Ratification of Instructure Services Order Form #Q-355637
- Ratification of Intellinetics, Inc. dba YellowFolder Proposal for Data Migration #2021435
- Ratification of R C Steward Corp Proposal
- Ratification of Document Tracking Services, LLC (DTS) Licensing Agreement
- Ratification of OC Audio Visual Solutions Invoice
- Ratification of CloudHesive Independent Consulting Agreement
- Ratification of Encore Quote #2646-1821
- Ratification of Tabor Storage Solutions, LLC Proposal
- Ratification of 2024-2025 Hatch & Cesario Legal Services Agreement (Renewal)
- Ratification of Google Workspace for Education Student Enrollment Verification Letter (Renewal)
- Ratification of JW Marriott Addendum
- Ratification of Goldy S. Lewis Community Center Permit #R21749
- Ratification of Hapara Quote (Renewal)
- Ratification of Courtyard by Marriott Letter of Agreement
- Ratification of Mobile Beacon Agreement
- Ratification of Centerpoint Church Facility Use Request and Agreement Form
- Ratification of UPS Carrier Agreement
- Ratification of FedEx Transportation Services Agreement
- Ratification of ClickUp Order Form
- Ratification of U-Haul Corporate Account Agreement and Terms and Conditions
- Ratification of Sage Intacct, Inc. Agreement
- Ratification of Evolve Media Statement of Work
- Ratification of Skill Struck Chat for Schools Quote
- Ratification of School Services of California, Inc. Agreement (Renewal)
- Ratification of Pepper & Olive Letter of Agreement
- Ratification of Ponte Estate Event Contract
- Ratification of Ponte Estate Group Booking Agreement
B.
Consent - Education Services
- Ratification of 2024-2025 Nonpublic, Nonsectarian School/Agency Services, Master Contract and Individual Service Agreement
- Ratification of 2024-2025 Special Education Contracted Vendors List
- Ratification of StrongMind, Inc. Services Agreement
- Ratification of BrightThinker Order Form #SQ-0490 (Renewal)
- Ratification of BrightThinker Order Form #SQ-0671
- Ratification of Time4Learning Purchase Order Agreement 2024
- Ratification of TPR Education, LLC dba The Princeton Review Statement of Work
- Ratification of ABCYa.com Order Form
- Ratification of NWEA (Northwestern Evaluation Association) Sales Order
- Approval of Sacramento One-Day Field Trip for 2024-2025 School Year, Grades 8-12
- Approval of Chicago Overnight Field Trip for 2024-2025 School Year, Grades 9-12
C.
Consent- Human Resources
- Approval of Certificated Personnel Report
- Approval of Classified Personnel Report
- Approval of Job Descriptions
- Ratification of Looking Glass Media Agreement
- Ratification of Los Angeles County Office of Education Contract (Renewal)
- Ratification of Spark Hire Order Form
D.
Consent - Policy Development
5000 Series- Student Services: Revised
- 5065-SO Enrollment Policy
E.
(Action) Approve Consent Agenda
Items listed under the Consent Agenda are considered routine and will be approved/adopted by a single motion.
| Roll Call | |
|---|---|
| M. Humphrey |
Absent
|
| P. Matz |
Aye
|
| S. Houle |
Aye
|
| W. Hall |
Absent
|
| S. Fraire |
Aye
|
XII. Board Governance
A.
(Action) Approval of Annual Board Self-Evaluation
| Roll Call | |
|---|---|
| W. Hall |
Absent
|
| M. Humphrey |
Absent
|
| S. Houle |
Aye
|
| P. Matz |
Aye
|
| S. Fraire |
Aye
|
B.
(Action) Approval of 2024-2027 Sage Oak Charter Schools Strategic Plan
| Roll Call | |
|---|---|
| P. Matz |
Aye
|
| S. Houle |
Aye
|
| W. Hall |
Absent
|
| M. Humphrey |
Absent
|
| S. Fraire |
Aye
|
XIII. Business Services
A.
(Action) Approval of Sage Oak Charter Schools Unaudited Actuals Financial Report 2023-2024
| Roll Call | |
|---|---|
| S. Houle |
Aye
|
| P. Matz |
Aye
|
| S. Fraire |
Aye
|
| M. Humphrey |
Absent
|
| W. Hall |
Absent
|
B.
(Action) Approval of 2024–2025 Consolidated Application and Reporting System (CARS) Spring Release
| Roll Call | |
|---|---|
| P. Matz |
Aye
|
| W. Hall |
Absent
|
| S. Houle |
Aye
|
| S. Fraire |
Aye
|
| M. Humphrey |
Absent
|
XIV. Calendar
A.
Future Meetings
The next scheduled meeting will be a Regular Board of Directors Meeting held on October 8, 2024.
XV. Comments
A.
Board Comments
The Board expressed excitement about the strong start to the new school year, acknowledged everyone's hard work, and commended the team for the thoroughness of the Strategic Plan, highlighting that everything is so methodically and intricately aligned. They also praised the school's ability to maintain quality while growing, noting the impressive staff retention rate of 96 percent.
B.
Superintendent Comments
Superintendent Woodgrift reflected on the success of the recent Summit, highlighting the team's hard work. She specifically thanked Program Directors/Principals Chelsey Anema, Lana Beshara, and Traci King for their efforts in developing the presentation and managing key event aspects, from video creation to speaker coordination. She also praised the breakout sessions for aligning with the Strategic Plan. She appreciated Larry King, Senior Director of Outreach & Development, for securing vendor donations that contributed to the 10-year celebration. Additionally, Superintendent Woodgrift acknowledged the challenges posed by ongoing fires affecting students, families, and staff, encouraging those needing support to reach out. She expressed gratitude to the Board for their continuous support and collaboration.
XVI. Closing Items
A.
Adjourn Meeting
| Roll Call | |
|---|---|
| P. Matz |
Aye
|
| W. Hall |
Absent
|
| M. Humphrey |
Absent
|
| S. Houle |
Aye
|
| S. Fraire |
Aye
|
- Sage Oak Highlights_July & August 2024.pdf
- Budget_Fiscal Update_9.12.2024.pdf
- 2022-2023 Teacher Assignment Monitoring Outcome_9.12.2024.pdf
- CliftonLarsonAllen LLP (CLA) Governance Entrance Letter_9.12.2024.pdf
- BUS Consent - Business Services_9.12.2024.pdf
- Check Register_June 2024_9.12.2024.pdf
- Check Register_July 2024_9.12.2024.pdf
- Check Register_August 2024_9.12.2024.pdf
- Report of Investment Activity_August 2024_9.12.2024.pdf
- Instructure Services Order Form #Q-355637_9.12.2024.pdf
- Intellinetics, Inc. dba YellowFolder Proposal for Data Migration #2021435_9.12.2024.pdf
- R C Steward Corp Proposal_9.12.2024.pdf
- Document Tracking Services, LLC (DTS) Licensing Agreement_9.12.2024.pdf
- OC Audio Visual Solutions Invoice_9.12.2024.pdf
- CloudHesive Independent Consulting Agreement_9.12.2024.pdf
- Encore Quote #2646-1821_9.12.2024.pdf
- Tabor Storage Solutions, LLC Proposal_9.12.2024.pdf
- 2024-2025 Hatch & Cesario Legal Services Agreement_9.12.2024.pdf
- Google Workspace for Education Student Enrollment Verification Letter_9.12.2024.pdf
- JW Marriott Addendum_9.12.2024.pdf
- Goldy S. Lewis Community Center Permit #R21749_9.12.2024.pdf
- Hapara Quote_9.12.2024.pdf
- Courtyard by Marriott Letter of Agreement_9.12.2024.pdf
- Mobile Beacon Agreement_9.12.2024.pdf
- Centerpoint Church Facility Use Request_9.12.2024.pdf
- UPS Carrier Agreement_9.12.2024.pdf
- FedEx Transportation Services Agreement_9.12.2024.pdf
- ClickUp Order Form_9.12.2024.pdf
- U-Haul Corporate Account Agreement and Terms & Conditions_9.12.2024.pdf
- Sage Intacct, Inc. Agreement_9.12.2024.pdf
- Evolve Media Statement of Work_9.12.2024.pdf
- Skill Struck Chat for Schools Quote_9.12.2024.pdf
- School Services of California, Inc. Agreement_9.12.2024.pdf
- Pepper & Olive Letter of Agreement_9.12.2024.pdf
- Ponte Estate Event Contract_9.12.2024.pdf
- Ponte Estate Group Booking Agreement_9.12.2024.pdf
- BUS Consent - Education Services_9.12.2024.pdf
- 2024-2025 Nonpublic, Nonsectarian School:Agency Services, Master Contract and Individual Service Agreement_9.12.2024.pdf
- 2024-2025 Special Education Contracted Vendors List_9.12.2024.pdf
- StrongMind, Inc. Service Agreement_9.12.2024.pdf
- BrightThinker Order #SQ-0490_9.12.2024.pdf
- Bright Thinker Order Form #SQ-0671_9.12.2024.pdf
- Time4Learning Purchase Order Agreement 2024_9.12.2024.pdf
- TPR Education, LLC dba The Princeton Review Statement of Work_9.12.2024.pdf
- ABCYa.com Order Form_9.12.2024.pdf
- NWEA Sales Order_9.12.2024.pdf
- 2024-2025 Sacramento One-Day Field Trip Request Form_9.12.2024.pdf
- 2024-2025 Chicago Overnight Field Trip Request Form_9.12.2024.pdf
- BUS Consent - Human Resources_9.12.2024.pdf
- Job Descriptions_9.12.2024.pdf
- Looking Glass Media Agreement_9.12.2024.pdf
- Los Angeles County Office of Education Contract_9.12.2024.pdf
- Spark Hire Order Form_9.12.2024.pdf
- BUS Consent - Policy Development_9.12.2024.pdf
- Annual Board Self-Evaluation_FINAL_9.12.2024.pdf
- 2024-2027 Sage Oak Charter Schools Strategic Plan_FINAL_9.12.2024.pdf
- 2024-2027 Sage Oak Charter Schools Strategic Plan Revisions_9.12.2024.pdf
- Sage Oak Charter Schools Unaudited Actuals Financial Report 2023-2024_9.12.2024.pdf
- Sage Oak Charter Schools Unaudited Actuals 2023-2024 Presentation_9.12.2024.pdf
- CARS 2024-2025 Application and Certifications_Sage Oak Charter School #1885_9.12.2024.pdf
- CARS 2024-2025 Application and Certifications_Sage Oak Charter School - Keppel #1886_9.12.2024.pdf
- CARS 2024-2025 Application and Certifications_Sage Oak Charter School - South #2051_9.12.2024.pdf
S. Fraire, Board Clerk, led the meeting in the Pledge of Allegiance.