Sage Oak Charter Schools
Minutes
Regular Meeting of the Board of Directors
Date and Time
Thursday June 13, 2024 at 10:30 AM
Location
Sage Oak Charter Schools
1473 Ford Street, Suite #105
Redlands, CA 92373
Regus- Gateway Chula Vista
333 H Street, Suite 5000
Chula Vista, CA 91910
ID: 96118641337
Passcode: 794779
Passcode: 794779
MISSION STATEMENT
Educating students through a personalized and collaborative learning approach, empowering them to lead purposeful and productive lives.
THE ORDER OF BUSINESS MAY BE CHANGED WITHOUT NOTICE
Notice is hereby given that the order of consideration of matters on this agenda may be changed without prior notice.
REASONABLE LIMITATIONS MAY BE PLACED ON PUBLIC TESTIMONY
The Governing Board’s presiding officer reserves the right to impose reasonable time limits on public testimony to ensure that the agenda is completed.
REASONABLE ACCOMMODATION WILL BE PROVIDED FOR ANY INDIVIDUAL WITH A DISABILITY
Pursuant to the Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990, any individual with a disability who requires reasonable accommodation to attend or participate in this meeting of the Governing Board may request assistance by contacting Sage Oak Charter Schools.
Directors Present
P. Matz, S. Fraire, S. Houle, W. Hall
Directors Absent
M. Humphrey
Guests Present
B. Bookser, C. Coffey, E. Horta, K. Cody, K. Woodgrift
I. Opening Items
A.
Call the Meeting to Order
B.
Record Attendance
II. Pledge of Allegiance
A.
Led by Board President or designee
III. Approve/Adopt Agenda
A.
(Action) Approval of Agenda for June 13, 2024 Regular Meeting of the Board of Directors
| Roll Call | |
|---|---|
| W. Hall |
Aye
|
| P. Matz |
Aye
|
| M. Humphrey |
Absent
|
| S. Houle |
Aye
|
| S. Fraire |
Aye
|
IV. Approve Minutes
A.
(Action) Approval of Minutes for May 9, 2024 Regular Meeting of the Board of Directors
| Roll Call | |
|---|---|
| P. Matz |
Aye
|
| W. Hall |
Aye
|
| M. Humphrey |
Absent
|
| S. Houle |
Aye
|
| S. Fraire |
Aye
|
V. Public Comments/Recognition/Reports
A.
Public Comment
There was no request for public comment.
VI. Correspondence/Proposals/Reports
A.
2023-2024 School Year in Review - Presented by Krista Woodgrift, Superintendent of Schools and CEO
Krista Woodgrift presented the school year in review highlights.
VII. Consent Agenda
A.
Consent - Business Financial/Services
- Check Register - May 2024
- Ratification of North Orange County Community College District, Application and Agreement of Use of Facilities
- Ratification of Association of Personalized Learning Schools & Services (APlus+), Contract Services Agreement (Renewal)
- Ratification of 2024-2025 Tech & Mortar, LLC Statement of Work (Renewal)
- Ratification of Phoenix Performance Partners Proposal
- Ratification of ClickUp Professional Services Statement of Work
- Ratification of Splashtop Quote (Renewal)
- Ratification of Parsec Education Inc., Service Order - Consulting
- Ratification of Parsec Education Inc., Service Order - Strategic Planning Platform
- Ratification of Property and Casualty Insurance Policy Renewals
- Approval of Community Provider (CP) and Education Material Resource Provider (EMRP) Agreement Revisions
- Ratification of School Pathways, LLC Quote Form with Sage Oak Charter School (GG4L)
- Ratification of School Pathways, LLC Quote Form with Sage Oak Charter School - South (GG4L)
- Ratification of Instructure, Inc. Services Order Form (Canvas Renewal)
- Ratification of School Pathways, LLC Quote Form #17034
- Ratification of Tech to School Quote
B.
Consent - Personnel Services
- Approval of Certificated Personnel Report
- Approval of Classified Personnel Report
- Approval of Job Descriptions
- Approval of 2024-2025 Sage Oak Charter Schools Employee Handbook Revisions
C.
Consent- Policy Development
1. Approval of Changes to Existing Board Policies Revised/Reviewed/Rescinded
1000 Series- Community Relations: Revised
1025-SO Uniform Complaint Policy
1035-SO Access to Public Records Policy
5000 Series- Student Services: Revised
5030-SO Immunization Policy
6000 Series- Instruction: Revised
6020-SO Education for Homeless Children and Youth Policy
6025-SO Section 504 Policy
6030-SO Education for Foster and Mobile Youth Policy
6040-SO Assessment Policy
6060-SO Special Education Assessment Request Policy
6070-SO Independent Educational Evaluation Policy
6150-SO Intervention Policy
6115-SO Attendance, Support, and Involuntary Disenrollment Policy
6140-SO Satisfactory Educational Progress Policy
6210-SO Graduation Policy
1000 Series- Community Relations: Reviewed (No changes, but annual review required.)
1010-SO Civility Policy
6000 Series- Instruction: Reviewed (No changes but annual review required.)
6055-SO Educational Activity Policy
6000 Series- Instruction: Rescinded
6050-SO Virtual Proctoring Policy
D.
Consent - Student Services
- Approval of Sage Oak Charter Schools Parent and Student Handbook
- Approval of Sage Oak Charter Schools Title I School-Parent/Guardian Compact
E.
(Action) Approval of Consent Agenda
Items listed under the Consent Agenda are considered routine and will be approved/adopted by a single motion.
| Roll Call | |
|---|---|
| P. Matz |
Aye
|
| W. Hall |
Aye
|
| S. Fraire |
Aye
|
| S. Houle |
Aye
|
| M. Humphrey |
Absent
|
VIII. Business Financial/Services
A.
(Action) Approval of Proposition 28 Arts and Music in Schools Funding, 2023-2024 Annual Reports for Sage Oak Charter Schools
| Roll Call | |
|---|---|
| W. Hall |
Aye
|
| P. Matz |
Aye
|
| S. Fraire |
Aye
|
| M. Humphrey |
Absent
|
| S. Houle |
Aye
|
B.
(Action) Approval of Proposition 28 Arts and Music in Schools Funding, 2023-2024 Annual Certifications for Sage Oak Charter Schools
| Roll Call | |
|---|---|
| W. Hall |
Aye
|
| S. Fraire |
Aye
|
| P. Matz |
Aye
|
| S. Houle |
Aye
|
| M. Humphrey |
Absent
|
IX. Operations and Accountability Services
A.
(Action) Approval of Sage Oak Charter Schools English Learner (EL) Master Plan 2024-2025
| Roll Call | |
|---|---|
| M. Humphrey |
Absent
|
| S. Houle |
Aye
|
| P. Matz |
Aye
|
| W. Hall |
Aye
|
| S. Fraire |
Aye
|
X. Personnel Services
A.
(Action) Approval of Director of Human Resources: Talent and Engagement Candidate
| Roll Call | |
|---|---|
| S. Houle |
Aye
|
| S. Fraire |
Aye
|
| W. Hall |
Aye
|
| P. Matz |
Aye
|
| M. Humphrey |
Absent
|
XI. Public Hearing
A.
(Hearing) 2024-2025 Local Control and Accountability Plans (LCAP) for Sage Oak Charter Schools and Local Performance Indicator Self-Reflection Reports for the California School Dashboard, First Reading
A Public Hearing was conducted regarding the 2024-2025 Local Control and Accountability Plans (LCAP) for Sage Oak Charter Schools.
Lisa Thompson, Assistant Superintendent of Operations and Accountability presented the LCAPs for 2024-2025 and the Local Performance Indicators.
There was no request for public comment.
Hearing Opened: 11:07 a.m.
Hearing Closed: 11:27 a.m.
B.
(Hearing) 2024-2025 Proposed July Budget - Sage Oak Charter Schools, First Reading
A Public Hearing was conducted regarding the 2024-2025 Proposed July Budget for Sage Oak Charter Schools.
Tim O'Brien, Assistant Superintendent of Business Services presented the 2024-2025 Proposed July Budget.
There was no request for public comment.
Hearing Opened: 11:28 a.m.
Hearing Closed: 11:44 a.m.
XII. Calendar
A.
Future Meetings
The next scheduled meeting will be a Regular Board of Directors Meeting held on June 20, 2024.
XIII. Comments
A.
Board Comments
The Board welcomed Kerry Cody to the Sage Oak leadership team and recognized Superintendent Woodgrift for her long-term impact on staff retention rates. They praised the team's cohesiveness and committed efforts, contributing to a positive and productive environment.
B.
Superintendent Comments
Superintendent Woodgrift expressed her excitement for Kerry Cody joining the leadership team and looks forward to her contributions. She announced that the August Board study session will include the Board's evaluation, with preparation details to follow over the summer. Ms. Woodgrift congratulated everyone on an outstanding year, highlighting the team's synergy and commitment to students, and looks forward to another great year ahead.
XIV. Closing Items
A.
Adjourn Meeting
| Roll Call | |
|---|---|
| W. Hall |
Aye
|
| P. Matz |
Aye
|
| M. Humphrey |
Absent
|
| S. Houle |
Aye
|
| S. Fraire |
Aye
|
- Sage Oak Charter Schools Monthly Updates_May 2024.pdf
- BUS Consent - Business_Financial Services_6.13.2024.pdf
- Check Register - May 2024.pdf
- North Orange County Community College District, Application and Agreement of Use of Facilities_6.13.2024.pdf
- Association of Personalized Learning Schools & Services (APlus+), Contract Services Agreement (Renewal)_6.13.2024.pdf
- 2024-2025 Tech & Mortar, LLC Statement of Work (Renewal)_6.13.2024.pdf
- Phoenix Performace Partners Proposal_6.13.2024.pdf
- ClickUp Professional Services Statement of Work_6.13.2024.pdf
- Splashtop Quote (Renewal)_6.13.2024.pdf
- Parsec Education Inc., Service Order - Consulting_6.13.2024.pdf
- Parsec Education Inc., Service Order - Strategic Planning Platform_6.13.2024.pdf
- Property and Casualty Insurance Policy Renewals_6.13.2024.pdf
- Community Provider (CP) and Education Material Resource Provider (EMRP) Agreement Revisions_6.13.2024.pdf
- School Pathways, LLC Quote Form with Sage Oak Charter School (GG4L)_6.13.2024.pdf
- School Pathways, LLC Quote Form with Sage Oak Charter School - South (GG4L)_6.13.2024.pdf
- Instructure, Inc. Services Order Form (Canvas Renewal)_6.13.2024.pdf
- School Pathways, LLC Quote Form #17034_6.13.2024.pdf
- Tech to School Quote_6.13.2024.pdf
- BUS Consent - Personnel Services_6.13.2024.pdf
- Job Descriptions_6.13.2024.pdf
- 2024-2025 Sage Oak Charter Schools Employee Handbook Revisions_6.13.2024.pdf
- BUS Consent - Policy Development_6.13.2024.pdf
- BUS Consent - Student Services_6.13.2024.pdf
- Sage Oak Charter Schools Parent and Student Handbook_6.13.2024.pdf
- Sage Oak Charter Schools Title I School-Parent_Guardian Compact_6.13.2024.pdf
- Proposition 28 Arts and Music in Schools Funding, 2023-2024 Annual Report_Sage Oak Charter School #1885_6.13.2024.pdf
- Proposition 28 Arts and Music in Schools Funding, 2023-2024 Annual Report_Sage Oak Charter School - Keppel #1886_6.13.2024.pdf
- Proposition 28 Arts and Music in Schools Funding, 2023-2024 Annual Report_Sage Oak Charter School - South #2051_6.13.2024.pdf
- Proposition 28 Arts and Music in Schools Funding, 2023-2024 Annual Certification_Sage Oak Charter School #1885_6.13.2024.pdf
- Proposition 28 Arts and Music in Schools Funding, 2023-2024 Annual Certification_Sage Oak Charter School - Keppel #1886_6.13.2024.pdf
- Proposition 28 Arts and Music in Schools Funding, 2023-2024 Annual Certification_Sage Oak Charter School - South #2051_6.13.2024.pdf
- Sage Oak Charter Schools English Learner Master Plan 2024-2025_Presentation_6.13.2024.pdf
- Sage Oak Charter Schools English Learner Master Plan 2024-2025_6.13.2024.pdf
- Sage Oak Charter Schools English Learner Master Plan 2024-2025_Redline_6.13.2024.pdf
- Summary of Changes_English Learner Master Plan 2024-2025_6.13.2024.pdf
- Kerry Cody_6.13.2024.pdf
- 2024-2025 Local Control and Accountability Plans (LCAP) & Local Indicators Presentation_6.13.2024.pdf
- 2024-2025 LCAP Plan Summary - Sage Oak Charter School #1885_6.13.2024.pdf
- 2024-2025 LCAP Plan Summary - Sage Oak Charter School - Keppel #1886_6.13.2024.pdf
- 2024-2025 LCAP Plan Summary - Sage Oak Charter School - South #2051_6.13.2024.pdf
- 2024-2025 Local Performance Indicator Self-Reflection Report - Sage Oak Charter School #1885_6.13.2024.pdf
- 2024-2025 Local Performance Indicator Self-Reflection Report - Sage Oak Charter School - Keppel #1886_6.13.2024.pdf
- 2024-2025 Local Performance Indicator Self-Reflection Report - Sage Oak Charter School - South #2051_6.13.2024.pdf
- 2024-2025 Proposed July Budget Presentation_6.13.2024.pdf
- 2024-2025 Proposed July Budget - Sage Oak Charter Schools_6.13.2024.pdf
- 2024-2025 LCFF Budget Overview for Parents - Sage Oak Charter School #1885_6.13.2024.pdf
- 2024-2025 LCFF Budget Overview for Parents - Sage Oak Charter School - Keppel #1886_6.13.2024.pdf
- 2024-2025 LCFF Budget Overview for Parents - Sage Oak Charter School - South #2051_6.13.2024.pdf
- Education Protection Account (EPA) - Sage Oak Charter School #1885_6.13.2024.pdf
- Education Protection Account (EPA) - Sage Oak Charter School - Keppel #1886_6.13.2024.pdf
- Education Protection Account (EPA) - Sage Oak Charter School - South #2051_6.13.2024.pdf
W. Hall, Board President, led the meeting in the Pledge of Allegiance.