W. Hall, Board President, led the meeting in the Pledge of Allegiance.

There was no public comment regarding Closed Session.

1. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION 

    (Gov. Code Section 54956.9(d)(1))   

    a. YL v. The Collaborative Charter Services Organization, et al.

The Regular Meeting of the Board of Directors reconvened at 10:58 am. W. Hall, Board President, reported there was no action taken in Closed Session.

There was no request for public comment.

Krista Woodgrift presented the school highlights.

Traci King showcased student Maryam Mahboob. 

1. Check Register - February 2024
2. Ratification of 2023-2024 Special Education Contracted Vendors
3. Ratification of Parsec Education, Inc. Service Order (Renewal)
4. Ratification of Document Tracking Services Licensing Agreement
5. Ratification of Encore Quote 
6. Ratification of Sage Intacct, Inc. Renewal Order
7. Ratification of CDW Education Estimate
8. Ratification of Clever Order Form
9. Ratification of Revised Fiscal Year 2020-2021 Annual Audit Report 
10. Ratification of Revised Fiscal Year 2021-2022 Annual Audit Report

1. Approval of 2024-2025 Master Agreement for Independent Study and Acknowledgement of Responsibilities

1. Approval of Certificated Personnel Report
2. Approval of Classified Personnel Report
3. Approval of Job Descriptions

Approval of Changes to Existing Board Policies Revised/Reviewed/Rescinded 

3000 Series- Business/Non-Instructional: Revised

3010 Sage Oak Fiscal Control Policy

3020-SO Purchasing Card Policy

3100-SO Community Provider Code of Conduct

3115-SO General Terms & Conditions of the Purchase Order

3120-SO Name & Logo Use Policy 

3130-SO Document Retention Policy

4000 Series- Personnel Services: Revised

4000-SO Personnel Concepts and Roles

4015-SO Equal Employment Opportunity

4020-SO Background Check Policy

4060-SO Prohibiting Unlawful Harassment, Discrimination, and Retaliation

4125-SO Victims of Crime Policy

4130-SO Remote Work Policy

4135-SO Teachers and EAs Mileage Reimbursement Policy

4175-SO Salary Advancement Policy

5000 Series - Student Services: Revised

5065-SO Enrollment Policy

4000 Series- Personnel Services: Reviewed (No changes but annual review required.)

4010-SO At-Will Policy

4025-SO TB Risk Assessment and Examination Policy

4030-SO Immigration Compliance Policy

4035-SO Mandated Reporter - Child Abuse Policy

4040-SO Corporal Punishment Policy

4050-SO Whistleblower Policy

4065-SO Meal Period and Rest Break Policy

4140-SO Mileage Reimbursement Policy

4145-SO Professional Development Reimbursement Policy & 4145E-SO Exhibit

4160-SO Children of Teachers Policy

4000 Series - Personnel Services: Rescinded

4075-SO Drug, Alcohol, and Tobacco-Free Workplace Policy

4080-SO Personnel Acceptable Use of Technology Policy

4085-SO Payroll Withholdings Policy

4105-SO Paid Sick Leave Policy

4165-SO Employee Driving Policy

1. Approval of Catalina Island Marine Institute Overnight Field Trip, Grades 9-12, for the 2024-2025 School Year
2. Approval of Pali Institute Outdoor Science Camp Overnight Field Trip, Grades 4-12, for the 2024-2025 School Year

The next scheduled meeting will be a Board of Directors Study Session held on April 11, 2024.

The Board of Directors praised the Sage Oak leadership team, staff, and student achievements, highlighting the value student presentations bring to each meeting. The school's operational efficiency, including financial management and facility upkeep, exemplifies the team's dedication and efforts. A sense of pride and unity of purpose is evident within the Sage Oak community.  

Superintendent Woodgrift expressed her appreciation for the Sage Oak team, the work behind the March Summit, and its success, which she described as a beautifully orchestrated event. She recognized Habib Tahmas, Director of Fiscal Services, for his transformative impact on the fiscal department and his ability to foster camaraderie and a cohesive team spirit across the school. Ms. Woodgrift shared the upcoming events and initiatives, including the CCSA Conference presentations and the Board Study Session topics, with a review of the superintendent's job description, board stipends, and the school's approach to AI, inviting questions or concerns to ensure a comprehensive discussion.