Sage Oak Charter Schools

Minutes

Board of Directors Study Session

Date and Time

Thursday November 9, 2023 at 9:35 AM

Location

Sage Oak Charter Schools

1473 Ford Street, Suite #105

Redlands, CA 92373

 

Regus- Gateway Chula Vista

333 H Street, Suite 5000

Chula Vista, CA 91910

 

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MISSION STATEMENT

Educating students through a personalized and collaborative learning approach, empowering them to lead 

purposeful and productive lives.
 

THE ORDER OF BUSINESS MAY BE CHANGED WITHOUT NOTICE

Notice is hereby given that the order of consideration of matters on this agenda may be changed without prior notice.
 

REASONABLE LIMITATIONS MAY BE PLACED ON PUBLIC TESTIMONY

The Governing Board’s presiding officer reserves the right to impose reasonable time limits on public testimony to ensure that the agenda is completed.

 

  REASONABLE ACCOMMODATION WILL BE PROVIDED FOR ANY INDIVIDUAL WITH A DISABILITY

Pursuant to the Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990, any individual with a disability who requires reasonable accommodation to attend or participate in this meeting of the Governing Board may request assistance by contacting Sage Oak Charter Schools.
 

Directors Present

M. Humphrey, P. Matz, S. Fraire, S. Houle, W. Hall

Directors Absent

None

Guests Present

E. Horta, K. Woodgrift

I. Opening Items

A.

Call the Meeting to Order

W. Hall called a meeting of the board of directors of Sage Oak Charter Schools to order on Thursday Nov 9, 2023 at 9:52 AM.

B.

Record Attendance

II. Pledge of Allegiance

A.

Led by Board President or designee

W. Hall, Board President, led the meeting in the Pledge of Allegiance. 

III. Approve/Adopt Agenda

A.

November 9, 2023 Board of Directors Study Session

P. Matz made a motion to W. Hall, Board President, to approve the agenda as presented.
S. Houle seconded the motion.
The board VOTED unanimously to approve the motion.

IV. Public Comment - Closed Session

A.

Closed Session

There was no public comment regarding Closed Session.

V. Adjourn to Closed Session

A.

The Board Will Consider and May Act on Any of the Closed Session matters

M. Humphrey made a motion to W. Hall, Board President, to adjourn to Closed Session at 9:53 a.m.
S. Houle seconded the motion.
The board VOTED unanimously to approve the motion.

VI. Closed Session

A.

Closed Session Agenda

1. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION 

    (Gov. Code section 54956.9) 

    a. Office of Administrative Hearings Case No. 2023090382

VII. Reconvene Regular Meeting

A.

Report Out Any Action Taken in Closed Session

The Board of Directors Study Session reconvened at 10:22 a.m.

W. Hall, Board President, reported there was no action taken in Closed Session.

VIII. Public Comments/Recognition/Reports

A.

Public Comment

There was no request for public comment.

IX. Oral Presentations

A.

Sage Oak Charter Schools Governance Documents

The Board reviewed Sage Oak Charter Schools' Bylaws sections for electing directors and handling board vacancies. During the discussion, the Board emphasized the unique qualities of their school and Board, highlighting a shared vision and commitment to the best interests of students. In addressing the election of directors, there is a preference for an informal approach to finding new board members and identifying candidates through personal connections, careers, or social affiliations. In addition, as a possible approach to supporting new Board members, the idea of expanding the Board of Directors from 5 to 7 members was noted. The consensus among the Board was that no revisions to the Bylaws for electing directors and addressing board vacancies were necessary, as the current content effectively maintained clarity and provided sufficient direction. 

B.

Superintendent/CEO Succession Planning

Superintendent Woodgrift outlined a succession plan for short-term absences and permanent vacancies in the Superintendent/CEO role. The plan involves immediate notification, a special board meeting, and appointing an acting superintendent, prioritizing internal pipeline development over external candidates. These procedures aim to provide a foundational guide for the Board to manage the Superintendent/CEO's absence, with the understanding that specific details will be tailored to each unique situation as it arises. 

X. Calendar

A.

Future Meetings

The next Regular Meeting of the Board of Directors will be held on December 14, 2023.

XI. Closing Items

A.

Adjourn Meeting

S. Houle made a motion to W. Hall, Board President, to adjourn the Board of Directors Study Session on November 9, 2023.
S. Fraire seconded the motion.
The board VOTED unanimously to approve the motion.
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 11:02 AM.

Respectfully Submitted,
W. Hall
Documents used during the meeting
  • Sage Oak Charter Schools_Governance Documents_Presentation_11.9.2023.pdf
  • Amended Articles of Incorporation_Filed 6.22.2020.pdf
  • Third Amended Bylaws of Sage Oak Charter Schools_Revised 1.12.2023.pdf
  • Sage Oak Charter Schools Board of Directors Manual_Revised 6.22.2023.pdf
  • 9323 Public Participation at Board Meetings_Revised 1.12.2023.pdf
  • Superintendent CEO Succession Planning Presentation_11.9.2023.pdf