Sage Oak Charter Schools
Minutes
Board of Directors Study Session
Date and Time
Thursday November 9, 2023 at 9:35 AM
Location
Sage Oak Charter Schools
1473 Ford Street, Suite #105
Redlands, CA 92373
Regus- Gateway Chula Vista
333 H Street, Suite 5000
Chula Vista, CA 91910
ID: 95462529304
Passcode: 026910
Passcode: 026910
MISSION STATEMENT
Educating students through a personalized and collaborative learning approach, empowering them to lead
purposeful and productive lives.
THE ORDER OF BUSINESS MAY BE CHANGED WITHOUT NOTICE
Notice is hereby given that the order of consideration of matters on this agenda may be changed without prior notice.
REASONABLE LIMITATIONS MAY BE PLACED ON PUBLIC TESTIMONY
The Governing Board’s presiding officer reserves the right to impose reasonable time limits on public testimony to ensure that the agenda is completed.
REASONABLE ACCOMMODATION WILL BE PROVIDED FOR ANY INDIVIDUAL WITH A DISABILITY
Pursuant to the Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990, any individual with a disability who requires reasonable accommodation to attend or participate in this meeting of the Governing Board may request assistance by contacting Sage Oak Charter Schools.
Directors Present
M. Humphrey, P. Matz, S. Fraire, S. Houle, W. Hall
Directors Absent
None
Guests Present
E. Horta, K. Woodgrift
I. Opening Items
A.
Call the Meeting to Order
B.
Record Attendance
II. Pledge of Allegiance
A.
Led by Board President or designee
III. Approve/Adopt Agenda
A.
November 9, 2023 Board of Directors Study Session
IV. Public Comment - Closed Session
A.
Closed Session
There was no public comment regarding Closed Session.
V. Adjourn to Closed Session
A.
The Board Will Consider and May Act on Any of the Closed Session matters
VI. Closed Session
A.
Closed Session Agenda
1. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
(Gov. Code section 54956.9)
a. Office of Administrative Hearings Case No. 2023090382
VII. Reconvene Regular Meeting
A.
Report Out Any Action Taken in Closed Session
The Board of Directors Study Session reconvened at 10:22 a.m.
W. Hall, Board President, reported there was no action taken in Closed Session.
VIII. Public Comments/Recognition/Reports
A.
Public Comment
There was no request for public comment.
IX. Oral Presentations
A.
Sage Oak Charter Schools Governance Documents
The Board reviewed Sage Oak Charter Schools' Bylaws sections for electing directors and handling board vacancies. During the discussion, the Board emphasized the unique qualities of their school and Board, highlighting a shared vision and commitment to the best interests of students. In addressing the election of directors, there is a preference for an informal approach to finding new board members and identifying candidates through personal connections, careers, or social affiliations. In addition, as a possible approach to supporting new Board members, the idea of expanding the Board of Directors from 5 to 7 members was noted. The consensus among the Board was that no revisions to the Bylaws for electing directors and addressing board vacancies were necessary, as the current content effectively maintained clarity and provided sufficient direction.
B.
Superintendent/CEO Succession Planning
Superintendent Woodgrift outlined a succession plan for short-term absences and permanent vacancies in the Superintendent/CEO role. The plan involves immediate notification, a special board meeting, and appointing an acting superintendent, prioritizing internal pipeline development over external candidates. These procedures aim to provide a foundational guide for the Board to manage the Superintendent/CEO's absence, with the understanding that specific details will be tailored to each unique situation as it arises.
X. Calendar
A.
Future Meetings
The next Regular Meeting of the Board of Directors will be held on December 14, 2023.
XI. Closing Items
A.
Adjourn Meeting
- Sage Oak Charter Schools_Governance Documents_Presentation_11.9.2023.pdf
- Amended Articles of Incorporation_Filed 6.22.2020.pdf
- Third Amended Bylaws of Sage Oak Charter Schools_Revised 1.12.2023.pdf
- Sage Oak Charter Schools Board of Directors Manual_Revised 6.22.2023.pdf
- 9323 Public Participation at Board Meetings_Revised 1.12.2023.pdf
- Superintendent CEO Succession Planning Presentation_11.9.2023.pdf
W. Hall, Board President, led the meeting in the Pledge of Allegiance.