Sage Oak Charter Schools
Minutes
Regular Meeting of the Board of Directors
Date and Time
Thursday September 14, 2023 at 11:45 AM
Location
Sage Oak Charter Schools
1473 Ford Street, Suite #105
Redlands, CA 92373
Regus- Gateway Chula Vista
333 H Street, Suite 5000
Chula Vista, CA 91910
ID: 96038100679
Passcode: 592652
Passcode: 592652
MISSION STATEMENT
Educating students through a personalized and collaborative learning approach, empowering them to lead purposeful and productive lives.
THE ORDER OF BUSINESS MAY BE CHANGED WITHOUT NOTICE
Notice is hereby given that the order of consideration of matters on this agenda may be changed without prior notice.
REASONABLE LIMITATIONS MAY BE PLACED ON PUBLIC TESTIMONY
The Governing Board’s presiding officer reserves the right to impose reasonable time limits on public testimony to ensure that the agenda is completed.
REASONABLE ACCOMMODATION WILL BE PROVIDED FOR ANY INDIVIDUAL WITH A DISABILITY
Pursuant to the Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990, any individual with a disability who requires reasonable accommodation to attend or participate in this meeting of the Governing Board may request assistance by contacting Sage Oak Charter Schools.
Directors Present
P. Matz, S. Fraire, S. Houle, W. Hall
Directors Absent
M. Humphrey
Guests Present
Brad Bookser, E. Horta, K. Woodgrift
I. Opening Items
A.
Call the Meeting to Order
B.
Record Attendance
II. Pledge of Allegiance
A.
Led by Board President or designee
III. Approve/Adopt Agenda
A.
September 14, 2023 Regular Meeting of the Board of Directors
Roll Call | |
---|---|
W. Hall |
Aye
|
S. Houle |
Aye
|
P. Matz |
Aye
|
S. Fraire |
Aye
|
M. Humphrey |
Absent
|
IV. Approve Minutes
A.
June 15, 2023 Regular Meeting of the Board of Directors
Roll Call | |
---|---|
W. Hall |
Aye
|
S. Fraire |
Aye
|
M. Humphrey |
Absent
|
P. Matz |
Aye
|
S. Houle |
Aye
|
B.
June 22, 2023 Regular Meeting of the Board of Directors
Roll Call | |
---|---|
S. Houle |
Aye
|
W. Hall |
Aye
|
M. Humphrey |
Absent
|
P. Matz |
Aye
|
S. Fraire |
Aye
|
C.
August 17, 2023 Board of Directors Study Session
Roll Call | |
---|---|
W. Hall |
Aye
|
M. Humphrey |
Absent
|
S. Fraire |
Aye
|
P. Matz |
Aye
|
S. Houle |
Aye
|
V. Public Comment - Closed Session
A.
Closed Session
There was no public comment regarding Closed Session.
VI. Adjourn to Closed Session
A.
The Board will consider and may act on any of the Closed Session matters
Roll Call | |
---|---|
W. Hall |
Aye
|
M. Humphrey |
Absent
|
S. Fraire |
Aye
|
S. Houle |
Aye
|
P. Matz |
Aye
|
VII. Closed Session
A.
Closed Session Agenda
1. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
(Gov. Code Section 54956.9(d)(1))
a. YL v. The Collaborative Charter Services Organization, et al.
2. CONSIDERATION OF PREVIOUSLY EXPELLED STUDENT'S REQUEST TO ENROLL
VIII. Reconvene Regular Meeting
A.
Report Out Any Action Taken in Closed Session
The Regular Meeting of the Board of Directors reconvened at 12:25 pm.
W. Hall, Board President, reported there was no action taken in Closed Session.
IX. Public Comments/Recognition/Reports
A.
Public Comment
There was no request for public comment.
X. Correspondence/Proposals/Reports
A.
School Highlights, Presented by Krista Woodgrift, Superintendent of Schools and CEO
Krista Woodgrift presented the school highlights.
B.
Budget/Fiscal Update, Presented by Tim O'Brien, Director of Business Services
Tim O'Brien presented a budget/fiscal update.
C.
2022-2023 Student Achievement Data, Presented by Poppy Perfect, Operations and Accountability Coordinator
Poppy Perfect presented the 2022-2023 student achievement data.
XI. Consent Agenda
A.
Consent- Business Financial/Services
- Check Register - June 2023
- Check Register - July 2023
- Check Register - August 2023
- Ratification of Instructure Services Order Form
- Ratification of itopia, Inc. Service Order Form
- Ratification of Class Technologies, Inc. Order Form
- Ratification of ASPIREDU, Inc. Subscription Agreement
- Ratification of Tech & Mortar, LLC Agreement
- Ratification of 2023-2024 School Pathways LLC, Clever Bridge Annual Subscription Quotes
- Ratification of 2023-2024 School Pathways LLC, API Annual Subscription Quotes
- Ratification of 20223-2024 School Pathways LLC, Canvas Bridge Annual Subscription Quotes
- Ratification of 2023-2024 Parsec Academy LLC, Service Agreement
- Ratification of CliftonLarsonAllen LLP Statement of Work
- Ratification of Managed Methods Renewal Quote
- Ratification of CIMI Toyon Bay Agreement, by Guided Discoveries, Inc.
- Ratification of 2023-2024 Nonpublic, Nonsectarian School/Agency Services, Master Contract and Individual Service Agreement
- Ratification of 2023-2024 Special Education Contracted Vendors
B.
Consent- Personnel Services
- Approval of Certificated Personnel Report
- Approval of Classified Personnel Report
- Approval of Job Descriptions
- Approval of 2023-2024 Sage Oak Charter Schools Employee Handbook Revisions
C.
Consent- Policy Development
1. Approval of Changes to Existing Board Policies Revised/Reviewed/Rescinded
6000 Series- Instruction
SO-6115 Attendance, Support, and Involuntary Removal Policy
SO-6210 Graduation Policy
5000 Series- Student Services
SO-5065 Enrollment Policy (Previously Lottery Policy)
D.
Consent- Student Services
1. Approval of Sage Oak Charter Schools Parent and Student Handbook Revisions
2. Approval of Washington DC/Philadelphia Overnight Field Trip for 2023-2024 School Year, Grades 9-12
E.
Approve Consent Agenda
Items listed under the Consent Agenda are considered routine and will be approved/adopted by a single motion.
Roll Call | |
---|---|
M. Humphrey |
Absent
|
W. Hall |
Aye
|
S. Fraire |
Aye
|
P. Matz |
Aye
|
S. Houle |
Aye
|
XII. Board Governance
A.
(Action) Approval of Sage Oak Charter Schools Board of Director Reappointment and Term of Office
William Hall was reappointed for a 3-year term.
Roll Call | |
---|---|
P. Matz |
Aye
|
S. Houle |
Aye
|
M. Humphrey |
Absent
|
S. Fraire |
Aye
|
W. Hall |
Abstain
|
B.
(Action) Approval of Sage Oak Charter Schools Board of Director Reappointment and Term of Office
Roll Call | |
---|---|
M. Humphrey |
Absent
|
P. Matz |
Aye
|
W. Hall |
Aye
|
S. Houle |
Aye
|
C.
(Action) Approval of Sage Oak Charter Schools Board of Director Reappointment and Term of Office
Roll Call | |
---|---|
S. Houle |
Aye
|
S. Fraire |
Aye
|
M. Humphrey |
Absent
|
P. Matz |
Aye
|
D.
Administer Oath of Office
Superintendent Krista Woodgrift administered the Oath of Office to Board Members William Hall and Peter Matz.
E.
(Action) Approval of 2023-2024 Annual Board Evaluation
Roll Call | |
---|---|
S. Fraire |
Aye
|
W. Hall |
Aye
|
P. Matz |
Aye
|
M. Humphrey |
Absent
|
S. Houle |
Aye
|
XIII. Business/Financial Services
A.
(Action) Approval of 2023–2024 Consolidated Application and Reporting System (CARS) Spring Release
Roll Call | |
---|---|
P. Matz |
Aye
|
W. Hall |
Aye
|
S. Houle |
Aye
|
S. Fraire |
Aye
|
M. Humphrey |
Absent
|
B.
(Action) Approval of Unaudited Actuals Financial Report 2022-2023
Roll Call | |
---|---|
P. Matz |
Aye
|
S. Houle |
Aye
|
M. Humphrey |
Absent
|
S. Fraire |
Aye
|
W. Hall |
Aye
|
XIV. Operations and Accountability Services
A.
(Action) Approval of Sage Oak Charter Schools English Learner (EL) Master Plan 2023-2024
Roll Call | |
---|---|
W. Hall |
Aye
|
M. Humphrey |
Absent
|
P. Matz |
Aye
|
S. Fraire |
Aye
|
S. Houle |
Aye
|
XV. Personnel Services
A.
(Action) Approval of 2023-2026 Sage Oak Charter Schools Strategic Plan
Roll Call | |
---|---|
S. Fraire |
Aye
|
P. Matz |
Aye
|
M. Humphrey |
Absent
|
S. Houle |
Aye
|
W. Hall |
Aye
|
XVI. Calendar
A.
Future Meetings
The next Regular Meeting of the Board of Directors will be held on October 12, 2023.
XVII. Comments
A.
Board Comments
The Board acknowledged the excellent work done by Superintendent Woodgrift and her team at Sage Oak Charter Schools. They commended the organization's efficiency and teamwork, likening it to a well-oiled machine. Additionally, there was mention of the importance of parent involvement and diversity in education, with a commitment to keeping an eye on these aspects. The members expressed pride in their association with Sage Oak and gratitude to everyone involved.
B.
Superintendent Comments
Superintendent Woodgrift expressed her appreciation for the dedicated efforts of Operations and Accountabiity Coordinator, Poppy Perfect, acknowledging her invaluable behind-the-scenes work, and contributions to training materials and data collection. She also informed the Board that the November Study Session will include work on a comprehensive crisis communication plan. Ms. Woodgrift conveyed her appreciation for the Board's support and the enduring relationships fostered over time.
XVIII. Closing Items
A.
Adjourn Meeting
- Sage Oak Charter Schools Monthly Updates_August 2023.pdf
- Budget_Fiscal Update_9.14.2023.pdf
- 2022-2023 Student Achievement Data_Presentation_9.14.2023.pdf
- BUS Consent- Business_Financial Services_9.14.2023.pdf
- Check Register - June 2023_9.14.2023.pdf
- Check Register - July 2023_9.14.2023.pdf
- Check Register - August 2023_9.14.2023.pdf
- Instructure Services Order Form_9.14.2023.pdf
- itopia, Inc. Service Order Form_9.14.2023.pdf
- Class Technologies, Inc. Order Form_9.14.2023.pdf
- ASPIREDU, Inc. Subscription Agreement_9.14.2023.pdf
- Tech and Mortar, LLC Agreement_9.14.2023.pdf
- 2023-2024 School Pathways LLC, Clever Bridge Annual Subscription Quotes_9.14.2023.pdf
- 2023-2024 School Pathways LLC, API Annual Subscription Quotes_9.14.2023.pdf
- 2023-2024 School Pathways LLC, Canvas Bridge Annual Subscription Quotes_9.14.2023.pdf
- 2023-2024 Parsec Academy LLC, Service Agreement_9.14.2023.pdf
- CliftonLarsonAllen LLP Statement of Work_9.14.2023.pdf
- Managed Methods Renewal Quote_9.14.2023.pdf
- CIMI Toyon Bay Agreement, by Guided Discoveries, Inc_9.14.2023.pdf
- 2023-2024 Nonpublic, Nonsectarian School_Agency Services, Master Contract and Individual Service Agreement_9.14.2023.pdf
- 2023-2024 Special Education Contracted Vendors_9.14.2023.pdf
- BUS Consent- Personnel Services_9.14.2023.pdf
- Job Descriptions_9.14.2023.pdf
- 2023-2024 Sage Oak Charter Schools Employee Handbook Revisions_9.14.2023.pdf
- BUS Consent- Policy Development_9.14.2023.pdf
- BUS Consent- Student Services_9.14.2023.pdf
- Sage Oak Charter Schools Parent and Student Handbook Revisions_9.14.2023.pdf
- Washington DC_Philadelphia Overnight Field Trip for 2023-2024 School Year, Grades 9-12_9.14.2023.pdf
- Oath of Office_9.14.2023.pdf
- 2023-2024 Annual Board Evaluation_Final_9.14.2023.pdf
- CARS 2023-2024 Application and Certifications_Helendale (#1885)_9.14.2023.pdf
- CARS 2023-2024 Application and Certifications_Keppel (#1886)_9.14.2023.pdf
- CARS 2023-2024 Application and Certifications_Warner (#2051)_9.14.2023.pdf
- Unaudited Actuals Financial Report 2022-2023_Final_9.14.2023.pdf
- Unaudited Actuals 2022-2023_Presentation_9.14.2023.pdf
- Sage Oak Charter Schools English Learner (EL) Master Plan 2023-2024_9.14.2023.pdf
- 2023-2026 Sage Oak Charter Schools Strategic Plan_Final_9.14.2023.pdf
W. Hall, Board President, led the meeting in the Pledge of Allegiance.