Sage Oak Charter Schools
Minutes
Regular Meeting of the Board of Directors
Date and Time
Thursday June 15, 2023 at 1:30 PM
Location
Sage Oak Charter Schools
1473 Ford Street, Suite #105
Redlands, CA 92373
Regus- Gateway Chula Vista
333 H Street, Suite 5000
Chula Vista, CA 91910
ID: 93811155895
Passcode: 080536
Passcode: 080536
MISSION STATEMENT
Sage Oak, in collaboration with parents, teachers, students, and the school’s leadership team, cultivates lifelong learners by recognizing students’ and parents’ needs for educational options. Sage Oak balances flexibility with accountability and high academic excellence for families seeking a non-traditional, personalized educational experience. Sage Oak understands the need for partnership in order for students to attain their personal academic goals.
THE ORDER OF BUSINESS MAY BE CHANGED WITHOUT NOTICE
Notice is hereby given that the order of consideration of matters on this agenda may be changed without prior notice.
REASONABLE LIMITATIONS MAY BE PLACED ON PUBLIC TESTIMONY
The Governing Board’s presiding officer reserves the right to impose reasonable time limits on public testimony to ensure that the agenda is completed.
REASONABLE ACCOMMODATION WILL BE PROVIDED FOR ANY INDIVIDUAL WITH A DISABILITY
Pursuant to the Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990, any individual with a disability who requires reasonable accommodation to attend or participate in this meeting of the Governing Board may request assistance by contacting Sage Oak Charter Schools.
Directors Present
M. Humphrey, P. Matz, S. Fraire, S. Houle, W. Hall
Directors Absent
None
Guests Present
E. Horta, K. Woodgrift (remote), L. Hath (remote)
I. Opening Items
A.
Call the Meeting to Order
B.
Record Attendance
II. Pledge of Allegiance
A.
Led by Board President or designee.
III. Approve/Adopt Agenda
A.
June 15, 2023 Regular Meeting of the Board of Directors
| Roll Call | |
|---|---|
| S. Houle |
Aye
|
| M. Humphrey |
Aye
|
| P. Matz |
Absent
|
| S. Fraire |
Aye
|
| W. Hall |
Aye
|
IV. Approve Minutes
A.
May 11, 2023 Regular Meeting of the Board of Directors
| Roll Call | |
|---|---|
| M. Humphrey |
Aye
|
| W. Hall |
Aye
|
| S. Houle |
Aye
|
| P. Matz |
Absent
|
| S. Fraire |
Aye
|
V. Public Comment - Closed Session
A.
Closed Session
There was no public comment regarding Closed Session.
VI. Adjourn to Closed Session
A.
The Board will consider and may act on any of the Closed Session matters
| Roll Call | |
|---|---|
| S. Houle |
Aye
|
| W. Hall |
Aye
|
| P. Matz |
Absent
|
| M. Humphrey |
Aye
|
| S. Fraire |
Aye
|
VII. Closed Session
A.
Closed Session Agenda
P.Matz, Board Member, joined the meeting at 1:33 pm.
1. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
(Gov. Code Section 54956.9(d)(1))
a. TR v. The Collaborative Charter Services Organization, et al.
b. YL v. The Collaborative Charter Services Organization, et al.
2. CONSIDERATION OF PREVIOUSLY EXPELLED STUDENT'S REQUEST TO ENROLL
VIII. Reconvene Regular Meeting
A.
Report Out Any Action Taken in Closed Session
The Regular Meeting of the Board of Directors reconvened at 1:46 pm.
W. Hall, Board President, reported there was no action taken in Closed Session.
IX. Public Comments/Recognition/Reports
A.
Public Comment
There was no request for public comment.
X. Correspondence/Proposals/Reports
A.
2022-2023 School Year in Review - Presented by Krista Woodgrift, Superintendent of Schools and CEO
Krista Woodgrift shared a video for the 2022-2023 school year in review.
B.
Sage Oak Charter Schools Leadership Honorees, Presented by Krista Woodgrift, Superintendent of Schools and CEO
Krista Woodgrift and Director of Human Resources Candice Coffey presented the Sage Oak Charter Schools Leadership Honorees to the Board.
C.
Student Showcase - Presented by Chelsey Anema, Personalized Learning Academy Principal
Chelsey Anema, Kathleen Neff, PLA+ teacher, and Jennifer Rodrigo, PLA teacher, presented the student showcase.
D.
CliftonLarsonAllen LLP (CLA) Governance Entrance Letter - Presented by Tim O'Brien, Director of Business Services
Tim O'Brien presented the Governance Entrance letter from CliftonLarsonAllen (CLA) to the Board.
XI. Consent
A.
Consent- Business/Financial Services
1. Check Register- May 2023
2. Ratification of Property and Casualty Insurance Policy Renewals
3. Ratification of Savvas Learning Company LLC, Summer Impact Price Quote Summary
4. Ratification of The Richard B. Eshleman Separate Property Trust Lease
5. Ratification of Instructure Mastery Connect Services Order Form
6. Ratification of AVID Center Product and Services Quote/Order
7. Approval of Community Provider (CP) and Education Material Resource Provider (EMRP) Agreement Revisions
B.
Consent- Education/Student Services
1. Approval of Sacramento One-Day Field Trip for 2023-2024 School Year, Grades 8th-12th
2. Approval of Pali Institute Outdoor Science Camp Overnight Field Trip for 2023-2024 School Year, Grades 4th-12th
3. Approval of Sage Oak Charter Schools Parent and Student Handbook Revisions
C.
Consent- Personnel Services
1. Approval of Certificated Personnel Report
2. Approval of Classified Personnel Report
3. Approval of Job Descriptions
4. Approval of 2023-2024 Sage Oak Charter Schools Employee Handbook Revisions
D.
Consent- Policy Development
1. Approval of Changes to Existing Board Policies Revised/Reviewed/Rescinded
1000 Series - Community Relations: Revised
1020-SO Field Trip Policy
5000 Series - Student Services: Revised
5120-SO Transitional Kindergarten/Kindergarten Enrollment Policy
6000 Series - Instruction: Revised
6005-SO Parent and Family Engagement Policy
6010-SO Independent Study Policy
6020-SO Education for Homeless Children and Youth Policy
6025-SO Section 504 Policy
6030-SO Education for Foster and Mobile Youth Policy
6040-SO Local Assessment Policy
6075-SO Special Education Certificate of Completion Policy
6115-SO Attendance, Support, and Involuntary Disenrollment Policy
6120-SO Meeting Policy
6125-SO Report Card Policy
6150-SO Intervention Policy
6000 Series - Instruction: Reviewed (No changes but annual review required.)
6015-SO Comprehensive Sexual Health Education Policy
6035-SO Mathematics Placement Policy
6095-SO Repeated Courses Policy
6140-SO Satisfactory Educational Progress Policy
1000 Series - Community Relations: Rescinded
1030-SO Safe Operation of Schools (Infectious Disease)
Consent Items listed under A through D are considered routine and will be approved/adopted by a single motion.
XII. Business/Financial Services
A.
Approval of Educational Technology Joint Powers Authority Agreement
B.
Approval of Charter Petition Revisions in Section Element 10: Suspension/Expulsion/Involuntary Disenrollment
XIII. Personnel Services
A.
Approval of Declarations of Need (DON) for the 2023-2024 School Year
B.
Approval of Shared Personnel Agreements for July 1, 2023 through June 30, 2024
C.
Approval of Revisions to Sage Oak Charter Schools Arbitration Agreement
XIV. Public Hearing
A.
Local Control and Accountability Plan (LCAP) 2023-2024, First Reading, and the Local Indicators for the California School Dashboard
A Public Hearing was conducted regarding the Local Control and Accountability Plan (LCAP) for the 2023-2024 school year.
Jamee Block, Director of Education Services, and Rachel Hatch, Senior Administrator of Operations & Accountability, presented the LCAP for 2023-2024 and the Local Indicators for the California School Dashboard.
a. 2023-2024 LCAP Plan Summary - Helendale (#1885)
b. 2023-2024 LCAP Plan Summary - Keppel (#1886)
c. 2023-2024 LCAP Plan Summary - Warner (#2051)
Hearing Open: 2:40 pm Hearing Closed: 2:57 pm
B.
Proposed Budget 2023-2024, First Reading
A Public Hearing was conducted regarding the Proposed Budget for the 2023-2024 school year.
Tim O'Brien, Director of Business Services, presented the proposed 2023-2024 July Budget.
a. 2023-2024 July Budget - Sage Oak Charter Schools
b. 2023-2024 LCFF Budget Overview for Parents - Helendale (#1885)
c. 2023-2024 LCFF Budget Overview for Parents - Keppel (#1886)
d. 2023-2024 LCFF Budget Overview for Parents - Warner (#2051)
e. Education Protection Account (EPA) - Helendale (#1885)
f. Education Protection Account (EPA) - Keppel (#1886)
g. Education Protection Account (EPA) - Warner (#2051)
Hearing Open: 2:57 pm Hearing Closed: 3:09 pm
XV. Calendar
A.
Future Meetings
The next scheduled Regular Board Meeting will be held on June 22, 2023.
XVI. Comments
A.
Board Comments
The Board acknowledged and gave a shout-out to the Harrelson family showcased during the meeting, expressing appreciation for their participation. Congratulations were extended to Superintendent Woodgrift and the entire leadership team for a great school year, highlighted by achievements such as improved test scores, high parent satisfaction, and staff satisfaction. The Board noted the positive progress of Sage Oak Charter Schools in various categories, including finances, testing, and the Local Control and Accountability Plan, and thanked the staff, students, and parents for their contributions and support throughout the school year.
B.
Superintendent Comments
Superintendent Woodgrift shared that it had been an incredible year and extended her gratitude to everyone on the Sage Oak team, noting that working with such a dedicated group is a privilege. The teachers and students brought the "Future World Changers" theme to life. Ms. Woodgrift thanked the two board evaluators, acknowledging their investment of time and positive impact through encouragement, support, and thought-provoking questions that helped her grow as superintendent.
W. Hall, Board President, led the meeting in the Pledge of Allegiance.