Sage Oak Charter Schools
Minutes
Regular Meeting of the Board of Directors
Date and Time
Thursday May 11, 2023 at 12:50 PM
Location
Sage Oak Charter Schools
1473 Ford Street, Suite #105
Redlands, CA 92373
Regus- Gateway Chula Vista
333 H Street, Suite 5000
Chula Vista, CA 91910
ID: 95362006950
Passcode: 764993
Passcode: 764993
MISSION STATEMENT
Sage Oak, in collaboration with parents, teachers, students, and the school’s leadership team, cultivates lifelong learners by recognizing students’ and parents’ needs for educational options. Sage Oak balances flexibility with accountability and high academic excellence for families seeking a non-traditional, personalized educational experience. Sage Oak understands the need for partnership in order for students to attain their personal academic goals.
THE ORDER OF BUSINESS MAY BE CHANGED WITHOUT NOTICE
Notice is hereby given that the order of consideration of matters on this agenda may be changed without prior notice.
REASONABLE LIMITATIONS MAY BE PLACED ON PUBLIC TESTIMONY
The Governing Board’s presiding officer reserves the right to impose reasonable time limits on public testimony to ensure that the agenda is completed.
REASONABLE ACCOMMODATION WILL BE PROVIDED FOR ANY INDIVIDUAL WITH A DISABILITY
Pursuant to the Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990, any individual with a disability who requires reasonable accommodation to attend or participate in this meeting of the Governing Board may request assistance by contacting Sage Oak Charter Schools.
Directors Present
M. Humphrey, P. Matz, S. Fraire, S. Houle, W. Hall
Directors Absent
None
Guests Present
E. Horta, K. Woodgrift, L. Hath (remote)
I. Opening Items
A.
Call the Meeting to Order
B.
Record Attendance
II. Pledge of Allegiance
A.
Led by Board President or designee.
III. Approve/Adopt Agenda
A.
May 11, 2023 Regular Meeting of the Board of Directors
IV. Approve Minutes
A.
March 9, 2023 Regular Meeting of the Board of Directors
B.
April 6, 2023 Special Meeting of the Board of Directors
C.
April 6, 2023 Board of Directors Study Session
V. Public Comment - Closed Session
A.
Closed Session
There was no public comment regarding Closed Session.
VI. Adjourn to Closed Session
A.
The Board will consider and may act on any of the Closed Session matters
VII. Closed Session
A.
Closed Session Agenda
1. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
(Gov. Code Section 54956.9(d)(1))
a. TR v. The Collaborative Charter Services Organization, et al.
b. YL v. The Collaborative Charter Services Organization, et al.
2. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
(Gov. Code section 54956.9)
a. Office of Administrative Hearings Case No. 2023010751
3. PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Pursuant to Gov. Code 54957
a. Annual Performance Evaluation, Superintendent of Schools/CEO
VIII. Reconvene Regular Meeting
A.
Report Out Any Action Taken in Closed Session
No further action was taken in Closed Session.
| Roll Call | |
|---|---|
| S. Houle |
Aye
|
| S. Fraire |
Aye
|
| W. Hall |
Aye
|
| P. Matz |
Aye
|
| M. Humphrey |
Aye
|
IX. Public Comments/Recognition/Reports
A.
Public Comment
There was no request for public comment.
X. Correspondence/Proposals/Reports
A.
School Highlights - Presented by Krista Woodgrift, Superintendent of Schools and CEO
Krista Woodgrift presented the school highlights.
B.
Year in Review, Teacher Highlight and Student Showcase - Presented by Student Services Department
Chelsey Anema, Lana Beshara, and Traci King presented the year in review, teacher highlight, and student showcase.
XI. Consent
A.
Consent- Business/Financial Services
1. Check Register- March 2023
2. Check Register- April 2023
3. Ratification of 2023-2024 Parsec Go+ Service Agreement (Renewal)
4. Ratification of 2023-2024 Online Purchasing System (OPS) Services Agreement (Renewal)
5. Ratification of 2023-2024 BoardOnTrack Membership Agreement (Renewal)
6. Ratification of Adventures Associates Contract
7. Ratification of Sage Intacct, Inc. Services Agreement (Renewal)
B.
Consent- Education/Student Services
1. Approval of Catalina Island Marine Institute Overnight Field Trip for the 2023-2024 School Year, Grades 9th-12th
C.
Consent- Personnel Services
1. Approval of Certificated Personnel Report
2. Approval of Classified Personnel Report
3. Approval of Job Descriptions
4. Ratification of Cigna Healthcare Financial Proposal
5. Ratification of CODESP Joint Powers Agreement
6. Approval of 2023-2024 Certificated Employee Work Year Calendars
7. Approval of 2023-2024 Classified Employee Work Year Calendars
D.
Consent Items A through C
XII. Business/Financial Services
A.
Approval of Sage Oak Charter Schools Federal Tax Form 990 Return (Draft) and California Tax Form 199 Return (Draft) - Year Ended June 30, 2022, as prepared by CliftonLarsonAllen (CLA).
B.
Approval of Edwards, Stevens & Tucker LLP Legal Services Agreement
W. Hall, Board President, left the meeting at 2:26 pm.
M. Humphrey, Board Vice President, presided as chair over the remainder of the meeting.
| Roll Call | |
|---|---|
| S. Fraire |
Aye
|
| M. Humphrey |
Aye
|
| W. Hall |
Absent
|
| S. Houle |
Aye
|
| P. Matz |
Aye
|
C.
Approval of Industrial/Commercial Single Tenant Lease - Net with The Richard B. Eshleman Separate Property Trust
| Roll Call | |
|---|---|
| W. Hall |
Absent
|
| S. Fraire |
Aye
|
| P. Matz |
Aye
|
| M. Humphrey |
Aye
|
| S. Houle |
Aye
|
XIII. Education Services
A.
Approval of Parent Advisory Committee for Sage Oak Charter Schools
| Roll Call | |
|---|---|
| S. Houle |
Aye
|
| M. Humphrey |
Aye
|
| P. Matz |
Aye
|
| W. Hall |
Absent
|
| S. Fraire |
Aye
|
XIV. Personnel Services
A.
Approval of Revisions to the Superintendent of Schools/CEO Job Description
| Roll Call | |
|---|---|
| S. Fraire |
Aye
|
| W. Hall |
Absent
|
| P. Matz |
Aye
|
| M. Humphrey |
Aye
|
| S. Houle |
Aye
|
B.
Approval of Revisions to the Superintendent of Schools/CEO Contract Language
| Roll Call | |
|---|---|
| P. Matz |
Aye
|
| S. Fraire |
Aye
|
| W. Hall |
Absent
|
| M. Humphrey |
Aye
|
| S. Houle |
Aye
|
XV. Calendar
A.
Future Meetings
The next scheduled Regular Board Meeting will be held on June 15, 2023.
XVI. Comments
A.
Board Comments
The Board commended the quality and value of the presentations Sage Oak brings forth to each meeting. The insights of parents and students are enriching. The preparation and engagement demonstrated by the Sage Oak team showcase the dedication and commitment of such an exceptional organization.
B.
Superintendent Comments
Superintendent Woodgrift invited the members of the Board to attend the upcoming graduation ceremony scheduled for June 6, 2023. Ms. Woodgrift acknowledged and commended the exceptional contributions of Ms. LeAnn Snee. Her behind-the-scenes efforts have been invaluable to the organization, and her exemplary integrity inspires us all. She organized a Support Staff summit that was a success. Ms. Woodgrift expressed her appreciation to the principals for being the heart and soul of the Sage Oak organization.
XVII. Closing Items
A.
Adjourn Meeting
| Roll Call | |
|---|---|
| S. Houle |
Aye
|
| W. Hall |
Absent
|
| P. Matz |
Aye
|
| M. Humphrey |
Aye
|
| S. Fraire |
Aye
|
W. Hall, Board President, led the meeting in the Pledge of Allegiance.