Sage Oak Charter Schools
Minutes
Regular Meeting of the Board of Directors
Date and Time
Thursday January 12, 2023 at 11:30 AM
Location
MISSION STATEMENT
Sage Oak, in collaboration with parents, teachers, students, and the school’s leadership team, cultivates lifelong learners by recognizing students’ and parents’ needs for educational options. Sage Oak balances flexibility with accountability and high academic excellence for families seeking a non-traditional, personalized educational experience. Sage Oak understands the need for partnership in order for students to attain their personal academic goals.
THE ORDER OF BUSINESS MAY BE CHANGED WITHOUT NOTICE
Notice is hereby given that the order of consideration of matters on this agenda may be changed without prior notice.
REASONABLE LIMITATIONS MAY BE PLACED ON PUBLIC TESTIMONY
The Governing Board’s presiding officer reserves the right to impose reasonable time limits on public testimony to ensure that the agenda is completed.
REASONABLE ACCOMMODATION WILL BE PROVIDED FOR ANY INDIVIDUAL WITH A DISABILITY
Pursuant to the Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990, any individual with a disability who requires reasonable accommodation to attend or participate in this meeting of the Governing Board may request assistance by contacting Sage Oak Charter Schools.
Directors Present
S. Fraire (remote), S. Houle (remote), W. Hall (remote)
Directors Absent
M. Humphrey, P. Matz
Guests Present
E. Horta (remote), K. Madden (remote), K. Woodgrift (remote), L. Hath (remote), L. Snee (remote)
I. Opening Items
A.
Call the Meeting to Order
B.
Record Attendance
II. Pledge of Allegiance
A.
Led by Board President or designee.
III. Board Governance
A.
Approval of Resolution No. 2023-01-12 Recognizing a State of Emergency and Re-Authorizing Teleconferenced Meetings Pursuant to AB 361
| Roll Call | |
|---|---|
| M. Humphrey |
Absent
|
| S. Fraire |
Aye
|
| W. Hall |
Aye
|
| S. Houle |
Aye
|
| P. Matz |
Absent
|
IV. Approve/Adopt Agenda
A.
January 12, 2023 Regular Meeting of the Board of Directors
| Roll Call | |
|---|---|
| S. Houle |
Aye
|
| S. Fraire |
Aye
|
| M. Humphrey |
Absent
|
| W. Hall |
Aye
|
| P. Matz |
Absent
|
V. Approve Minutes
A.
December 8, 2022 Regular Meeting of the Board of Directors
| Roll Call | |
|---|---|
| W. Hall |
Aye
|
| M. Humphrey |
Absent
|
| P. Matz |
Absent
|
| S. Houle |
Aye
|
| S. Fraire |
Aye
|
VI. Organizational Structure- Annual Meeting of the Board
A.
Approval of the Third Amended Bylaws of Sage Oak Charter Schools
| Roll Call | |
|---|---|
| S. Houle |
Aye
|
| P. Matz |
Absent
|
| S. Fraire |
Aye
|
| M. Humphrey |
Absent
|
| W. Hall |
Aye
|
B.
Approval of Sage Oak Charter Schools Board of Directors Manual
| Roll Call | |
|---|---|
| M. Humphrey |
Absent
|
| S. Fraire |
Aye
|
| P. Matz |
Absent
|
| W. Hall |
Aye
|
| S. Houle |
Aye
|
C.
Election of the Sage Oak Charter Schools Board of Directors
- William Hall will continue to serve as the Board President.
- William Hall nominated Michael Humphrey to serve as the Board's Vice President, with Susan Houle seconding the motion.
- William Hall nominated Steve Fraire to serve as the Board clerk, with Susan Houle seconding the motion.
| Roll Call | |
|---|---|
| W. Hall |
Aye
|
| S. Houle |
Aye
|
| S. Fraire |
Aye
|
| P. Matz |
Absent
|
| M. Humphrey |
Absent
|
D.
Election of the Sage Oak Charter Schools Corporate Officers
Superintendent Woodgrift expressed her gratitude to Lori Halth for her invaluable support and service to the Board and as a key contributor to the work of Sage Oak. Lori has effectively managed the Board agendas and minutes precisely, coordinating many moving parts. She has also mentored other executive assistants, consistently displaying patience and kindness and being a valuable resource to all.
Superintendent Woodgrift, on behalf of Sage Oak, wished Lori well on her next chapter of retirement at the end of this school year.
| Roll Call | |
|---|---|
| M. Humphrey |
Absent
|
| S. Houle |
Aye
|
| S. Fraire |
Aye
|
| P. Matz |
Absent
|
| W. Hall |
Aye
|
VII. Correspondence/Proposals/Reports
A.
School Highlights - Presented by Krista Woodgrift, Superintendent of Schools and CEO
Krista Woodgrift presented the School Highlights.
B.
Multi-Tiered System of Supports (MTSS) Update - Presented by Theresa Tedesco, Assistant Director of Student Services/MTSS
Theresa Tedesco presented the Multi-Tiered System of Supports (MTSS) update.
C.
Student Showcase - Presented by Chelsey Anema, Personalized Learning TK-8 Academy Principal
Chelsey Anema and Ann Marie Furgeson, Reading Specialist, presented the student showcase.
D.
Special Education Update - Presented by Kelly Prins, Director of Special Education
Kelly Prins presented the Special Education update.
VIII. Consent
A.
Consent- Business Financial/Services
1. Check Register- December 2022
2. Approval of Contract for Legal and Consultant Services with McDougal Boehmer Foley Lyon Mitchell & Erickson
3. Approval of Letter of Agreement with Pepper and Olive Interiors
B.
Consent- Education/Student Services
1. Ratification of Services with Dr. Robin Morris
2. Approval of Services with the LaunchPad Therapy for Kids
C.
Consent- Personnel Services
1. Approval of Certificated Personnel Report
2. Approval of Classified Personnel Report
3. Approval of Job Descriptions
4. Approval of 2023 IRS Mileage Reimbursement Rate
5. Ratification of UKG, Inc. Service Agreement
6. Ratification of Loma Linda University Contract
D.
Consent- Policy Development
1. Approval of Existing Board Policies Revised/Reapproved/Rescinded
9000 Series: Revised (Policy)
9323-SO Public Participation at Board Meetings
Reapproved:
Conflict of Interest (COI) Code
9000 Series: Rescinded (Absorbed into the Board of Directors Manual)
9000-SO Role of the Board
9005-SO Governance Standards
9010-SO Public Statements
9011-SO Disclosure of Confidential-Privileged Information
9012-SO Board Member Electronic Communications
9200-SO Limits of Board Member Authority
9224-SO Oath or Affirmation
9224E-SO Oath or Affirmation Exhibit
9230-SO Orientation
9240-SO Board Training
9250-SO Remuneration, Reimbursement
9310-SO Board Policies
9322-SO Agenda Meeting Materials
9324-SO Minutes and Recordings
9400-SO Board Self-Evaluation
9000 Series: Rescinded (Currently Exist in the Board Bylaws)
9100-SO Organization
9110-SO Terms of Office
9121-SO President
9122-SO Secretary
9123-SO Clerk
9222-SO Resignation
9223-SO Filling Vacancies
9260-SO Legal Protection
9270-SO Conflict of Interest
9270E-SO Conflict of Interest Exhibit
9320-SO Meetings & Notices
9321-SO Closed Sessions Purposes and Agendas
9321.1-SO Closed Sessions Actions and Reports
9323.1-SO Actions by the Board
E.
Consent Items A through D
Items listed under consent are considered routine and will be approved/adopted by a single motion.
| Roll Call | |
|---|---|
| S. Houle |
Aye
|
| W. Hall |
Aye
|
| S. Fraire |
Aye
|
| P. Matz |
Absent
|
| M. Humphrey |
Absent
|
IX. Business/Financial Services
A.
Approval of Thrive Strategic Planning Proposal
| Roll Call | |
|---|---|
| P. Matz |
Absent
|
| M. Humphrey |
Absent
|
| W. Hall |
Aye
|
| S. Houle |
Aye
|
| S. Fraire |
Aye
|
X. Education/Student Services
A.
Approval of 2021-22 School Accountability Report Card (SARC)
| Roll Call | |
|---|---|
| P. Matz |
Absent
|
| W. Hall |
Aye
|
| M. Humphrey |
Absent
|
| S. Houle |
Aye
|
| S. Fraire |
Aye
|
XI. Personnel Services
A.
Approval of Robert Half Management Resources Contract
| Roll Call | |
|---|---|
| S. Fraire |
Aye
|
| S. Houle |
Aye
|
| W. Hall |
Aye
|
| P. Matz |
Absent
|
| M. Humphrey |
Absent
|
XII. Comments
A.
Board Comments
The Board of Directors expressed their heartfelt appreciation for the multi-tiered system of supports success. It is clear to see this initiative's positive impact on the students who participate. The staff's dedication to offering hope and guidance to the students of Sage Oak is inspiring. The positive feedback and testimonials from the parents shared today represent the exceptional job Krista and her team are doing. The meeting was truly uplifting, and it is evident in everything presented that there is a substantial unity of purpose among the Sage Oak team.
B.
Superintendent Comments
Superintendent Woodgrift congratulated Emily Horta on her new role as secretary to the corporation. Ms. Woodgrift also wanted to take a moment to highlight the hard work and dedication of two individuals, Theresa Tedesco and Kelly Prins. Theresa has stepped up in her role as assistant director of MTSS. She is exceeding expectations with her leadership in supporting our students and her willingness to do whatever it takes to ensure their success. The entire team is grateful to have Kelly Prins as Sage Oak's Director of Special Education. Her experience, knowledge, wisdom, and professional attitude toward putting the best interest of the school and the students first make her an impact player. Ms. Woodgrift also thanked the Special Education team and their commitment to our students. In addition, Ms. Woodgrift expressed her appreciation to the Board members and their continued service. We are thankful for their leadership and encouragement, keeping us on track and on target to meet the needs of our students.
XIII. Closing Items
A.
Adjourn Meeting
| Roll Call | |
|---|---|
| M. Humphrey |
Absent
|
| S. Fraire |
Aye
|
| S. Houle |
Aye
|
| P. Matz |
Absent
|
| W. Hall |
Aye
|
W. Hall, Board President, led the meeting in the Pledge of Allegiance.