Sage Oak Charter Schools
Minutes
Regular Meeting of the Board of Directors
Date and Time
Thursday November 10, 2022 at 11:30 AM
Location
The meeting will be held virtually.
ID: 95540477798
Passcode: 375435
Passcode: 375435
MISSION STATEMENT
Sage Oak, in collaboration with parents, teachers, students, and the school’s leadership team, cultivates lifelong learners by recognizing students’ and parents’ needs for educational options. Sage Oak balances flexibility with accountability and high academic excellence for families seeking a non-traditional, personalized educational experience. Sage Oak understands the need for partnership in order for students to attain their personal academic goals.
THE ORDER OF BUSINESS MAY BE CHANGED WITHOUT NOTICE
Notice is hereby given that the order of consideration of matters on this agenda may be changed without prior notice.
REASONABLE LIMITATIONS MAY BE PLACED ON PUBLIC TESTIMONY
The Governing Board’s presiding officer reserves the right to impose reasonable time limits on public testimony to ensure that the agenda is completed.
REASONABLE ACCOMMODATION WILL BE PROVIDED FOR ANY INDIVIDUAL WITH A DISABILITY
Pursuant to the Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990, any individual with a disability who requires reasonable accommodation to attend or participate in this meeting of the Governing Board may request assistance by contacting Sage Oak Charter Schools.
Directors Present
M. Humphrey (remote), P. Matz (remote), S. Fraire (remote), S. Houle (remote), W. Hall (remote)
Directors Absent
None
Directors who arrived after the meeting opened
P. Matz
Guests Present
E. Horta (remote), K. Madden (remote), K. Woodgrift (remote), L. Hath (remote), L. Snee (remote)
I. Opening Items
A.
Call the Meeting to Order
B.
Record Attendance
II. Approve/Adopt Agenda
A.
November 10, 2022 Regular Meeting of the Board of Directors
| Roll Call | |
|---|---|
| M. Humphrey |
Aye
|
| P. Matz |
Absent
|
| S. Fraire |
Aye
|
| S. Houle |
Aye
|
| W. Hall |
Aye
|
III. Approve Minutes
A.
October 13, 2022 Regular Meeting of the Board of Directors
IV. Board Governance
A.
Approval of Resolution No. 2022-11-10 Recognizing a State of Emergency and Re-Authorizing Teleconferenced Meetings Pursuant to AB 361
V. Pledge of Allegiance
A.
Led by Board President or designee.
W. Hall, Board President, led the meeting in the Pledge of Allegiance.
VI. Public Comments/Regconition/Reports
A.
Recognition and Reports
There was no public comment regarding recognition and reports.
VII. Correspondence/Proposals/Reports
A.
School Highlights - Presented by Krista Woodgrift, Superintendent of Schools and CEO
The school highlights were presented by Krista Woodgrift.
B.
CliftonLarsonAllen LLP (CLA) Governance Entrance Letter - Presented by Tim O'Brien, Director of Business Services
The Governance Entrance Letter was presented by Tim O'Brien.
VIII. Consent
A.
Consent- Business Financial/Services
1. Check Register- October 2022
2. Ratification of Swank Motion Pictures, Inc. K-12 Streaming Agreement
B.
Consent- Personnel Services
1. Approval of Certificated Personnel Report
2. Approval of Classified Personnel Report
3. Approval of Job Descriptions
C.
Consent- Policy Development
1. Approval of existing board policies revised, reinstated, reviewed, and/or eliminated by staff for the 2022-23 school year.
Board Policy: Revised
The following current policy has been revised to provide clarity and alignment with changes in law or procedures.
6000 Series- Instruction
SO-6115 Attendance, Support, and Involuntary Removal Policy
D.
Consent Items A through C
IX. Business Financial/Services
A.
Approval of Chase Ink Business Premier Credit Card
X. Personnel Services
A.
Approval of 2022-25 Memorandum Of Understanding (MOU) - Center for Teacher Innovation (CTI) Induction Program
B.
Approval of Ultimate Kronos Group (UKG), a New Human Resources Information System (HRIS), Three-Year Contract
C.
Approval of UKG Pro Client-Side Implementation Services Agreement with HRMS Solutions, Inc.
XI. Calendar
A.
The next scheduled Regular Board of Directors Meeting, held virtually, will be on December 8, 2022.
Future agenda items will include the school budget's First Interim Report, a financial audit, and the Board's Annual Organizational meeting.
XII. Comments
A.
Board Comments
The Board of Directors expressed their appreciation for the leadership team's effectiveness and continued improvements to everything Sage Oak is doing. The thoroughness by which processes are deliberated and implemented is very evident. A forward-thinking approach, permeated by the staff directly contributes to the positivity and impactfulness Sage Oak exudes.
B.
Superintendent Comments
Looking ahead to the December Board meeting, Superintendent Woodgrift shared that the agenda will address several topics, such as the financial audit, the first interim budget report, and the annual organizational meeting. Ms. Woodgrift informed the Board of Directors of the possibility of in-person meetings returning once the California State of Emergency ends in March 2023. She plans to do additional research and attend a governance workshop at the Charter Schools Development Center Conference next week to gather further clarification regarding this new development. Superintendent Woodgrift thanked Candice Coffey and the Human Resources team for taking on a massive new systems project. Candice's leadership exemplifies the growth mindset that brings tremendous value to the organization. Ms. Woodgrift was happy to announce that Larry King and the Human Resources team will present at the Charter Schools Development Center Conference next week for the first time on behalf of Sage Oak. Superintendent Woodgrift appreciates the confidence the Board of Directors has in the leadership team and believes that effectiveness starts with the support of the Board. She wished everyone a Happy Thanksgiving holiday!
P. Matz arrived late due to technical difficulties.