Regular Meeting of the Board of Directors Agenda

March 14, 2024, 10:45 AM-12:30 PM

Agenda

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Sage Oak Charter Schools

Regular Meeting of the Board of Directors

Published on March 8, 2024 at 5:14 PM PST

Date and Time

Thursday March 14, 2024 at 10:45 AM PDT

Location

Sage Oak Charter Schools

1473 Ford Street, Suite #105

Redlands, CA 92373

Regus- Gateway Chula Vista

333 H Street, Suite 5000

Chula Vista, CA 91910

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MISSION STATEMENT

Educating students through a personalized and collaborative learning approach, empowering them to lead purposeful and productive lives.

THE ORDER OF BUSINESS MAY BE CHANGED WITHOUT NOTICE

Notice is hereby given that the order of consideration of matters on this agenda may be changed without prior notice.

REASONABLE LIMITATIONS MAY BE PLACED ON PUBLIC TESTIMONY

The Governing Board’s presiding officer reserves the right to impose reasonable time limits on public testimony to ensure that the agenda is completed.

REASONABLE ACCOMMODATION WILL BE PROVIDED FOR ANY INDIVIDUAL WITH A DISABILITY

Pursuant to the Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990, any individual with a disability who requires reasonable accommodation to attend or participate in this meeting of the Governing Board may request assistance by contacting Sage Oak Charter Schools.

Agenda

Section Number	Topic Number	Details	Purpose	Presenter	Time
I.	Opening Items				10:45 AM
	A.	Call the Meeting to Order		Board President	1 m
	B.	Record Attendance		Board President	1 m
		Roll Call: William Hall, President Michael Humphrey, Vice President Steve Fraire, Clerk Susan Houle, Member Peter Matz, Member
II.	Pledge of Allegiance				10:47 AM
	A.	Led by Board President or designee		Board President	1 m
III.	Approve/Adopt Agenda				10:48 AM
	A.	March 14, 2024 Regular Meeting of the Board of Directors	Vote	Board President	1 m
		It is recommended the Board of Directors adopt the agenda as presented. Roll Call Vote: William Hall Michael Humphrey Steve Fraire Susan Houle Peter Matz Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent __
IV.	Approve Minutes				10:49 AM
	A.	February 8, 2024 Regular Meeting of the Board of Directors	Approve Minutes	Board President	1 m
		It is recommended the Board approve the minutes from the February 8, 2024, Regular Meeting of the Board of Directors as presented. Roll Call Vote: William Hall Michael Humphrey Steve Fraire Susan Houle Peter Matz Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____

	B.	February 12, 2024 Special Meeting of the Board of Directors	Approve Minutes	Board President	1 m
		It is recommended the Board approve the minutes from the February 12, 2024, Special Meeting of the Board of Directors as presented. Roll Call Vote: William Hall Michael Humphrey Steve Fraire Susan Houle Peter Matz Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____

V.	Public Comment - Closed Session
	The public has a right to comment on any items of the Closed Session agenda. Members of the public will be permitted to comment on any other item within the Board’s jurisdiction under the section Public Comments/Recognition/Reports.
VI.	Adjourn to Closed Session				10:51 AM
	A.	The Board Will Consider and May Act on Any of the Closed Session Matters	Vote	Board President	1 m
		Roll Call Vote: William Hall Michael Humphrey Steve Fraire Susan Houle Peter Matz Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____
VII.	Closed Session				10:52 AM
	A.	Closed Session Agenda		Board President	10 m
		1. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Gov. Code Section 54956.9(d)(1)) a. YL v. The Collaborative Charter Services Organization, et al.
VIII.	Reconvene Regular Meeting				11:02 AM
	A.	Report Out Any Action Taken in Closed Session		Board President	1 m
IX.	Public Comments/Recognition/Reports
	Please submit a Request to Speak to the Board of Directors using the chat feature on the right-hand side of the Zoom platform. Please state the agenda item number that you wish to address prior to the agenda item being called by the Board President. Not more than three (3) minutes are to be allotted to any one (1) speaker, and no more than twenty (20) minutes on the same subject. This portion of the agenda is for comments, recognitions, and reports to the Board and is not intended to be a question-and-answer period. If you have questions for the Board, please provide the Board President with a written statement, and an administrator will provide answers at a later date.
X.	Correspondence/Proposals/Reports				11:03 AM
	A.	School Highlights - Presented by Krista Woodgrift, Superintendent of Schools and CEO		Krista Woodgrift	12 m
	B.	Student Showcase - Presented by Traci King, High School Principal		Traci King	12 m
		Student Name: Maryam Mahboob
XI.	Consent Agenda				11:27 AM
	Items listed under Consent are considered routine and will be approved/adopted by a single motion. There will be no separate discussion of these items; however, any item may be removed from the Consent Agenda upon the request of any member of the Board, discussed, and acted upon separately. The items below form our Consent Agenda. The last item in this section is a single vote to approve them en masse.
	A.	Consent - Business/Financial Services			1 m
		Check Register - February 2024 Ratification of 2023-2024 Special Education Contracted Vendors Ratification of Parsec Education, Inc. Service Order (Renewal) Ratification of Document Tracking Services Licensing Agreement Ratification of Encore Quote Ratification of Sage Intacct, Inc. Renewal Order Ratification of CDW Education Estimate Ratification of Clever Order Form Ratification of Revised Fiscal Year 2020-2021 Annual Audit Report Ratification of Revised Fiscal Year 2021-2022 Annual Audit Report
	B.	Consent - Operations and Accountability Services			1 m
		Approval of 2024-2025 Master Agreement for Independent Study and Acknowledgement of Responsibilities
	C.	Consent - Personnel Services			1 m
		Approval of Certificated Personnel Report Approval of Classified Personnel Report Approval of Job Descriptions
	D.	Consent- Policy Development			1 m
		Approval of Changes to Existing Board Policies Revised/Reviewed/Rescinded 3000 Series- Business/Non-Instructional: Revised 3010 Sage Oak Fiscal Control Policy 3020-SO Purchasing Card Policy 3100-SO Community Provider Code of Conduct 3115-SO General Terms & Conditions of the Purchase Order 3120-SO Name & Logo Use Policy 3130-SO Document Retention Policy 4000 Series- Personnel Services: Revised 4000-SO Personnel Concepts and Roles 4015-SO Equal Employment Opportunity 4020-SO Background Check Policy 4060-SO Prohibiting Unlawful Harassment, Discrimination, and Retaliation 4125-SO Victims of Crime Policy 4130-SO Remote Work Policy 4135-SO Teachers and EAs Mileage Reimbursement Policy 4175-SO Salary Advancement Policy 5000 Series - Student Services: Revised 5065-SO Enrollment Policy 4000 Series- Personnel Services: Reviewed (No changes but annual review required.) 4010-SO At-Will Policy 4025-SO TB Risk Assessment and Examination Policy 4030-SO Immigration Compliance Policy 4035-SO Mandated Reporter - Child Abuse Policy 4040-SO Corporal Punishment Policy 4050-SO Whistleblower Policy 4065-SO Meal Period and Rest Break Policy 4140-SO Mileage Reimbursement Policy 4145-SO Professional Development Reimbursement Policy & 4145E-SO Exhibit 4160-SO Children of Teachers Policy 4000 Series - Personnel Services: Rescinded 4075-SO Drug, Alcohol, and Tobacco-Free Workplace Policy 4080-SO Personnel Acceptable Use of Technology Policy 4085-SO Payroll Withholdings Policy 4105-SO Paid Sick Leave Policy 4165-SO Employee Driving Policy
	E.	Consent- Student Services			1 m
		Approval of Catalina Island Marine Institute Overnight Field Trip, Grades 9-12, for the 2024-2025 School Year Approval of Pali Institute Outdoor Science Camp Overnight Field Trip, Grades 4-12, for the 2024-2025 School Year
	F.	Approve Consent Agenda	Vote	Board President	1 m
		Items listed under the Consent Agenda are considered routine and will be approved/adopted by a single motion. Roll Call Vote: William Hall Michael Humphrey Steve Fraire Susan Houle Peter Matz Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____
XII.	Business/Financial Services				11:33 AM
	A.	(Action) Approval of 2023-2024 Sage Oak Charter Schools Second Interim Budget (SIB) Report	Vote	Tim O'Brien	13 m
		It is recommended the Board approve the Second Interim Budget (SIB) Report for the 2023-2024 fiscal year, as presented for Sage Oak Charter Schools, Helendale (#1885), Keppel (#1886), and Warner (#2051). Roll Call Vote: William Hall Michael Humphrey Steve Fraire Susan Houle Peter Matz Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____
	B.	Approval of 2024-2025 Strategic Budget, Staffing Plan, and Salary Schedules for Sage Oak Charter Schools	Vote	Tim O'Brien	10 m
		It is recommended the Board approve the 2024-2025 Strategic Budget, Staffing Plan, and Salary Schedules as presented for Sage Oak Charter Schools, Helendale (#1885), Keppel (#1886), and Warner (#2051). Roll Call Vote: William Hall Michael Humphrey Steve Fraire Susan Houle Peter Matz Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____
	C.	(Action) Approval of Annual Audit Engagement Services between CliftonLarsonAllen LLP and Sage Oak Charter Schools	Vote	Tim O'Brien	1 m
		It is recommended the Board approve the Annual Audit Engagement Services between CliftonLarsonAllen LLP and Sage Oak Charter Schools, Helendale (#1885), Keppel (#1886), and Warner (#2051), for the year ending June 30, 2024. Fiscal Impact: $41,320 Sage Oak Charter Schools - Helendale (#1885) $33,056 Sage Oak Charter Schools - Keppel (#1886) $4,752 Sage Oak Charter Schools - Warner (#2051) $3,512 Roll Call Vote: William Hall Michael Humphrey Steve Fraire Susan Houle Peter Matz Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____
	D.	(Action) Approval to Close Sage Oak Charter Schools Chase Debit Card Account	Vote	Tim O'Brien	2 m
		It is recommended the Board approve the closing of Chase Account No. 297289172 and the associated debit card for Sage Oak Charter Schools, Helendale (#1885), Keppel (#1886), and Warner (#2051). Roll Call Vote: William Hall Michael Humphrey Steve Fraire Susan Houle Peter Matz Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____
	E.	(Action) Approval of Chase Bank Authorization	Vote	Tim O'Brien	2 m
		It is recommended the Board issue a letter to Chase Bank to maintain the creation of new accounts and changes to signature authority for Sage Oak Charter Schools, Helendale (#1885), Keppel (#1886), and Warner (#2051). Roll Call Vote: William Hall Michael Humphrey Steve Fraire Susan Houle Peter Matz Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____
XIII.	Policy Development				12:01 PM
	A.	(Action) Approval of New 3015-SO Investment Policy	Vote	Tim O'Brien	5 m
		It is recommended the Board approve the 3015-SO Investment Policy as presented for Sage Oak Charter Schools, Helendale (#1885), Keppel (#1886), and Warner (#2051). Fiscal Impact: N/A Roll Call Vote: William Hall Michael Humphrey Steve Fraire Susan Houle Peter Matz Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____
XIV.	Calendar
	The next scheduled meeting will be a Board of Directors Study Session held on April 11, 2024.
XV.	Comments				12:06 PM
	A.	Board Comments			3 m
	B.	Superintendent Comments			3 m
XVI.	Closing Items				12:12 PM
	A.	Adjourn Meeting	Vote	Board President	1 m
		Roll Call Vote: William Hall Michael Humphrey Steve Fraire Susan Houle Peter Matz Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____

FOR MORE INFORMATION

For more information concerning this agenda, contact

Sage Oak Charter Schools.