Regular Meeting of the Board of Directors Agenda

December 14, 2023, 10:45 AM-12:16 PM

Agenda

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Sage Oak Charter Schools

Regular Meeting of the Board of Directors

Published on December 8, 2023 at 1:46 PM PST

Date and Time

Thursday December 14, 2023 at 10:45 AM PST

Location

Sage Oak Charter Schools

1473 Ford Street, Suite #105

Redlands, CA 92373

Regus- Gateway Chula Vista

333 H Street, Suite 5000

Chula Vista, CA 91910

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MISSION STATEMENT

Educating students through a personalized and collaborative learning approach, empowering them to lead purposeful and productive lives.

THE ORDER OF BUSINESS MAY BE CHANGED WITHOUT NOTICE

Notice is hereby given that the order of consideration of matters on this agenda may be changed without prior notice.

REASONABLE LIMITATIONS MAY BE PLACED ON PUBLIC TESTIMONY

The Governing Board’s presiding officer reserves the right to impose reasonable time limits on public testimony to ensure that the agenda is completed.

REASONABLE ACCOMMODATION WILL BE PROVIDED FOR ANY INDIVIDUAL WITH A DISABILITY

Pursuant to the Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990, any individual with a disability who requires reasonable accommodation to attend or participate in this meeting of the Governing Board may request assistance by contacting Sage Oak Charter Schools.

Agenda

			Purpose	Presenter	Time
I.	Opening Items				10:45 AM
	A.	Call the Meeting to Order		Board President	1 m
	B.	Record Attendance		Board President	1 m
		Roll Call: William Hall, President Michael Humphrey, Vice President Steve Fraire, Clerk Susan Houle, Member Peter Matz, Member
II.	Pledge of Allegiance				10:47 AM
	A.	Led by Board President or designee		Board President	1 m
III.	Approve/Adopt Agenda				10:48 AM
	A.	December 14, 2023 Regular Meeting of the Board of Directors	Vote	Board President	1 m
		It is recommended the Board of Directors adopt the agenda as presented. Roll Call Vote: William Hall Michael Humphrey Steve Fraire Susan Houle Peter Matz Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent __
IV.	Approve Minutes				10:49 AM
	A.	October 12, 2023 Regular Meeting of the Board of Directors	Approve Minutes	Board President	1 m
		It is recommended the Board approve the minutes from the regular meeting as presented. Roll Call Vote: William Hall Michael Humphrey Steve Fraire Susan Houle Peter Matz Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____

	B.	November 9, 2023 Board of Directors Study Session	Approve Minutes	Board President	1 m
		It is recommended the Board approve the minutes from the study session as presented. Roll Call Vote: William Hall Michael Humphrey Steve Fraire Susan Houle Peter Matz Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____

V.	Public Comment - Closed Session
	The public has a right to comment on any items of the Closed Session agenda. Members of the public will be permitted to comment on any other item within the Board’s jurisdiction under the section Public Comments/Recognition/Reports.
VI.	Adjourn to Closed Session				10:51 AM
	A.	The Board Will Consider and May Act on Any of the Closed Session Matters	Vote	Board President	1 m
		Roll Call Vote: William Hall Michael Humphrey Steve Fraire Susan Houle Peter Matz Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____
VII.	Closed Session				10:52 AM
	A.	Closed Session Agenda		Board President	25 m
		1. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Gov. Code Section 54956.9(d)(1)) a. YL v. The Collaborative Charter Services Organization, et al. 2. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Gov. Code section 54956.9) a. Office of Administrative Hearings Case No. 2023090584
VIII.	Reconvene Regular Meeting				11:17 AM
	A.	Report Out Any Action Taken in Closed Session		Board President	1 m
IX.	Public Comments/Recognition/Reports
	Please submit a Request to Speak to the Board of Directors using the chat feature on the right-hand side of the Zoom platform. Please state the agenda item number that you wish to address prior to the agenda item being called by the Board President. Not more than three (3) minutes are to be allotted to any one (1) speaker, and no more than twenty (20) minutes on the same subject. This portion of the agenda is for comments, recognitions, and reports to the Board and is not intended to be a question-and-answer period. If you have questions for the Board, please provide the Board President with a written statement, and an administrator will provide answers at a later date.
X.	Correspondence/Proposals/Reports				11:18 AM
	A.	School Highlights - Presented by Krista Woodgrift, Superintendent of Schools and CEO		Krista Woodgrift	12 m
XI.	Consent Agenda				11:30 AM
	Items listed under Consent are considered routine and will be approved/adopted by a single motion. There will be no separate discussion of these items; however, any item may be removed from the Consent Agenda upon the request of any member of the Board, discussed, and acted upon separately. The items below form our Consent Agenda. The last item in this section is a single vote to approve them en masse.
	A.	Consent - Business Financial/Services			1 m
		Check Register - October 2023 Check Register - November 2023 Ratification of Grammarly Customer Business Agreement and Order Form Ratification of School Nursing Solutions Master Agreement Ratification of 2023-2024 Special Education Contracted Vendors Ratification of Salesforce, Inc. Order Forms Ratification of Microsoft Volume Licensing Program Agreement Ratification of Amazon Business Growth Rebate Program Agreement Ratification of Enome, Inc. Order Form (Goalbook Toolkit Membership and Services) Ratification of Courtyard by Marriott Murrieta Letter of Agreement Ratification of JW Marriott Anaheim Resort Group Sales Agreement (March 2024 Staff Event) Ratification of JW Marriott Anaheim Resort Group Sales Agreement (August 2024 Staff Event) Ratification of Parsec Reel LLC Service Agreement Ratification of Red Herring Agreement Ratification of School Pathways LLC Quote Ratification of Mari+Gold Statement of Work (Redesign) Ratification of Mari+Gold Statement of Work (Retainer) Ratification of Learning Ally, Inc. Renewal Proposal Ratification of RC Steward Corp Proposal Ratification of Chaffey College Chino Community Center Facility Rental Contract Ratification of DocuSign, Inc. Order Form
	B.	Consent - Personnel Services			1 m
		1. Approval of Certificated Personnel Report 2. Approval of Classified Personnel Report 3. Approval of Job Descriptions 4. Approval of 2023-2024 Sage Oak Charter Schools Employee Handbook Revisions
	C.	Consent- Policy Development			1 m
		1. Approval of Changes to Existing Board Policies Revised/Reviewed 5000 Series- Student Services: Revised 5020-SO Suicide Prevention Policy 5035-SO Student Freedom of Speech and Expression Policy 5045-SO Acceptable Use Policy 5050-SO Academic Integrity Policy 5060-SO Grade Acceleration Policy 5065-SO Enrollment Policy 5075-SO Transcripts from Non-Accredited Schools Policy 5085-SO Communicable, Contagious, or Infectious Disease Prevention Policy 5095-SO Grade Retention Policy Sage Oak Charter Schools Conflict of Interest (COI) Code: Revised 5000 Series- Student Services: Reviewed (No changes but annual review required.) 5010-SO Educational Records and Student Information Policy 5030-SO Immunization Policy 5055-SO Self-Administration of Medication Policy 5105-SO Direct Instruction and Supplemental/Administrative Support Policy 5110-SO Cell Phones, Smartphones, Pagers & Other Electronic Signaling Devices Policy
	D.	Approve Consent Agenda	Vote	Board President	1 m
		Items listed under the Consent Agenda are considered routine and will be approved/adopted by a single motion. Roll Call Vote: William Hall Michael Humphrey Steve Fraire Susan Houle Peter Matz Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____
XII.	Business Financial/Services				11:34 AM
	A.	(Action) Approval of 2023-2024 Sage Oak Charter Schools First Interim Budget (FIB) Report	Vote	Tim O'Brien	18 m
		It is recommended the Board approve the First Interim Budget (FIB) Report as presented for Sage Oak Charter Schools, Helendale (#1885), Keppel (#1886), and Warner (#2051), for the fiscal year 2023-2024. Roll Call Vote: William Hall Michael Humphrey Steve Fraire Susan Houle Peter Matz Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____
	B.	(Action) Approval of Annual Independent Auditors' Report for Sage Oak Charter Schools, Year Ended June 30, 2023 (Draft)- Presented by CliftonLarsonAllen (CLA)	Vote	Tim O'Brien	8 m
		It is recommended the Board approve the Annual Independent Auditors' Report - Year Ended June 30, 2023 (Draft), for Sage Oak Charter Schools, Helendale (#1885), Keppel (#1886), and Warner (#2051). Fiscal Impact: None Roll Call Vote: William Hall Michael Humphrey Steve Fraire Susan Houle Peter Matz Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____
XIII.	Personnel Services				12:00 PM
	A.	(Action) Approval of 2023-2024 Salary Schedule Revisions	Vote	Candice Coffey	5 m
		It is recommended the Board approve the revisions to the 2023-2024 Salary Schedule for Sage Oak Charter Schools, Helendale (#1885), Keppel (#1886), and Warner (#2051). Fiscal Impact: $14,256.53 Sage Oak Charter Schools - Helendale (#1885) $11,405 Sage Oak Charter Schools - Keppel (#1886) $1,639 Sage Oak Charter Schools - Warner (#2051) $1,212 Roll Call Vote: William Hall Michael Humphrey Steve Fraire Susan Houle Peter Matz Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____
XIV.	Organizational Structure - Annual Meeting of the Board				12:05 PM
	A.	(Action) Election of the Sage Oak Charter Schools Board President	Vote	Board President	1 m
		In accordance with the Third Amended Bylaws of Sage Oak Charter Schools, Article VII, Section 7.02, Election of Board Officers, it is recommended the Board of Directors conduct the election for the following Board officer position: Board President: _____________ Roll Call Vote: William Hall Michael Humphrey Steve Fraire Susan Houle Peter Matz Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____
	B.	(Action) Election of the Sage Oak Charter Schools Board Vice President	Vote	Board President	1 m
		In accordance with the Third Amended Bylaws of Sage Oak Charter Schools, Article VII, Section 7.02, Election of Board Officers, it is recommended the Board of Directors conduct the election for the following Board officer position: Board Vice President: ___________ Roll Call Vote: William Hall Michael Humphrey Steve Fraire Susan Houle Peter Matz Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____
	C.	(Action) Election of the Sage Oak Charter Schools Board Clerk	Vote	Board President	1 m
		In accordance with the Third Amended Bylaws of Sage Oak Charter Schools, Article VII, Section 7.02, Election of Board Officers, it is recommended the Board of Directors conduct the election for the following Board officer position: Board Clerk: _________ Roll Call Vote: William Hall Michael Humphrey Steve Fraire Susan Houle Peter Matz Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____
	D.	(Action) Full Board Action In Lieu of Audit Committee, Fiscal Year 2023-2024	Vote	Krista Woodgrift	2 m
		An annual independent financial audit of the books and records of Sage Oak Charter Schools will be conducted as required by Education Code Sections 47605(c)(5)(I) and 47605(m). It is recommended the Sage Oak Charter Schools Governing Board oversee the selection of an independent auditor and the completion of an annual audit of the school's financial affairs as a full Board. Roll Call Vote: William Hall Michael Humphrey Steve Fraire Susan Houle Peter Matz Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____
	E.	(Action) Approval of Sage Oak Charter Schools Board of Directors Manual Revisions	Vote	Krista Woodgrift	1 m
		It is recommended the Board approve the revisions to the Board of Directors Manual for Sage Oak Charter Schools, Helendale (#1885), Keppel (#1886), and Warner (#2051) as presented. Fiscal Impact: N/A Roll Call Vote: William Hall Michael Humphrey Steve Fraire Susan Houle Peter Matz Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____
XV.	Calendar
	The next scheduled meeting will be a Regular Board of Directors Meeting held on January 11, 2024.
XVI.	Comments				12:11 PM
	A.	Board Comments			3 m
	B.	Superintendent Comments			2 m
XVII.	Closing Items				12:16 PM
	A.	Adjourn Meeting	Vote	Board President	1 m
		Roll Call Vote: William Hall Michael Humphrey Steve Fraire Susan Houle Peter Matz Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____

FOR MORE INFORMATION

For more information concerning this agenda, contact

Sage Oak Charter Schools.