Sage Oak Charter Schools
Regular Meeting of the Board of Directors
Date and Time
Location
Sage Oak Charter Schools
1473 Ford Street, Suite #105
Redlands, CA 92373
Regus- Gateway Chula Vista
333 H Street, Suite 5000
Chula Vista, CA 91910
ID: 91796891882
Passcode: 464513
Passcode: 464513
MISSION STATEMENT
Educating students through a personalized and collaborative learning approach, empowering them to lead purposeful and productive lives.
THE ORDER OF BUSINESS MAY BE CHANGED WITHOUT NOTICE
Notice is hereby given that the order of consideration of matters on this agenda may be changed without prior notice.
REASONABLE LIMITATIONS MAY BE PLACED ON PUBLIC TESTIMONY
The Governing Board’s presiding officer reserves the right to impose reasonable time limits on public testimony to ensure that the agenda is completed.
REASONABLE ACCOMMODATION WILL BE PROVIDED FOR ANY INDIVIDUAL WITH A DISABILITY
Pursuant to the Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990, any individual with a disability who requires reasonable accommodation to attend or participate in this meeting of the Governing Board may request assistance by contacting Sage Oak Charter Schools.
Agenda
| Purpose | Presenter | Time | |||
|---|---|---|---|---|---|
| I. | Opening Items | 10:45 AM | |||
| A. | Call the Meeting to Order | Board President | 1 m | ||
| B. | Record Attendance | Board President | 1 m | ||
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Roll Call: William Hall, President Michael Humphrey, Vice President Steve Fraire, Clerk Susan Houle, Member Peter Matz, Member |
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| II. | Pledge of Allegiance | 10:47 AM | |||
| A. | Led by Board President or designee | Board President | 1 m | ||
| III. | Approve/Adopt Agenda | 10:48 AM | |||
| A. | December 14, 2023 Regular Meeting of the Board of Directors | Vote | Board President | 1 m | |
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It is recommended the Board of Directors adopt the agenda as presented.
Roll Call Vote: William Hall Michael Humphrey Steve Fraire Susan Houle Peter Matz Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent __ |
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| IV. | Approve Minutes | 10:49 AM | |||
| A. | October 12, 2023 Regular Meeting of the Board of Directors | Approve Minutes | Board President | 1 m | |
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It is recommended the Board approve the minutes from the regular meeting as presented.
Roll Call Vote: William Hall Michael Humphrey Steve Fraire Susan Houle Peter Matz Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____ |
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| B. | November 9, 2023 Board of Directors Study Session | Approve Minutes | Board President | 1 m | |
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It is recommended the Board approve the minutes from the study session as presented.
Roll Call Vote: William Hall Michael Humphrey Steve Fraire Susan Houle Peter Matz Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____ |
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| V. | Public Comment - Closed Session | ||||
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The public has a right to comment on any items of the Closed Session agenda. Members of the public will be permitted to comment on any other item within the Board’s jurisdiction under the section Public Comments/Recognition/Reports. |
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| VI. | Adjourn to Closed Session | 10:51 AM | |||
| A. | The Board Will Consider and May Act on Any of the Closed Session Matters | Vote | Board President | 1 m | |
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Roll Call Vote: William Hall Michael Humphrey Steve Fraire Susan Houle Peter Matz Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____ |
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| VII. | Closed Session | 10:52 AM | |||
| A. | Closed Session Agenda | Board President | 25 m | ||
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1. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Gov. Code Section 54956.9(d)(1)) a. YL v. The Collaborative Charter Services Organization, et al.
2. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Gov. Code section 54956.9) a. Office of Administrative Hearings Case No. 2023090584 |
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| VIII. | Reconvene Regular Meeting | 11:17 AM | |||
| A. | Report Out Any Action Taken in Closed Session | Board President | 1 m | ||
| IX. | Public Comments/Recognition/Reports | ||||
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Please submit a Request to Speak to the Board of Directors using the chat feature on the right-hand side of the Zoom platform. Please state the agenda item number that you wish to address prior to the agenda item being called by the Board President. Not more than three (3) minutes are to be allotted to any one (1) speaker, and no more than twenty (20) minutes on the same subject. This portion of the agenda is for comments, recognitions, and reports to the Board and is not intended to be a question-and-answer period. If you have questions for the Board, please provide the Board President with a written statement, and an administrator will provide answers at a later date. |
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| X. | Correspondence/Proposals/Reports | 11:18 AM | |||
| A. | School Highlights - Presented by Krista Woodgrift, Superintendent of Schools and CEO | Krista Woodgrift | 12 m | ||
| XI. | Consent Agenda | 11:30 AM | |||
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Items listed under Consent are considered routine and will be approved/adopted by a single motion. There will be no separate discussion of these items; however, any item may be removed from the Consent Agenda upon the request of any member of the Board, discussed, and acted upon separately.
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| A. | Consent - Business Financial/Services | 1 m | |||
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| B. | Consent - Personnel Services | 1 m | |||
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1. Approval of Certificated Personnel Report 2. Approval of Classified Personnel Report 3. Approval of Job Descriptions 4. Approval of 2023-2024 Sage Oak Charter Schools Employee Handbook Revisions |
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| C. | Consent- Policy Development | 1 m | |||
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1. Approval of Changes to Existing Board Policies Revised/Reviewed
5000 Series- Student Services: Revised 5020-SO Suicide Prevention Policy 5035-SO Student Freedom of Speech and Expression Policy 5045-SO Acceptable Use Policy 5050-SO Academic Integrity Policy 5060-SO Grade Acceleration Policy 5065-SO Enrollment Policy 5075-SO Transcripts from Non-Accredited Schools Policy 5085-SO Communicable, Contagious, or Infectious Disease Prevention Policy 5095-SO Grade Retention Policy
Sage Oak Charter Schools Conflict of Interest (COI) Code: Revised
5000 Series- Student Services: Reviewed (No changes but annual review required.) 5010-SO Educational Records and Student Information Policy 5030-SO Immunization Policy 5055-SO Self-Administration of Medication Policy 5105-SO Direct Instruction and Supplemental/Administrative Support Policy 5110-SO Cell Phones, Smartphones, Pagers & Other Electronic Signaling Devices Policy
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| D. | Approve Consent Agenda | Vote | Board President | 1 m | |
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Items listed under the Consent Agenda are considered routine and will be approved/adopted by a single motion.
Roll Call Vote: William Hall Michael Humphrey Steve Fraire Susan Houle Peter Matz Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____ |
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| XII. | Business Financial/Services | 11:34 AM | |||
| A. | (Action) Approval of 2023-2024 Sage Oak Charter Schools First Interim Budget (FIB) Report | Vote | Tim O'Brien | 18 m | |
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It is recommended the Board approve the First Interim Budget (FIB) Report as presented for Sage Oak Charter Schools, Helendale (#1885), Keppel (#1886), and Warner (#2051), for the fiscal year 2023-2024.
Roll Call Vote: William Hall Michael Humphrey Steve Fraire Susan Houle Peter Matz Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____ |
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| B. | (Action) Approval of Annual Independent Auditors' Report for Sage Oak Charter Schools, Year Ended June 30, 2023 (Draft)- Presented by CliftonLarsonAllen (CLA) | Vote | Tim O'Brien | 8 m | |
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It is recommended the Board approve the Annual Independent Auditors' Report - Year Ended June 30, 2023 (Draft), for Sage Oak Charter Schools, Helendale (#1885), Keppel (#1886), and Warner (#2051).
Fiscal Impact: None
Roll Call Vote: William Hall Michael Humphrey Steve Fraire Susan Houle Peter Matz Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____ |
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| XIII. | Personnel Services | 12:00 PM | |||
| A. | (Action) Approval of 2023-2024 Salary Schedule Revisions | Vote | Candice Coffey | 5 m | |
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It is recommended the Board approve the revisions to the 2023-2024 Salary Schedule for Sage Oak Charter Schools, Helendale (#1885), Keppel (#1886), and Warner (#2051).
Fiscal Impact: $14,256.53 Sage Oak Charter Schools - Helendale (#1885) $11,405 Sage Oak Charter Schools - Keppel (#1886) $1,639 Sage Oak Charter Schools - Warner (#2051) $1,212
Roll Call Vote: William Hall Michael Humphrey Steve Fraire Susan Houle Peter Matz Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____ |
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| XIV. | Organizational Structure - Annual Meeting of the Board | 12:05 PM | |||
| A. | (Action) Election of the Sage Oak Charter Schools Board President | Vote | Board President | 1 m | |
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In accordance with the Third Amended Bylaws of Sage Oak Charter Schools, Article VII, Section 7.02, Election of Board Officers, it is recommended the Board of Directors conduct the election for the following Board officer position: Board President: _____________
Roll Call Vote: William Hall Michael Humphrey Steve Fraire Susan Houle Peter Matz Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____ |
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| B. | (Action) Election of the Sage Oak Charter Schools Board Vice President | Vote | Board President | 1 m | |
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In accordance with the Third Amended Bylaws of Sage Oak Charter Schools, Article VII, Section 7.02, Election of Board Officers, it is recommended the Board of Directors conduct the election for the following Board officer position: Board Vice President: ___________
Roll Call Vote: William Hall Michael Humphrey Steve Fraire Susan Houle Peter Matz Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____ |
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| C. | (Action) Election of the Sage Oak Charter Schools Board Clerk | Vote | Board President | 1 m | |
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In accordance with the Third Amended Bylaws of Sage Oak Charter Schools, Article VII, Section 7.02, Election of Board Officers, it is recommended the Board of Directors conduct the election for the following Board officer position:
Board Clerk: _________
Roll Call Vote: William Hall Michael Humphrey Steve Fraire Susan Houle Peter Matz Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____ |
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| D. | (Action) Full Board Action In Lieu of Audit Committee, Fiscal Year 2023-2024 | Vote | Krista Woodgrift | 2 m | |
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An annual independent financial audit of the books and records of Sage Oak Charter Schools will be conducted as required by Education Code Sections 47605(c)(5)(I) and 47605(m).
It is recommended the Sage Oak Charter Schools Governing Board oversee the selection of an independent auditor and the completion of an annual audit of the school's financial affairs as a full Board.
William Hall Michael Humphrey Steve Fraire Susan Houle Peter Matz Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____ |
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| E. | (Action) Approval of Sage Oak Charter Schools Board of Directors Manual Revisions | Vote | Krista Woodgrift | 1 m | |
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It is recommended the Board approve the revisions to the Board of Directors Manual for Sage Oak Charter Schools, Helendale (#1885), Keppel (#1886), and Warner (#2051) as presented.
Fiscal Impact: N/A
Roll Call Vote: William Hall Michael Humphrey Steve Fraire Susan Houle Peter Matz Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____ |
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| XV. | Calendar | ||||
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The next scheduled meeting will be a Regular Board of Directors Meeting held on January 11, 2024. |
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| XVI. | Comments | 12:11 PM | |||
| A. | Board Comments | 3 m | |||
| B. | Superintendent Comments | 2 m | |||
| XVII. | Closing Items | 12:16 PM | |||
| A. | Adjourn Meeting | Vote | Board President | 1 m | |
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Roll Call Vote: William Hall Michael Humphrey Steve Fraire Susan Houle Peter Matz Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____ |
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