Sage Oak Charter Schools
Regular Meeting of the Board of Directors
Date and Time
Location
Sage Oak Charter Schools
1473 Ford Street, Suite #105
Redlands, CA 92373
Regus- Gateway Chula Vista
333 H Street, Suite 5000
Chula Vista, CA 91910
ID: 96038100679
Passcode: 592652
Passcode: 592652
MISSION STATEMENT
Educating students through a personalized and collaborative learning approach, empowering them to lead
purposeful and productive lives.
THE ORDER OF BUSINESS MAY BE CHANGED WITHOUT NOTICE
Notice is hereby given that the order of consideration of matters on this agenda may be changed without prior notice.
REASONABLE LIMITATIONS MAY BE PLACED ON PUBLIC TESTIMONY
The Governing Board’s presiding officer reserves the right to impose reasonable time limits on public testimony to ensure that the agenda is completed.
REASONABLE ACCOMMODATION WILL BE PROVIDED FOR ANY INDIVIDUAL WITH A DISABILITY
Pursuant to the Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990, any individual with a disability who requires reasonable accommodation to attend or participate in this meeting of the Governing Board may request assistance by contacting Sage Oak Charter Schools.
Agenda
| Purpose | Presenter | Time | |||
|---|---|---|---|---|---|
| I. | Opening Items | 11:45 AM | |||
| A. | Call the Meeting to Order | Board President | 1 m | ||
| B. | Record Attendance | Board President | 1 m | ||
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Roll Call: William Hall, President Michael Humphrey, Vice President Steve Fraire, Clerk Susan Houle, Member Peter Matz, Member |
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| II. | Pledge of Allegiance | 11:47 AM | |||
| A. | Led by Board President or designee | Board President | 1 m | ||
| III. | Approve/Adopt Agenda | 11:48 AM | |||
| A. | September 14, 2023 Regular Meeting of the Board of Directors | Board President | 1 m | ||
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It is recommended the Board of Directors adopt the agenda as presented.
Roll Call Vote: William Hall Michael Humphrey Steve Fraire Susan Houle Peter Matz Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent __ |
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| IV. | Approve Minutes | 11:49 AM | |||
| A. | June 15, 2023 Regular Meeting of the Board of Directors | Approve Minutes | Board President | 1 m | |
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It is recommended the Board approve the minutes from the regular meeting as presented.
Roll Call Vote: William Hall Michael Humphrey Steve Fraire Susan Houle Peter Matz Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____ |
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| B. | June 22, 2023 Regular Meeting of the Board of Directors | Approve Minutes | Board President | 1 m | |
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It is recommended the Board approve the minutes from the regular meeting as presented.
Roll Call Vote: William Hall Michael Humphrey Steve Fraire Susan Houle Peter Matz Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____ |
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| C. | August 17, 2023 Board of Directors Study Session | Approve Minutes | Board President | 1 m | |
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It is recommended the Board approve the minutes from the study session as presented.
Roll Call Vote: William Hall Michael Humphrey Steve Fraire Susan Houle Peter Matz Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____ |
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| V. | Public Comment - Closed Session | ||||
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The public has a right to comment on any items of the Closed Session agenda. Members of the public will be permitted to comment on any other item within the Board’s jurisdiction under section Public Comments/Recognition/Reports. |
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| VI. | Adjourn to Closed Session | 11:52 AM | |||
| A. | The Board will consider and may act on any of the Closed Session matters | Board President | 1 m | ||
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Roll Call Vote: William Hall Michael Humphrey Steve Fraire Susan Houle Peter Matz Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____ |
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| VII. | Closed Session | 11:53 AM | |||
| A. | Closed Session Agenda | Board President | 13 m | ||
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1. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Gov. Code Section 54956.9(d)(1)) a. YL v. The Collaborative Charter Services Organization, et al.
2. CONSIDERATION OF PREVIOUSLY EXPELLED STUDENT'S REQUEST TO ENROLL |
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| VIII. | Reconvene Regular Meeting | 12:06 PM | |||
| A. | Report Out Any Action Taken in Closed Session | Board President | 1 m | ||
| IX. | Public Comments/Recognition/Reports | ||||
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Please submit a Request to Speak to the Board of Directors using the chat feature on the right hand side of the Zoom platform. Please state the agenda item number that you wish to address prior to the agenda item being called by the Board President. Not more than three (3) minutes are to be allotted to any one (1) speaker, and no more than twenty (20) minutes on the same subject. This portion of the agenda is for comments, recognitions, and reports to the Board and is not intended to be a question and answer period. If you have questions for the Board, please provide the Board President with a written statement, and an administrator will provide answers at a later date. |
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| X. | Correspondence/Proposals/Reports | 12:07 PM | |||
| A. | School Highlights, Presented by Krista Woodgrift, Superintendent of Schools and CEO | Krista Woodgrift | 5 m | ||
| B. | Budget/Fiscal Update, Presented by Tim O'Brien, Director of Business Services | Tim O'Brien | 2 m | ||
| C. | 2022-2023 Student Achievement Data, Presented by Poppy Perfect, Operations and Accountability Coordinator | Poppy Perfect | 5 m | ||
| XI. | Consent Agenda | 12:19 PM | |||
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Items listed under Consent are considered routine and will be approved/adopted by a single motion. There will be no separate discussion of these items; however, any item may be removed from the Consent Agenda upon the request of any member of the Board and discussed and acted upon separately.
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| A. | Consent- Business Financial/Services | 1 m | |||
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| B. | Consent- Personnel Services | 1 m | |||
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| C. | Consent- Policy Development | 1 m | |||
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1. Approval of Changes to Existing Board Policies Revised/Reviewed/Rescinded
6000 Series- Instruction SO-6115 Attendance, Support, and Involuntary Removal Policy SO-6210 Graduation Policy
5000 Series- Student Services SO-5065 Enrollment Policy (Previously Lottery Policy) |
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| D. | Consent- Student Services | 1 m | |||
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1. Approval of Sage Oak Charter Schools Parent and Student Handbook Revisions 2. Approval of Washington DC/Philadelphia Overnight Field Trip for 2023-2024 School Year, Grades 9-12 |
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| E. | Approve Consent Agenda | Vote | Board President | 1 m | |
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Items listed under the Consent Agenda are considered routine and will be approved/adopted by a single motion.
Roll Call Vote: William Hall Michael Humphrey Steve Fraire Susan Houle Peter Matz Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____ |
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| XII. | Board Governance | 12:24 PM | |||
| A. | (Action) Approval of Sage Oak Charter Schools Board of Director Reappointment and Term of Office | Vote | Krista Woodgrift | 1 m | |
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It is recommended the Board approve the reappointment of William Hall and his relative term for Sage Oak Charter Schools, Helendale (#1885), Keppel (#1886), and Warner (#2051).
Roll Call Vote: William Hall Michael Humphrey Steve Fraire Susan Houle Peter Matz Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____ |
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| B. | (Action) Approval of Sage Oak Charter Schools Board of Director Reappointment and Term of Office | Krista Woodgrift | 1 m | ||
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It is recommended the Board approve the reappointment of Michael Humphrey and his relative term for Sage Oak Charter Schools, Helendale (#1885), Keppel (#1886), and Warner (#2051).
Roll Call Vote: William Hall Michael Humphrey Steve Fraire Susan Houle Peter Matz Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____ |
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| C. | (Action) Approval of Sage Oak Charter Schools Board of Director Reappointment and Term of Office | Krista Woodgrift | 1 m | ||
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It is recommended the Board approve the reappointment of Peter Matz and his relative term for Sage Oak Charter Schools, Helendale (#1885), Keppel (#1886), and Warner (#2051).
Roll Call Vote: William Hall Michael Humphrey Steve Fraire Susan Houle Peter Matz Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____ |
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| D. | Administer Oath of Office | Krista Woodgrift | 5 m | ||
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The Sage Oak Charter Schools Board of Directors Manual states the following:
It is a tradition of the Board that, prior to entering office, all Board members take an oath or affirmation. The Oath of Office may be administered and certified by the Superintendent/CEO and/or the Board President. |
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| E. | (Action) Approval of 2023-2024 Annual Board Evaluation | Vote | Krista Woodgrift | 1 m | |
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It is recommended the Board approve the 2023-2024 Annual Board Evaluation for Sage Oak Charter Schools, Helendale (#1885), Keppel (#1886), and Warner (#2051).
Roll Call Vote: William Hall Michael Humphrey Steve Fraire Susan Houle Peter Matz Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____ |
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| XIII. | Business/Financial Services | 12:33 PM | |||
| A. | (Action) Approval of 2023–2024 Consolidated Application and Reporting System (CARS) Spring Release | Vote | Tim O'Brien | 1 m | |
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It is recommended the Board approve the 2023–2024 Consolidated Application and Reporting System (CARS) Spring Release for Sage Oak Charter Schools, Helendale (#1885), Keppel (#1886), and Warner (#2051).
Fiscal Impact: N/A
Roll Call Vote: William Hall Michael Humphrey Steve Fraire Susan Houle Peter Matz Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____ |
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| B. | (Action) Approval of Unaudited Actuals Financial Report 2022-2023 | Vote | Tim O'Brien | 5 m | |
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It is recommended the Board approve the Unaudited Actuals Financial Report dated July 1, 2022, to June 30, 2023, for Sage Oak Charter Schools, Helendale (#1885), Keppel (#1886), and Warner (#2051).
Roll Call Vote: William Hall Michael Humphrey Steve Fraire Susan Houle Peter Matz Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent __ |
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| XIV. | Operations and Accountability Services | 12:39 PM | |||
| A. | (Action) Approval of Sage Oak Charter Schools English Learner (EL) Master Plan 2023-2024 | Vote | Lisa Thompson | 5 m | |
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It is recommended the Board approve the English Learner (EL) Master Plan 2023-2024 for Sage Oak Charter Schools, Helendale (#1885), Keppel (#1886), and Warner (#2051).
Fiscal Impact: N/A
Roll Call Vote: William Hall Michael Humphrey Steve Fraire Susan Houle Peter Matz Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____ |
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| XV. | Personnel Services | 12:44 PM | |||
| A. | (Action) Approval of 2023-2026 Sage Oak Charter Schools Strategic Plan | Krista Woodgrift | 1 m | ||
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It is recommended the Board approve the 2023-2026 Strategic Plan as presented during the Study Session on August 17, 2023, for Sage Oak Charter Schools, Helendale (#1885), Keppel (#1886), and Warner (#2051).
Roll Call Vote: William Hall Michael Humphrey Steve Fraire Susan Houle Peter Matz Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____ |
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| XVI. | Calendar | ||||
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The next scheduled meeting will be a Regular Board of Directors meeting held on October 12, 2023. |
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| XVII. | Comments | 12:45 PM | |||
| A. | Board Comments | 5 m | |||
| B. | Superintendent Comments | 5 m | |||
| XVIII. | Closing Items | 12:55 PM | |||
| A. | Adjourn Meeting | Vote | Board President | 1 m | |
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Roll Call Vote: William Hall Michael Humphrey Steve Fraire Susan Houle Peter Matz Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____ |
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