Sage Oak Charter Schools
Regular Meeting of the Board of Directors
Date and Time
Location
Sage Oak Charter Schools
1473 Ford Street, Suite #105
Redlands, CA 92373
Regus- Gateway Chula Vista
333 H Street, Suite 5000
Chula Vista, CA 91910
ID: 93811155895
Passcode: 080536
Passcode: 080536
MISSION STATEMENT
Sage Oak, in collaboration with parents, teachers, students, and the school’s leadership team, cultivates lifelong learners by recognizing students’ and parents’ needs for educational options. Sage Oak balances flexibility with accountability and high academic excellence for families seeking a non-traditional, personalized educational experience. Sage Oak understands the need for partnership in order for students to attain their personal academic goals.
THE ORDER OF BUSINESS MAY BE CHANGED WITHOUT NOTICE
Notice is hereby given that the order of consideration of matters on this agenda may be changed without prior notice.
REASONABLE LIMITATIONS MAY BE PLACED ON PUBLIC TESTIMONY
The Governing Board’s presiding officer reserves the right to impose reasonable time limits on public testimony to ensure that the agenda is completed.
REASONABLE ACCOMMODATION WILL BE PROVIDED FOR ANY INDIVIDUAL WITH A DISABILITY
Pursuant to the Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990, any individual with a disability who requires reasonable accommodation to attend or participate in this meeting of the Governing Board may request assistance by contacting Sage Oak Charter Schools.
Agenda
| Purpose | Presenter | Time | |||
|---|---|---|---|---|---|
| I. | Opening Items | 1:30 PM | |||
| A. | Call the Meeting to Order | Board President | 1 m | ||
| B. | Record Attendance | Board President | 1 m | ||
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Roll Call: William Hall, President Michael Humphrey, Vice President Steve Fraire, Clerk Susan Houle, Member Peter Matz, Member |
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| II. | Pledge of Allegiance | 1:32 PM | |||
| A. | Led by Board President or designee. | Board President | 3 m | ||
| III. | Approve/Adopt Agenda | 1:35 PM | |||
| A. | June 15, 2023 Regular Meeting of the Board of Directors | Vote | Board President | 1 m | |
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It is recommended the Board of Directors adopt the agenda as presented.
Roll Call Vote: William Hall Michael Humphrey Steve Fraire Susan Houle Peter Matz Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____ |
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| IV. | Approve Minutes | 1:36 PM | |||
| A. | May 11, 2023 Regular Meeting of the Board of Directors | Approve Minutes | Board President | 1 m | |
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It is recommended the Board approve the minutes from the regular meeting as presented.
Roll Call Vote: William Hall Michael Humphrey Steve Fraire Susan Houle Peter Matz Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____ |
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| V. | Public Comment - Closed Session | ||||
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The public has a right to comment on any items of the closed session agenda. Members of the public will be permitted to comment on any other item within the Board’s jurisdiction under section Public Comments/Recognition/Reports. |
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| VI. | Adjourn to Closed Session | 1:37 PM | |||
| A. | The Board will consider and may act on any of the Closed Session matters | Vote | Board President | 1 m | |
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Roll Call Vote: William Hall Michael Humphrey Steve Fraire Susan Houle Peter Matz Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____ |
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| VII. | Closed Session | 1:38 PM | |||
| A. | Closed Session Agenda | 10 m | |||
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1. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Gov. Code Section 54956.9(d)(1)) a. TR v. The Collaborative Charter Services Organization, et al. b. YL v. The Collaborative Charter Services Organization, et al.
2. CONSIDERATION OF PREVIOUSLY EXPELLED STUDENT'S REQUEST TO ENROLL |
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| VIII. | Reconvene Regular Meeting | 1:48 PM | |||
| A. | Report Out Any Action Taken in Closed Session | Board President | 1 m | ||
| IX. | Public Comments/Recognition/Reports | ||||
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Please submit a Request to Speak to the Board of Directors using the chat feature on the right hand side of the Zoom platform. Please state the agenda item number that you wish to address prior to the agenda item being called by the Board President. Not more than three (3) minutes are to be allotted to any one (1) speaker, and no more than twenty (20) minutes on the same subject. This portion of the agenda is for comments, recognitions and reports to the Board and is not intended to be a question and answer period. If you have questions for the Board, please provide the Board President with a written statement and an administrator will provide answers at a later date. |
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| X. | Correspondence/Proposals/Reports | 1:49 PM | |||
| A. | 2022-2023 School Year in Review - Presented by Krista Woodgrift, Superintendent of Schools and CEO | Krista Woodgrift | 5 m | ||
| B. | Sage Oak Charter Schools Leadership Honorees, Presented by Krista Woodgrift, Superintendent of Schools and CEO | Krista Woodgrift | 10 m | ||
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Leadership Honorees: Jamee Block, Director of Education Services Erin Havrilesky, Lead Coordinator, Advanced Learning Programs and Services Carrie Gerry, Assistant Director of Education Services |
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| C. | Student Showcase - Presented by Chelsey Anema, Personalized Learning Academy Principal | Chelsey Anema | 10 m | ||
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Student Names: Sienna Harrelson Haven Harrelson Riley Harrelson Levi Harrelson |
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| D. | CliftonLarsonAllen LLP (CLA) Governance Entrance Letter - Presented by Tim O'Brien, Director of Business Services | Tim O'Brien | 2 m | ||
| XI. | Consent | 2:16 PM | |||
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Items listed under Consent are considered routine and will be approved/adopted by a single motion. There will be no separate discussion of these items; however, any item may be removed from the Consent upon the request of any member of the Board, discussed, and acted upon separately. |
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| A. | Consent- Business/Financial Services | 1 m | |||
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1. Check Register- May 2023 2. Ratification of Property and Casualty Insurance Policy Renewals 3. Ratification of Savvas Learning Company LLC, Summer Impact Price Quote Summary 4. Ratification of The Richard B. Eshleman Separate Property Trust Lease 5. Ratification of Instructure Mastery Connect Services Order Form 6. Ratification of AVID Center Product and Services Quote/Order 7. Approval of Community Provider (CP) and Education Material Resource Provider (EMRP) Agreement Revisions |
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| B. | Consent- Education/Student Services | 1 m | |||
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1. Approval of Sacramento One-Day Field Trip for 2023-2024 School Year, Grades 8th-12th 2. Approval of Pali Institute Outdoor Science Camp Overnight Field Trip for 2023-2024 School Year, Grades 4th-12th 3. Approval of Sage Oak Charter Schools Parent and Student Handbook Revisions |
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| C. | Consent- Personnel Services | 1 m | |||
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1. Approval of Certificated Personnel Report 2. Approval of Classified Personnel Report 3. Approval of Job Descriptions 4. Approval of 2023-2024 Sage Oak Charter Schools Employee Handbook Revisions |
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| D. | Consent- Policy Development | Vote | 1 m | ||
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1. Approval of Changes to Existing Board Policies Revised/Reviewed/Rescinded 1000 Series - Community Relations: Revised 1020-SO Field Trip Policy
5000 Series - Student Services: Revised 5120-SO Transitional Kindergarten/Kindergarten Enrollment Policy
6000 Series - Instruction: Revised 6005-SO Parent and Family Engagement Policy 6010-SO Independent Study Policy 6020-SO Education for Homeless Children and Youth Policy 6025-SO Section 504 Policy 6030-SO Education for Foster and Mobile Youth Policy 6040-SO Local Assessment Policy 6075-SO Special Education Certificate of Completion Policy 6115-SO Attendance, Support, and Involuntary Disenrollment Policy 6120-SO Meeting Policy 6125-SO Report Card Policy 6150-SO Intervention Policy
6000 Series - Instruction: Reviewed (No changes but annual review required.) 6015-SO Comprehensive Sexual Health Education Policy 6035-SO Mathematics Placement Policy 6095-SO Repeated Courses Policy 6140-SO Satisfactory Educational Progress Policy
1000 Series - Community Relations: Rescinded 1030-SO Safe Operation of Schools (Infectious Disease)
Consent Items listed under A through D are considered routine and will be approved/adopted by a single motion.
Roll Call Vote: William Hall Michael Humphrey Steve Fraire Susan Houle Peter Matz Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____ |
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| XII. | Business/Financial Services | 2:20 PM | |||
| A. | Approval of Educational Technology Joint Powers Authority Agreement | Vote | Tim O'Brien | 5 m | |
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It is recommended the Board approve the Educational Technology Joint Powers Authority (Ed Tech JPA) Agreement as presented with Sage Oak Charter Schools, Helendale (#1885), Keppel (#1886), and Warner (#2051).
Fiscal Impact: N/A
Roll Call Vote: William Hall Michael Humphrey Steve Fraire Susan Houle Peter Matz Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____ |
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| B. | Approval of Charter Petition Revisions in Section Element 10: Suspension/Expulsion/Involuntary Disenrollment | Vote | Lisa Thompson | 5 m | |
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It is recommended the Board approve the charter petition revisions as presented for Sage Oak Charter Schools, Helendale (#1885), Keppel (#1886), and Warner (#2051).
Fiscal Impact: N/A
Roll Call Vote: William Hall Michael Humphrey Steve Fraire Susan Houle Peter Matz Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____ |
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| XIII. | Personnel Services | 2:30 PM | |||
| A. | Approval of Declarations of Need (DON) for the 2023-2024 School Year | Vote | Candice Coffey | 5 m | |
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It is recommended the Board approve the Declarations of Need for the 2023-2024 school year, as presented for Sage Oak Charter Schools, Helendale (#1885), Keppel (#1886), and Warner (#2051).
Fiscal Impact: N/A
Roll Call Vote: William Hall Michael Humphrey Steve Fraire Susan Houle Peter Matz Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____ |
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| B. | Approval of Shared Personnel Agreements for July 1, 2023 through June 30, 2024 | Candice Coffey | 5 m | ||
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It is recommended the Board approve the shared personnel agreements between Sage Oak Charter Schools and California Pacific Charter Schools for support from Gretchen Chamberlain, Assistant Director of Data & Assessment, and Romy Mason, Special Education Data & Compliance Specialist, effective July 1, 2023, through June 30, 2024.
Fiscal Impact: Gretchen Chamberlain, Assistant Director of Data & Assessment (40%) $69,059 Sage Oak Charter Schools - Helendale (#1885) $53,866 Sage Oak Charter Schools - Keppel (#1886) $7,596 Sage Oak Charter Schools - Warner (#2051) $7,596
Romy Mason, Special Education Data & Compliance Specialist (20%) $24,148.06 Sage Oak Charter Schools - Helendale (#1885) $18,835 Sage Oak Charter Schools - Keppel (#1886) $2,656 Sage Oak Charter Schools - Warner (#2051) $2,656
Roll Call Vote: William Hall Michael Humphrey Steve Fraire Susan Houle Peter Matz Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____ |
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| C. | Approval of Revisions to Sage Oak Charter Schools Arbitration Agreement | Candice Coffey | 5 m | ||
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It is recommended the Board approve the revisions to the Arbitration Agreement as presented for Sage Oak Charter Schools, Helendale (#1885), Keppel (#1886), and Warner (#2051).
Fiscal Impact: N/A
Roll Call Vote: William Hall Michael Humphrey Steve Fraire Susan Houle Peter Matz Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____ |
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| XIV. | Public Hearing | 2:45 PM | |||
| A. | Local Control and Accountability Plan (LCAP) 2023-2024, First Reading, and the Local Indicators for the California School Dashboard | Discuss | Jamee Block | 12 m | |
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It is recommended the Board conduct a public hearing regarding the Local Control and Accountability Plan (LCAP) for the 2023-2024 school year. The first reading of the LCAP for 2023-2024 and the Local Indicators for the California School Dashboard will be presented during the hearing.
a. 2023-2024 LCAP Plan Summary - Helendale (#1885) b. 2023-2024 LCAP Plan Summary - Keppel (#1886) c. 2023-2024 LCAP Plan Summary - Warner (#2051)
Hearing Open: ________________ Hearing Closed: ________________
The proposed Local Control Accountability Plan (LCAP) for 2023-2024 is available for review on the Sage Oak Charter Schools website. The Local Control Accountability Plan (LCAP) approval for 2023-2024 will occur at the regularly scheduled Board meeting on June 22, 2023. |
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| B. | Proposed Budget 2023-2024, First Reading | Discuss | Tim O'Brien | 10 m | |
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It is recommended the Board conduct a public hearing regarding the Proposed Budget for the 2023-2024 school year. The first reading of the Proposed Budget for 2023-2024 will be presented during the hearing.
a. 2023-2024 July Budget - Sage Oak Charter Schools b. 2023-2024 LCFF Budget Overview for Parents - Helendale (#1885) c. 2023-2024 LCFF Budget Overview for Parents - Keppel (#1886) d. 2023-2024 LCFF Budget Overview for Parents - Warner (#2051) e. Education Protection Account (EPA) - Helendale (#1885) f. Education Protection Account (EPA) - Keppel (#1886) g. Education Protection Account (EPA) - Warner (#2051)
Hearing Open: ________________ Hearing Closed: ________________
The proposed Budget for 2023-2024 is available for review on the Sage Oak Charter Schools website. The proposed Budget for 2023-2024 will be adopted at the regularly scheduled Board meeting on June 22, 2023. |
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| XV. | Calendar | ||||
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The next scheduled Regular Board Meeting will be held on June 22, 2023. |
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| XVI. | Comments | 3:07 PM | |||
| A. | Board Comments | Discuss | Board President | 5 m | |
| B. | Superintendent Comments | Discuss | Krista Woodgrift | 5 m | |
| XVII. | Closing Items | 3:17 PM | |||
| A. | Adjourn Meeting | Vote | Board President | 1 m | |
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Roll Call Vote: William Hall Michael Humphrey Steve Fraire Susan Houle Peter Matz Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____ |
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