Sage Oak Charter Schools
Regular Meeting of the Board of Directors
Date and Time
Location
Sage Oak Charter Schools
1473 Ford Street, Suite #105
Redlands, CA 92373
Regus- Gateway Chula Vista
333 H Street, Suite 5000
Chula Vista, CA 91910
ID: 97797576030
Passcode: 261582
Passcode: 261582
MISSION STATEMENT
Sage Oak, in collaboration with parents, teachers, students, and the school’s leadership team, cultivates lifelong learners by recognizing students’ and parents’ needs for educational options. Sage Oak balances flexibility with accountability and high academic excellence for families seeking a non-traditional, personalized educational experience. Sage Oak understands the need for partnership in order for students to attain their personal academic goals.
THE ORDER OF BUSINESS MAY BE CHANGED WITHOUT NOTICE
Notice is hereby given that the order of consideration of matters on this agenda may be changed without prior notice.
REASONABLE LIMITATIONS MAY BE PLACED ON PUBLIC TESTIMONY
The Governing Board’s presiding officer reserves the right to impose reasonable time limits on public testimony to ensure that the agenda is completed.
REASONABLE ACCOMMODATION WILL BE PROVIDED FOR ANY INDIVIDUAL WITH A DISABILITY
Pursuant to the Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990, any individual with a disability who requires reasonable accommodation to attend or participate in this meeting of the Governing Board may request assistance by contacting Sage Oak Charter Schools.
Agenda
| Purpose | Presenter | Time | |||
|---|---|---|---|---|---|
| I. | Opening Items | 12:30 PM | |||
| A. | Call the Meeting to Order | Board President | 1 m | ||
| B. | Record Attendance | Board President | 1 m | ||
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Roll Call: William Hall, President Michael Humphrey, Vice President Steve Fraire, Clerk Susan Houle, Member Peter Matz, Member |
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| II. | Pledge of Allegiance | 12:32 PM | |||
| A. | Led by Board President or designee. | Board President | 3 m | ||
| III. | Approve/Adopt Agenda | 12:35 PM | |||
| A. | March 9, 2023 Regular Meeting of the Board of Directors | Vote | Board President | 2 m | |
| IV. | Approve Minutes | 12:37 PM | |||
| A. | February 9, 2023 Regular Meeting of the Board of Directors | Approve Minutes | Board President | 1 m | |
| V. | Board Governance | 12:38 PM | |||
| A. | Approval of 2023-2024 Sage Oak Charter Schools Board Meeting Calendar and Schedule | Krista Woodgrift | 3 m | ||
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It is recommended the Board approve the 2023-2024 Sage Oak Charter Schools Board Meeting calendar and schedule as presented.
Fiscal Impact: None
Roll Call Vote: William Hall Michael Humphrey Steve Fraire Susan Houle Peter Matz Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____ |
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| VI. | Public Comment - Closed Session | ||||
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The public has a right to comment on any items of the closed session agenda. Members of the public will be permitted to comment on any other item within the Board’s jurisdiction under section Public Comments/Recognition/Reports. |
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| VII. | Adjourn to Closed Session | ||||
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The Board will consider and may act on any of the Closed Session matters.
Roll Call Vote: William Hall Michael Humphrey Steve Fraire Susan Houle Peter Matz Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____ |
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| VIII. | Closed Session | 12:41 PM | |||
| A. | Conference with Legal Counsel - Existing Litigation (Gov. Code Section 54956.9(d)(1)) | 10 m | |||
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TR v. The Collaborative Charter Services Organization, et al.
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| B. | Conference with Legal Counsel - Anticipated Litigation/Initiation of Litigation (Government Code section 54956.9(d)(4)). | 8 m | |||
| C. | Conference with Legal Counsel - Existing Litigation (Government Code section 54956.9, OAH Case No. 2022120479) | 8 m | |||
| IX. | Reconvene Regular Meeting | 1:07 PM | |||
| A. | Report Out from Closed Session | Board President | 5 m | ||
| X. | Public Comments/Recognition/Reports | ||||
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Please submit a Request to Speak to the Board of Directors using the chat feature on the right hand side of the Zoom platform. Please state the agenda item number that you wish to address prior to the agenda item being called by the Board President. Not more than three (3) minutes are to be allotted to any one (1) speaker, and no more than twenty (20) minutes on the same subject. This portion of the agenda is for comments, recognitions and reports to the Board and is not intended to be a question and answer period. If you have questions for the Board, please provide the Board President with a written statement and an administrator will provide answers at a later date. |
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| XI. | Correspondence/Proposals/Reports | 1:12 PM | |||
| A. | School Highlights - Presented by Krista Woodgrift, Superintendent of Schools and CEO | Krista Woodgrift | 5 m | ||
| B. | Student Showcase - Presented by Traci King, High School Principal | Traci King | 8 m | ||
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Student Name: Azharian Flagg |
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| XII. | Consent | 1:25 PM | |||
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Items listed under Consent are considered routine and will be approved/adopted by a single motion. There will be no separate discussion of these items; however, any item may be removed from the Consent upon the request of any member of the Board, discussed, and acted upon separately. |
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| A. | Consent- Business/Financial Services | 1 m | |||
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1. Check Register- February 2023 2. Ratification of Hyatt Regency John Wayne Airport, Newport Beach Group Sales Agreement 3. Ratification of Thrive Agreement for Consulting Services 4. Ratification of Hyatt Regency Huntington Beach Group Sales Agreement 5. Ratification of College and Career Access Pathways Partnership Agreement (CCAP) 2022-2025 6. Approval of Educator Effectiveness Block Grant (EEBG) Allocations Plan Revisions
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| B. | Consent- Education/Student Services | 1 m | |||
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1. Approval of 2023-2024 Sage Oak Charter Schools Master Agreement for Independent Study and Acknowledgement of Responsibilities
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| C. | Consent- Personnel Services | 1 m | |||
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1. Approval of Certificated Personnel Report 2. Approval of Classified Personnel Report 3. Approval of Job Descriptions 4. Approval of Revised Injury and Illness Prevention Plan
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| D. | Consent- Policy Development | 1 m | |||
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1. Approval of Changes to Existing Board Policies Revised/Rescinded 3000 Series - Business/Non-instructional: Revised 3010-SO Fiscal Control Policy 3120-SO Name & Logo Use Policy 3125-SO Intra-Organizational Loan Policy 3145-SO Disposal of Surplus, Obsolete, or Unneeded Books, Equipment, and Supplies Policy
4000 Series - Personnel Services: Revised 4000-SO Personnel Concepts and Roles Policies 4015-SO Equal Employment Opportunity Policy 4055-SO Internal Complaint Policy 4060-SO Prohibiting Unlawful Harassment, Discrimination, and Retaliation 4070-SO Lactation Accommodation Policy 4075-SO Drug, Alcohol, and Tobacco-Free Workplace Policy 4080-SO Acceptable Use of Technology Policy 4085-SO Payroll Withholdings 4130-SO Remote Work Policy 4175-SO Salary Advancement Policy
6000 Series - Instruction: Revised 6040-SO Local Assessment Policy
4000 Series - Personnel Services: Rescinded (Integrated into Sage Oak Charter Schools Staff Handbook) 4090-SO Cobra Benefits Policy 4110-SO Pregnancy Disability Leave Policy 4115-SO Family Care and Medical Leave Policy
Other: Rescinded (Integrated into Illness and Injury Prevention Plan) Covid-19 Prevention Plan |
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| E. | Consent Items A through D | Vote | Board President | 2 m | |
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Consent Items listed under A through D are considered routine and will be approved/adopted by a single motion.
Roll Call Vote: William Hall Michael Humphrey Steve Fraire Susan Houle Peter Matz Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____ |
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| XIII. | Business/Financial Services | 1:31 PM | |||
| A. | Approval of Lending Library Expansion Plan for Sage Oak Charter Schools | Vote | Tim O'Brien | 5 m | |
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It is recommended the Board approve the Lending Library Expansion Plan for Sage Oak Charter Schools, Helendale (#1885), Keppel (#1886), and Warner (#2051).
Fiscal Impact: The lease amount will be approximately $120,000 annually. Sage Oak Charter Schools - Helendale (#1885) $92,400 Sage Oak Charter Schools - Keppel (#1886) $18,000 Sage Oak Charter Schools - Warner (#2051) $9,600
Roll Call Vote: William Hall Michael Humphrey Steve Fraire Susan Houle Peter Matz Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____ |
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| B. | Approval of 2022-2023 Second Interim Budget (SIB) Financial Report for Sage Oak Charter Schools | Vote | Tim O'Brien | 10 m | |
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It is recommended the Board approve the 2022-2023 Second Interim Budget (SIB) Financial Report for Sage Oak Charter Schools, Helendale (#1885), Keppel (#1886), and Warner (#2051).
Roll Call Vote: William Hall Michael Humphrey Steve Fraire Susan Houle Peter Matz Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____ |
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| C. | Approval of 2023-2024 Strategic Budget, Staffing Plan, and Salary Schedules for Sage Oak Charter Schools | Vote | Tim O'Brien | 10 m | |
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It is recommended the Board approve the 2023-2024 Strategic Budget, Staffing Plan, and Salary Schedules for Sage Oak Charter Schools, Helendale (#1885), Keppel (#1886), and Warner (#2051).
Roll Call Vote: William Hall Michael Humphrey Steve Fraire Susan Houle Peter Matz Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____ |
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| XIV. | Calendar | ||||
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The next scheduled Board Study Session will be held on April 6, 2023. The next scheduled Regular Board Meeting will be held on May 11, 2023. |
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| XV. | Comments | 1:56 PM | |||
| A. | Board Comments | Discuss | 5 m | ||
| B. | Superintendent Comments | Discuss | Krista Woodgrift | 5 m | |
| XVI. | Closing Items | 2:06 PM | |||
| A. | Adjourn Meeting | Vote | Board President | 1 m | |
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Roll Call Vote: William Hall Michael Humphrey Steve Fraire Susan Houle Peter Matz Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____ |
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