Sage Oak Charter Schools
Regular Meeting of the Board of Directors
Date and Time
Location
MISSION STATEMENT
Sage Oak, in collaboration with parents, teachers, students, and the school’s leadership team, cultivates lifelong learners by recognizing students’ and parents’ needs for educational options. Sage Oak balances flexibility with accountability and high academic excellence for families seeking a non-traditional, personalized educational experience. Sage Oak understands the need for partnership in order for students to attain their personal academic goals.
THE ORDER OF BUSINESS MAY BE CHANGED WITHOUT NOTICE
Notice is hereby given that the order of consideration of matters on this agenda may be changed without prior notice.
REASONABLE LIMITATIONS MAY BE PLACED ON PUBLIC TESTIMONY
The Governing Board’s presiding officer reserves the right to impose reasonable time limits on public testimony to ensure that the agenda is completed.
REASONABLE ACCOMMODATION WILL BE PROVIDED FOR ANY INDIVIDUAL WITH A DISABILITY
Pursuant to the Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990, any individual with a disability who requires reasonable accommodation to attend or participate in this meeting of the Governing Board may request assistance by contacting Sage Oak Charter Schools.
Agenda
| Purpose | Presenter | Time | |||
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| I. | Opening Items | 11:30 AM | |||
| A. | Call the Meeting to Order | Board President | 1 m | ||
| B. | Record Attendance | Board President | 1 m | ||
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Roll Call: William Hall, President Michael Humphrey, Vice President Steve Fraire, Clerk Susan Houle, Member Peter Matz, Member |
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| II. | Pledge of Allegiance | 11:32 AM | |||
| A. | Led by Board President or designee. | Board President | 3 m | ||
| III. | Board Governance | 11:35 AM | |||
| A. | Approval of Resolution No. 2023-01-12 Recognizing a State of Emergency and Re-Authorizing Teleconferenced Meetings Pursuant to AB 361 | Vote | Board President | 5 m | |
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It is recommended the Board approve Resolution No. 2023-01-12 authorizing continued use of remote teleconferencing provisions pursuant to AB 361 and Government Code section 54953.
Option 1 BE IT FURTHER RESOLVED, that the Governing Board has reconsidered the circumstances of the State of Emergency and finds that COVID-19 continues to pose an imminent threat to the health and safety of the community and directly impacts the ability of the members to meet safety in person.
Option 2 BE IT FURTHER RESOLVED, that the Governing Board has reconsidered the circumstances of the State of Emergency and finds that state or local officials continue to impose or recommend measures to promote social distancing.
Roll Call Vote: William Hall Michael Humphrey Steve Fraire Susan Houle Peter Matz Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____ |
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| IV. | Approve/Adopt Agenda | 11:40 AM | |||
| A. | January 12, 2023 Regular Meeting of the Board of Directors | Vote | Board President | 2 m | |
| V. | Approve Minutes | 11:42 AM | |||
| A. | December 8, 2022 Regular Meeting of the Board of Directors | Approve Minutes | Board President | 2 m | |
| VI. | Public Comments/Recognition/Reports | ||||
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Please submit a Request to Speak to the Board of Directors using the chat feature on the right hand side of the Zoom platform. Please state the agenda item number that you wish to address prior to the agenda item being called by the Board President. Not more than three (3) minutes are to be allotted to any one (1) speaker, and no more than twenty (20) minutes on the same subject. This portion of the agenda is for comments, recognitions and reports to the Board and is not intended to be a question and answer period. If you have questions for the Board, please provide the Board President with a written statement and an administrator will provide answers at a later date. |
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| VII. | Organizational Structure- Annual Meeting of the Board | 11:44 AM | |||
| A. | Approval of the Third Amended Bylaws of Sage Oak Charter Schools | Vote | Krista Woodgrift | 10 m | |
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It is recommended the Board approve the Third Amended Bylaws of Sage Oak Charter Schools. The amendment incorporates recent changes in law and will replace the Second Amended Bylaws.
Roll Call Vote: William Hall Michael Humphrey Steve Fraire Susan Houle Peter Matz Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____
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| B. | Approval of Sage Oak Charter Schools Board of Directors Manual | Vote | Krista Woodgrift | 5 m | |
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It is recommended the Board approve Sage Oak Charter Schools Board of Directors Manual. This manual has been created to replace the 9000 Board Policy Series as an internal guide for the Board of Directors.
Roll Call Vote: William Hall Michael Humphrey Steve Fraire Susan Houle Peter Matz Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____
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| C. | Election of the Sage Oak Charter Schools Board of Directors | Vote | Board President | 10 m | |
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In accordance with the Third Amended Bylaws of Sage Oak Charter Schools, Article VII, Board Officers, Section 7.02, it is recommended the Board of Directors conduct the election for the following Board officer positions: The Board will take action to elect the Board President, Vice President, and Board Clerk.
Election:
a. Board President: _____________ b. Board Vice President: ___________ c. Board Clerk: _________
Roll Call Vote: William Hall Michael Humphrey Steve Fraire Susan Houle Peter Matz Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____
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| D. | Election of the Sage Oak Charter Schools Corporate Officers | 5 m | |||
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In accordance with the Third Amended Bylaws of Sage Oak Charter Schools, Article VIII, Corporate Officers, Section 8.01(c), Corporate Officers, it is recommended the Board of Directors conduct the election for the following corporate officer position:
a. Secretary: ___________
Roll Call Vote: William Hall Michael Humphrey Steve Fraire Susan Houle Peter Matz Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____
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| VIII. | Correspondence/Proposals/Reports | 12:14 PM | |||
| A. | School Highlights - Presented by Krista Woodgrift, Superintendent of Schools and CEO | Krista Woodgrift | 5 m | ||
| B. | Multi-Tiered System of Supports (MTSS) Update - Presented by Theresa Tedesco, Assistant Director of Student Services/MTSS | Theresa Tedesco | 10 m | ||
| C. | Student Showcase - Presented by Chelsey Anema, Personalized Learning TK-8 Academy Principal | Chelsey Anema | 5 m | ||
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Student Name: Nicholas Rubio |
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| D. | Special Education Update - Presented by Kelly Prins, Director of Special Education | Kelly Prins | 10 m | ||
| IX. | Consent | 12:44 PM | |||
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Items listed under Consent are considered routine and will be approved/adopted by a single motion. There will be no separate discussion of these items; however, any item may be removed from the Consent upon the request of any member of the Board, discussed, and acted upon separately. |
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| A. | Consent- Business Financial/Services | 1 m | |||
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1. Check Register- December 2022 2. Approval of Contract for Legal and Consultant Services with McDougal Boehmer Foley Lyon Mitchell & Erickson 3. Approval of Letter of Agreement with Pepper and Olive Interiors |
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| B. | Consent- Education/Student Services | 1 m | |||
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1. Ratification of Services with Dr. Robin Morris 2. Approval of Services with the LaunchPad Therapy for Kids |
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| C. | Consent- Personnel Services | 1 m | |||
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1. Approval of Certificated Personnel Report 2. Approval of Classified Personnel Report 3. Approval of Job Descriptions 4. Approval of 2023 IRS Mileage Reimbursement Rate 5. Ratification of UKG, Inc. Service Agreement 6. Ratification of Loma Linda University Contract |
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| D. | Consent- Policy Development | 5 m | |||
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1. Approval of Existing Board Policies Revised/Reapproved/Rescinded 9000 Series: Revised (Policy) 9323-SO Public Participation at Board Meetings
Reapproved: Conflict of Interest (COI) Code
9000 Series: Rescinded (Absorbed into the Board of Directors Manual) 9000-SO Role of the Board 9005-SO Governance Standards 9010-SO Public Statements 9011-SO Disclosure of Confidential-Privileged Information 9012-SO Board Member Electronic Communications 9200-SO Limits of Board Member Authority 9224-SO Oath or Affirmation 9224E-SO Oath or Affirmation Exhibit 9230-SO Orientation 9240-SO Board Training 9250-SO Remuneration, Reimbursement 9310-SO Board Policies 9322-SO Agenda Meeting Materials 9324-SO Minutes and Recordings 9400-SO Board Self-Evaluation
9000 Series: Rescinded (Currently Exist in the Board Bylaws) 9100-SO Organization 9110-SO Terms of Office 9121-SO President 9122-SO Secretary 9123-SO Clerk 9222-SO Resignation 9223-SO Filling Vacancies 9260-SO Legal Protection 9270-SO Conflict of Interest 9270E-SO Conflict of Interest Exhibit 9320-SO Meetings & Notices 9321-SO Closed Sessions Purposes and Agendas 9321.1-SO Closed Sessions Actions and Reports 9323.1-SO Actions by the Board
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| E. | Consent Items A through D | Vote | Board President | 5 m | |
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Consent Items listed under A through D are considered routine and will be approved/adopted by a single motion.
Roll Call Vote: William Hall Michael Humphrey Steve Fraire Susan Houle Peter Matz Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____ |
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| X. | Business/Financial Services | 12:57 PM | |||
| A. | Approval of Thrive Strategic Planning Proposal | Krista Woodgrift | |||
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It is recommended the Board approve the Thrive Strategic Planning Proposal to receive consultative support in the development of a three-year Strategic Plan for Sage Oak Charter Schools, Helendale (#1885), Keppel (#1886), and Warner (#2051).
Fiscal Impact: $18,000 Sage Oak Charter Schools - Helendale (#1885) $14,040 Sage Oak Charter Schools - Keppel (#1886) $1,980 Sage Oak Charter Schools - Warner (#2051) $1,980
Roll Call Vote: William Hall Michael Humphrey Steve Fraire Susan Houle Peter Matz Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____ |
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| XI. | Education/Student Services | 12:57 PM | |||
| A. | Approval of 2021-22 School Accountability Report Card (SARC) | Vote | Jamee Block | 5 m | |
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It is recommended the Board approve the 2021-22 School Accountability Report Card (SARC) as presented for Sage Oak Charter Schools, Helendale (#1885), Keppel (#1886), and Warner (#2051).
Fiscal Impact: None
Roll Call Vote: William Hall Michael Humphrey Steve Fraire Susan Houle Peter Matz Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____
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| XII. | Personnel Services | 1:02 PM | |||
| A. | Approval of Robert Half Management Resources Contract | Vote | Candice Coffey | 5 m | |
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It is recommended the Board approve the contract as presented between Robert Half Management Resources and Sage Oak Charter Schools, Helendale (#1885), Keppel (#1886), and Warner (#2051).
Fiscal Impact: The fee is 25% of the hired candidate's annual starting salary.
Roll Call Vote: William Hall Michael Humphrey Steve Fraire Susan Houle Peter Matz Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____ |
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| XIII. | Calendar | 1:07 PM | |||
| A. | The next scheduled Regular Board of Directors Meeting, held virtually, will be on February 9, 2023 | 5 m | |||
| XIV. | Comments | 1:12 PM | |||
| A. | Board Comments | Discuss | 5 m | ||
| B. | Superintendent Comments | Discuss | Krista Woodgrift | 5 m | |
| XV. | Closing Items | 1:22 PM | |||
| A. | Adjourn Meeting | Vote | Board President | 1 m | |
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Roll Call Vote: William Hall Michael Humphrey Steve Fraire Susan Houle Peter Matz Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____ |
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