Sage Oak Charter Schools
Regular Meeting of the Board of Directors
Date and Time
Location
The meeting will be held virtually.
ID: 93077196219
Passcode: 417657
Passcode: 417657
MISSION STATEMENT
Sage Oak, in collaboration with parents, teachers, students, and the school’s leadership team, cultivates lifelong learners by recognizing students’ and parents’ needs for educational options. Sage Oak balances flexibility with accountability and high academic excellence for families seeking a non-traditional, personalized educational experience. Sage Oak understands the need for partnership in order for students to attain their personal academic goals.
THE ORDER OF BUSINESS MAY BE CHANGED WITHOUT NOTICE
Notice is hereby given that the order of consideration of matters on this agenda may be changed without prior notice.
REASONABLE LIMITATIONS MAY BE PLACED ON PUBLIC TESTIMONY
The Governing Board’s presiding officer reserves the right to impose reasonable time limits on public testimony to ensure that the agenda is completed.
REASONABLE ACCOMMODATION WILL BE PROVIDED FOR ANY INDIVIDUAL WITH A DISABILITY
Pursuant to the Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990, any individual with a disability who requires reasonable accommodation to attend or participate in this meeting of the Governing Board may request assistance by contacting Sage Oak Charter Schools.
Agenda
Purpose | Presenter | Time | |||
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I. | Opening Items | 11:30 AM | |||
A. | Call the Meeting to Order | Board President | 1 m | ||
B. | Record Attendance | Board President | 1 m | ||
Roll Call: William Hall, President Michael Humphrey, Vice President Steve Fraire, Clerk Susan Houle, Member Peter Matz, Member |
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II. | Pledge of Allegiance | 11:32 AM | |||
A. | Led by Board President or Designee | Board President | 3 m | ||
III. | Board Governance | 11:35 AM | |||
A. | Approval of Resolution No. 2022-12-8 Recognizing a State of Emergency and Re-Authorizing Teleconferenced Meetings Pursuant to AB 361 | Vote | Board President | 5 m | |
It is recommended the Board approve Resolution No. 2022-12-8 authorizing continued use of remote teleconferencing provisions pursuant to AB 361 and Government Code section 54953.
Option 1 BE IT FURTHER RESOLVED, that the Governing Board has reconsidered the circumstances of the State of Emergency and finds that COVID-19 continues to pose an imminent threat to the health and safety of the community and directly impacts the ability of the members to meet safety in person.
Option 2 BE IT FURTHER RESOLVED, that the Governing Board has reconsidered the circumstances of the State of Emergency and finds that state or local officials continue to impose or recommend measures to promote social distancing.
Roll Call Vote: William Hall Michael Humphrey Steve Fraire Susan Houle Peter Matz Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____ |
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IV. | Approve/Adopt Agenda | 11:40 AM | |||
A. | December 8, 2022 Regular Meeting of the Board of Directors | Vote | Board President | 2 m | |
It is recommended the Board of Directors adopt the agenda as presented. |
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V. | Approve Minutes | 11:42 AM | |||
A. | November 10, 2022 Regular Meeting of the Board of Directors | Approve Minutes | Board President | 2 m | |
VI. | Public Comment - Closed Session | ||||
The public has a right to comment on any items of the closed session agenda. Members of the public will be permitted to comment on any other item within the Board’s jurisdiction under section Public Comments/Recognition/Reports. |
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VII. | Adjourn to Closed Session | ||||
The Board will consider and may act on any of the Closed Session matters.
Roll Call Vote: William Hall Michael Humphrey Steve Fraire Susan Houle Peter Matz Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____ |
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VIII. | Closed Session | 11:44 AM | |||
A. | Conference with Legal Counsel - Existing Litigation (Gov. Code Section 54956.9(d)(1)) | 15 m | |||
Teshami Reid v. The Collaborative Charter Services Organization, et al. Yvette Lares v. The Collaborative Charter Services Organization, et al. |
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IX. | Reconvene Regular Meeting | 11:59 AM | |||
A. | Report Out from Closed Session | Board President | 2 m | ||
X. | Public Comments/Recognition/Reports | ||||
Please submit a Request to Speak to the Board of Directors using the chat feature on the right hand side of the Zoom platform. Please state the agenda item number that you wish to address prior to the agenda item being called by the Board President. Not more than three (3) minutes are to be allotted to any one (1) speaker, and no more than twenty (20) minutes on the same subject. This portion of the agenda is for comments, recognitions and reports to the Board and is not intended to be a question and answer period. If you have questions for the Board, please provide the Board President with a written statement and an administrator will provide answers at a later date. |
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XI. | Correspondence/Proposals/Reports | 12:01 PM | |||
A. | School Highlights - Presented by Krista Woodgrift, Superintendent of Schools and CEO | Krista Woodgrift | 5 m | ||
B. | Principal Updates- Presented by Traci King, Chelsey Anema, Lana Beshara | Erin Bunch | 15 m | ||
Traci King, High School Principal Chelsey Anema, Personalized Learning TK-8 Academy Principal Lana Beshara, Virtual Learning Academy Principal |
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XII. | Consent | 12:21 PM | |||
Items listed under Consent are considered routine and will be approved/adopted by a single motion. There will be no separate discussion of these items; however, any item may be removed from the Consent upon the request of any member of the Board, discussed, and acted upon separately. |
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A. | Consent- Business Financial/Services | 1 m | |||
1. Sage Oak Charter Schools Check Register- November 2022 2. Ratification of Memorandum of Understanding (MOU) with the San Diego County Superintendent of Schools (SDCOE) for Phishing Simulation Software and Services |
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B. | Consent- Education/Student Services | 1 m | |||
1. Ratification of Paper Education Company Inc. Service Agreement 2. Revisions to Sage Oak Charter Schools English Learner (EL) Master Plan 2022-23 |
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C. | Consent- Personnel Services | 1 m | |||
1. Approval of Certificated Personnel Report 2. Approval of Classified Personnel Report 3. Approval of Job Descriptions 4. Approval of Sage Oak Charter Schools 2022-23 Employee Handbook Revisions |
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D. | Consent- Policy Development | 1 m | |||
1. Approval of Existing Board Policies Revised by Staff
To ensure adherence with current state and federal laws related to instruction, policies are reviewed and updated accordingly to provide clarity and alignment in support of effective governance.
Board Policies: REVISED 1000 Series - Community Relations SO-1025 Uniform Complaint Policy
5000 Series - Student Services SO-5000 Concepts and Roles SO-5050 Academic Integrity Policy SO-5060 Grade Acceleration Policy SO-5075 Transcripts From Non-Accredited Schools Policy SO-5085 Communicable, Contagious, or Infectious Disease Prevention Policy SO-5095 Grade Retention Policy SO-5120 Transitional Kindergarten/ Kindergarten Enrollment Policy
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E. | Consent Items A through D | Vote | Board President | 1 m | |
Consent Items listed under A through D are considered routine and will be approved/adopted by a single motion.
Roll Call Vote: William Hall Michael Humphrey Steve Fraire Susan Houle Peter Matz Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____ |
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XIII. | Organizational Structure of the Board | 12:26 PM | |||
A. | Full Board Audit Committee, Fiscal Year 2022-23 | Vote | Krista Woodgrift | 5 m | |
An annual independent financial audit of the books and records of Sage Oak Charter Schools will be conducted as required by Education Code Sections 47605(c)(5)(I) and 47605(m).
It is recommended the Sage Oak Charter Schools Governing Board will oversee the selection of an independent auditor and the completion of an annual audit of the school's financial affairs as a full Board audit committee.
William Hall Michael Humphrey Steve Fraire Susan Houle Peter Matz Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____ |
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XIV. | Business/Financial Services | 12:31 PM | |||
A. | Approval of 2022-23 Sage Oak Charter Schools First Interim Financial Report | Vote | Tim O'Brien | 15 m | |
It is recommended the Board approve the First Interim Financial Report as presented for Sage Oak Charter Schools, Helendale (#1885), Keppel (#1886), and Warner (#2051), for the fiscal year 2022-2023.
Fiscal Impact:
Roll Call Vote: William Hall Michael Humphrey Steve Fraire Susan Houle Peter Matz Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____ |
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B. | Approval of Independent Auditors' Report for Sage Oak Charter Schools - Presented by CliftonLarsonAllen (CLA) | Vote | Lili Huang | 10 m | |
It is recommended the Board approve the Independent Auditors' Report - Year Ended June 30, 2022, for Sage Oak Charter Schools, Helendale (#1885), Keppel (#1886), and Warner (#2051).
Fiscal Impact: None
Roll Call Vote: William Hall Michael Humphrey Steve Fraire Susan Houle Peter Matz Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____ |
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XV. | Policy Development | 12:56 PM | |||
A. | Approval of New Board Policy | Tim O'Brien | 5 m | ||
It is recommended the Board take action to approve the following new policy.
3000 Series- Business/Non-Instructional SO-3020 Purchasing Card Fiscal Policy
Fiscal Impact: N/A
Roll Call Vote: William Hall Michael Humphrey Steve Fraire Susan Houle Peter Matz Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____ |
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XVI. | Calendar | 1:01 PM | |||
A. | Next Scheduled Regular Board of Directors Meeting - January 12, 2023 | 1 m | |||
XVII. | Comments | 1:02 PM | |||
A. | Board Comments | Discuss | 5 m | ||
B. | Superintendent Comments | Discuss | Krista Woodgrift | 5 m | |
XVIII. | Closing Items | 1:12 PM | |||
A. | Adjourn Meeting | Vote | Board President | 1 m | |
Roll Call Vote: William Hall Michael Humphrey Steve Fraire Susan Houle Peter Matz Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____ |