Sage Oak Charter Schools
Regular Meeting of the Board of Directors
Date and Time
Location
The meeting will be held virtually.
ID: 95540477798
Passcode: 375435
Passcode: 375435
MISSION STATEMENT
Sage Oak, in collaboration with parents, teachers, students, and the school’s leadership team, cultivates lifelong learners by recognizing students’ and parents’ needs for educational options. Sage Oak balances flexibility with accountability and high academic excellence for families seeking a non-traditional, personalized educational experience. Sage Oak understands the need for partnership in order for students to attain their personal academic goals.
THE ORDER OF BUSINESS MAY BE CHANGED WITHOUT NOTICE
Notice is hereby given that the order of consideration of matters on this agenda may be changed without prior notice.
REASONABLE LIMITATIONS MAY BE PLACED ON PUBLIC TESTIMONY
The Governing Board’s presiding officer reserves the right to impose reasonable time limits on public testimony to ensure that the agenda is completed.
REASONABLE ACCOMMODATION WILL BE PROVIDED FOR ANY INDIVIDUAL WITH A DISABILITY
Pursuant to the Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990, any individual with a disability who requires reasonable accommodation to attend or participate in this meeting of the Governing Board may request assistance by contacting Sage Oak Charter Schools.
Agenda
| Purpose | Presenter | Time | |||
|---|---|---|---|---|---|
| I. | Opening Items | 11:30 AM | |||
| A. | Call the Meeting to Order | Board President | 1 m | ||
| B. | Record Attendance | Board President | 1 m | ||
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Roll Call: William Hall, President Michael Humphrey, Vice President Steve Fraire, Clerk Susan Houle, Member Peter Matz, Member |
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| II. | Approve/Adopt Agenda | 11:32 AM | |||
| A. | November 10, 2022 Regular Meeting of the Board of Directors | Vote | Board President | 5 m | |
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It is recommended the Board of Directors adopt the agenda as presented. |
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| III. | Approve Minutes | 11:37 AM | |||
| A. | October 13, 2022 Regular Meeting of the Board of Directors | Approve Minutes | Board President | 5 m | |
| IV. | Board Governance | 11:42 AM | |||
| A. | Approval of Resolution No. 2022-11-10 Recognizing a State of Emergency and Re-Authorizing Teleconferenced Meetings Pursuant to AB 361 | Vote | Board President | 5 m | |
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It is recommended the Board approve Resolution No. 2022-11-10 authorizing continued use of remote teleconferencing provisions pursuant to AB 361 and Government Code section 54953.
Option 1 BE IT FURTHER RESOLVED, that the Governing Board has reconsidered the circumstances of the State of Emergency and finds that COVID-19 continues to pose an imminent threat to the health and safety of the community and directly impacts the ability of the members to meet safety in person.
Option 2 BE IT FURTHER RESOLVED, that the Governing Board has reconsidered the circumstances of the State of Emergency and finds that state or local officials continue to impose or recommend measures to promote social distancing.
Roll Call Vote: William Hall Michael Humphrey Steve Fraire Susan Houle Peter Matz Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____ |
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| V. | Pledge of Allegiance | 11:47 AM | |||
| A. | Led by Board President or designee. | Board President | 5 m | ||
| VI. | Public Comments/Regconition/Reports | ||||
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Please submit a Request to Speak to the Board of Directors using the chat feature on the right hand side of the Zoom platform. Please state the agenda item number that you wish to address prior to the agenda item being called by the Board President. Not more than three (3) minutes are to be allotted to any one (1) speaker, and no more than twenty (20) minutes on the same subject. This portion of the agenda is for comments, recognitions and reports to the Board and is not intended to be a question and answer period. If you have questions for the Board, please provide the Board President with a written statement and an administrator will provide answers at a later date. |
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| VII. | Correspondence/Proposals/Reports | 11:52 AM | |||
| A. | School Highlights - Presented by Krista Woodgrift, Superintendent of Schools and CEO | Krista Woodgrift | 5 m | ||
| B. | CliftonLarsonAllen LLP (CLA) Governance Entrance Letter - Presented by Tim O'Brien, Director of Business Services | Tim O'Brien | 5 m | ||
| VIII. | Consent | 12:02 PM | |||
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Items listed under Consent are considered routine and will be approved/adopted by a single motion. There will be no separate discussion of these items; however, any item may be removed from the Consent upon the request of any member of the Board, discussed, and acted upon separately. |
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| A. | Consent- Business Financial/Services | 5 m | |||
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1. Check Register- October 2022 2. Ratification of Swank Motion Pictures, Inc. K-12 Streaming Agreement |
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| B. | Consent- Personnel Services | 5 m | |||
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1. Approval of Certificated Personnel Report 2. Approval of Classified Personnel Report 3. Approval of Job Descriptions |
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| C. | Consent- Policy Development | 5 m | |||
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1. Approval of existing board policies revised, reinstated, reviewed, and/or eliminated by staff for the 2022-23 school year.
Board Policy: Revised The following current policy has been revised to provide clarity and alignment with changes in law or procedures.
6000 Series- Instruction SO-6115 Attendance, Support, and Involuntary Removal Policy
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| D. | Consent Items A through C | Vote | Board President | 5 m | |
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Consent Items listed under A through C are considered routine and will be approved/adopted by a single motion.
Roll Call Vote: William Hall Michael Humphrey Steve Fraire Susan Houle Peter Matz Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____ |
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| IX. | Business Financial/Services | 12:22 PM | |||
| A. | Approval of Chase Ink Business Premier Credit Card | Vote | Tim O'Brien | 10 m | |
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It is recommended the Board approve the submission of the Chase Ink Business Premier Credit Card application for Sage Oak Charter Schools, Helendale (#1885), Keppel (#1886), and Warner (#2051).
Fiscal Impact: None
Roll Call Vote: William Hall Michael Humphrey Steve Fraire Susan Houle Peter Matz Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____ |
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| X. | Personnel Services | 12:32 PM | |||
| A. | Approval of 2022-25 Memorandum Of Understanding (MOU) - Center for Teacher Innovation (CTI) Induction Program | Vote | Erin Bunch | 5 m | |
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It is recommended the Board approve the 2022-25 MOU, for participation in the CTI Induction Program, between the Riverside County Superintendent of Schools and Sage Oak Charter Schools, Helendale (#1885), Keppel (#1886), and Warner (#2051).
Fiscal Impact: None
Roll Call Vote: William Hall Michael Humphrey Steve Fraire Susan Houle Peter Matz Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____ |
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| B. | Approval of Ultimate Kronos Group (UKG), a New Human Resources Information System (HRIS), Three-Year Contract | Vote | Candice Coffey | 10 m | |
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It is recommended the Board approve the three-year contract for a new HRIS system between Ultimate Kronos Group (UKG) and Sage Oak Charter Schools, Helendale (#1885), Keppel (#1886), and Warner (#2051).
Fiscal Impact Breakdown: Fiscal Year 2022 $61,660 (November-December) Fiscal Year 2023 $92,813 Fiscal Year 2024 $97,350 Fiscal Year 2025 $81,950 (January-October)
Total Fiscal Impact for the Three-Year Contract: $333, 773 Sage Oak Charter Schools - Helendale (#1885) $260,343 Sage Oak Charter Schools - Keppel (#1886) $36,715 Sage Oak Charter Schools - Warner (#2051) $36,715
Roll Call Vote: William Hall Michael Humphrey Steve Fraire Susan Houle Peter Matz Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____ |
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| C. | Approval of UKG Pro Client-Side Implementation Services Agreement with HRMS Solutions, Inc. | Vote | Candice Coffey | 5 m | |
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It is recommended the Board approve the service agreement as presented between HRMS Solutions, inc. and Sage Oak Charter Schools, Helendale (#1885), Keppel (#1886), and Warner (#2051).
Fiscal Impact: $20,000 (2022-23 school year only)
Sage Oak Charter Schools - Helendale (#1885) $15,600 Sage Oak Charter Schools - Keppel (#1886) $2,200 Sage Oak Charter Schools - Warner (#2051) $2,200
Roll Call Vote: William Hall Michael Humphrey Steve Fraire Susan Houle Peter Matz Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____ |
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| XI. | Calendar | 12:52 PM | |||
| A. | The next scheduled Regular Board of Directors Meeting, held virtually, will be on December 8, 2022. | 5 m | |||
| XII. | Comments | 12:57 PM | |||
| A. | Board Comments | Discuss | 5 m | ||
| B. | Superintendent Comments | Discuss | Krista Woodgrift | 5 m | |
| XIII. | Closing Items | 1:07 PM | |||
| A. | Adjourn Meeting | Vote | Board President | 1 m | |
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Roll Call Vote: William Hall Michael Humphrey Steve Fraire Susan Houle Peter Matz Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____ |
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