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Sage Oak Charter Schools

Regular Meeting of the Board of Directors

Published on October 3, 2025 at 5:01 PM PDT

Date and Time

Thursday October 9, 2025 at 11:05 AM PDT

Location

Sage Oak Charter Schools

1473 Ford Street, Suite #105

Redlands, CA 92373

 

Regus- Gateway Chula Vista

333 H Street, Suite 5000

Chula Vista, CA 91910

 

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MISSION STATEMENT

Educating students through a personalized and collaborative learning approach, empowering them to lead purposeful and productive lives.

 

THE ORDER OF BUSINESS MAY BE CHANGED WITHOUT NOTICE

Notice is hereby given that the order of consideration of matters on this agenda may be changed without prior notice.
 

REASONABLE LIMITATIONS MAY BE PLACED ON PUBLIC TESTIMONY

The Governing Board’s presiding officer reserves the right to impose reasonable time limits on public testimony to ensure that the agenda is completed.

 

  REASONABLE ACCOMMODATION WILL BE PROVIDED FOR ANY INDIVIDUAL WITH A DISABILITY

Pursuant to the Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990, any individual with a disability who requires reasonable accommodation to attend or participate in this meeting of the Governing Board may request assistance by contacting Sage Oak Charter Schools.
 

Agenda

Section Number Topic Number Details Purpose Presenter Time
I. Opening Items 11:05 AM
  A. Call the Meeting to Order Board President 1 m
  B. Record Attendance Board President 1 m
   

Roll Call:

William Hall, President

Michael Humphrey, Vice President

Steve Fraire, Clerk

Susan Houle, Member

Peter Matz, Member

  
II. Pledge of Allegiance 11:07 AM
  A. Led by Board President or designee Board President 1 m
III. Approve Agenda 11:08 AM
  A. (Action) Approval of Agenda for October 9, 2025 Regular Meeting of the Board of Directors Vote Board President 1 m
   

It is recommended the Board approve the agenda for the October 9, 2025, Regular Meeting of the Board of Directors as presented for Sage Oak Charter School (#1885), Sage Oak Charter School - Keppel (#1886), and Sage Oak Charter School - South (#2051).

 

Roll Call Vote:

William Hall

Michael Humphrey

Steve Fraire

Susan Houle

Peter Matz

Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent __

  
IV. Approve Minutes 11:09 AM
  A. (Action) Approval of Minutes for September 11, 2025 Regular Meeting of the Board of Directors Approve Minutes Board President 1 m
   

It is recommended the Board approve the minutes from the September 11, 2025, Regular Meeting of the Board of Directors as presented for Sage Oak Charter School (#1885), Sage Oak Charter School - Keppel (#1886), and Sage Oak Charter School - South (#2051).

 

Roll Call Vote:

William Hall

Michael Humphrey

Steve Fraire

Susan Houle

Peter Matz

Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____

  
    Minutes for Regular Meeting of the Board of Directors on September 11, 2025  
V. Public Comments/Recognition/Reports
 

Please submit a Request to Speak to the Board of Directors using the chat feature on the right-hand side of the Zoom platform. Please state the agenda item number that you wish to address prior to the agenda item being called by the Board President. Not more than three (3) minutes are to be allotted to any one (1) speaker, and no more than twenty (20) minutes on the same subject. This portion of the agenda is for comments, recognitions, and reports to the Board and is not intended to be a question and answer period. If you have questions for the Board, please provide the Board President with a written statement, and an administrator will provide answers at a later date.

  
VI. Correspondence/Proposals/Reports 11:10 AM
  A. Sage Oak Highlights Krista Woodgrift 8 m
     
  B. Principals' Plan for the 2025-26 School Year Erin Bunch 11 m
   

Erin Bunch, Assistant Superintendent of Education Services

Chelsey Anema, Director of Personalized Learning/ Principal

Lana Beshara, Director of Virtual Learning/Principal

Traci King, Director of Secondary Education/Principal

  
     
  C. Student Highlight Erin Bunch 9 m
   

Lana Beshara, Director of Virtual Learning/Principal

Student: Levi Ortiz, 6th Grade

Teacher: Angela Kim

  
     
VII. Consent Agenda 11:38 AM
 

Items listed under Consent are considered routine and will be approved/adopted by a single motion. There will be no separate discussion of these items; however, any item may be removed from the Consent Agenda upon the request of any member of the Board, discussed, and acted upon separately.  


 The items below form our Consent Agenda. The last item in this section is a single vote to approve them en masse.

  
  A. Consent - Business Services 1 m
   
  1. Check Register - September 2025
  2. Report of Investment Activity - August 2025
  3. Ratification of CloudHesive Change Order Form
  4. Ratification of Alarmco Security Systems, Inc. Standard Commercial Security Agreement
  5. Ratification of Lee & Associates Commercial Real Estate Services, Inc. Exclusive Authorization to Sublease
  6. Ratification of 2025-26 Hatch & Cesario Agreement for Legal Services (Renewal)
  7. Ratification of Cvent, Inc. Quote Number: Q-1937229
  8. Ratification of Quarles & Brady LLP Engagement Letter (Renewal)
  9. Ratification of Skill Struck, Inc. Quote for Professional Development
  10. Ratification of Skill Struck, Inc. Quote for Student Licenses (Renewal) 
  
     
  B. Consent - Education Services 1 m
   
  1. Ratification of Wildwood Women's Center Agreement
  2. Ratification of Redlands Pottery Project Group Class Waiver Forms
  3. Ratification of True Colors International Facilitator Certification Training and Team Debrief/Online Assessment Review Proposals 
  4. Ratification of Segerstrom Center for the Arts Group Sales Order Agreement 
  5. Ratification of Foundation for California Community Colleges on behalf of the California College Guidance Initiative Partnership Agreement 
  6. Ratification of City of Lakewood Application and Agreement for Use of Recreational Facilities (Living History Social)
  7. Ratification of Fullerton Free Church Facilities Use Agreement (Science Fair)
  8. Ratification of Fullerton Free Church Facilities Use Agreement (PLC)
  9. Ratification of Ayres Hotel Seal Beach Meeting Request Form (PLC)
  
     
  C. Consent - Human Resources 1 m
   
  1. Approval of Certificated Personnel Report
  2. Approval of Classified Personnel Report
  3. Approval of Job Descriptions
  4. Ratification of Vector Solutions Quote ID #Q-461958 (Renewal)
  
     
  D. Consent - Operations & Accountability 1 m
   
  1. Approval of 2026-2027 Sage Oak Charter Schools Academic Calendar
  2. Ratification of Fairfield Inn & Suites Riverside Corona/Norco Event Space Rental Agreement
  
     
  E. (Action) Approval of Consent Agenda Vote Board President 1 m
   

It is recommended the Board approve the Consent Agenda as presented for Sage Oak Charter School (#1885), Sage Oak Charter School - Keppel (#1886), and Sage Oak Charter School - South (#2051). 

 

Roll Call Vote:

William Hall

Michael Humphrey

Steve Fraire

Susan Houle

Peter Matz

Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____

  
VIII. Board Governance 11:43 AM
  A. (Action) Approval of Sage Oak Charter Schools Board of Director Reappointment and Term of Office- S. Fraire Vote Krista Woodgrift 1 m
   

It is recommended the Board approve the reappointment of Steve Fraire and his relative term for Sage Oak Charter School (#1885), Sage Oak Charter School - Keppel (#1886), and Sage Oak Charter School - South (#2051). 

 

Roll Call Vote:

William Hall

Michael Humphrey

Steve Fraire

Susan Houle

Peter Matz

Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____

 

  
  B. (Action) Approval of Sage Oak Charter Schools Board of Director Reappointment and Term of Office- S. Houle Vote Krista Woodgrift 1 m
   

It is recommended the Board approve the reappointment of Susan Houle and her relative term for Sage Oak Charter School (#1885), Sage Oak Charter School - Keppel (#1886), and Sage Oak Charter School - South (#2051). 

 

Roll Call Vote:

William Hall

Michael Humphrey

Steve Fraire

Susan Houle

Peter Matz

Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____

  
  C. Administer Oath of Office Krista Woodgrift 2 m
   

The Sage Oak Charter Schools Board of Directors Manual states the following:

 

It is a tradition of the Board that, prior to entering office, all Board members take an oath or affirmation. The Oath of Office may be administered and certified by the Superintendent/CEO and/or the Board President. 

  
     
IX. Business Services 11:47 AM
  A. (Action) Approval of California IT in Education Service Agreement Vote Tim O'Brien 1 m
   

It is recommended the Board approve the California IT in Education Service Agreement (CITE) for a three-year term (2025-2028) to provide management of Student Data Privacy Agreements (DPAs) contracts for Sage Oak Charter School (#1885), Sage Oak Charter School - Keppel (#1886), and Sage Oak Charter School - South (#2051).

 

Fiscal Impact: $12,800 (three-year)

Sage Oak Charter School (#1885) $10,063
Sage Oak Charter School - Keppel (#1886) $1,178

Sage Oak Charter School - South (#2051) $1,559

 

Roll Call Vote:

William Hall

Michael Humphrey

Steve Fraire

Susan Houle

Peter Matz

Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent __

  
     
  B. (Action) Approval of Sage Oak Scholarship Awards Allocation Vote Tim O'Brien 5 m
   

It is recommended the Board approve the Sage Oak Scholarship awards allocation with a total amount of $10,000 for the Class of 2026 as presented for Sage Oak Charter School (#1885), Sage Oak Charter School - Keppel (#1886), and Sage Oak Charter School - South (#2051).

 

Roll Call Vote:

William Hall

Michael Humphrey

Steve Fraire

Susan Houle

Peter Matz

Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____

  
     
X. Education Services 11:53 AM
  A. (Action) Approval of Riverside Convention Center Contract Vote Erin Bunch 1 m
   

It is recommended the Board approve the Riverside Convention Center Contract as presented to host the 2026 August Summit for Sage Oak Charter School (#1885), Sage Oak Charter School - Keppel (#1886), and Sage Oak Charter School - South (#2051). 

 

Fiscal Impact: $38,900 (estimated)

Sage Oak Charter School (#1885)                    $30,583

Sage Oak Charter School - Keppel (#1886)     $3,579

Sage Oak Charter School - South (#2051)       $4,738

 

Roll Call Vote:

William Hall

Michael Humphrey

Steve Fraire

Susan Houle

Peter Matz

Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____

  
     
  B. (Action) Approval of Marriott Riverside at the Convention Center Group Sales Agreement Vote Erin Bunch 1 m
   

It is recommended the Board approve the Marriott Riverside at the Convention Center Group Sales Agreement as presented for Sage Oak Charter School (#1885), Sage Oak Charter School - Keppel (#1886), and Sage Oak Charter School - South (#2051). 

 

Fiscal Impact: $50,691 (estimated)

Sage Oak Charter School (#1885)                    $39,853

Sage Oak Charter School - Keppel (#1886)     $4,664

Sage Oak Charter School - South (#2051)       $6,174

 

Roll Call Vote:

William Hall

Michael Humphrey

Steve Fraire

Susan Houle

Peter Matz

Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____

  
     
  C. (Action) Approval of Hyatt Place Riverside/Downtown Group Sales Agreement Vote Erin Bunch 1 m
   

It is recommended the Board approve the Hyatt Place Riverside/Downtown Group Sales Agreement as presented for Sage Oak Charter School (#1885), Sage Oak Charter School - Keppel (#1886), and Sage Oak Charter School - South (#2051). 

 

Fiscal Impact: $18,667 (estimated)

Sage Oak Charter School (#1885)                    $14,676

Sage Oak Charter School - Keppel (#1886)     $1,717

Sage Oak Charter School - South (#2051)       $2,274

 

Roll Call Vote:

William Hall

Michael Humphrey

Steve Fraire

Susan Houle

Peter Matz

Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____

  
     
XI. Oral Presentations 11:56 AM
  A. AI Update Brad Bookser 7 m
     
XII. Calendar
 

The next scheduled meeting will be a Study Session held on November 13, 2025.

  
XIII. Comments 12:03 PM
  A. Board Comments 3 m
  B. Superintendent Comments 3 m
XIV. Closing Items 12:09 PM
  A. Adjourn Meeting Vote Board President 1 m
   

Roll Call Vote:

William Hall

Michael Humphrey

Steve Fraire

Susan Houle

Peter Matz

Moved by ______ Seconded by ______ Ayes _____ Nays _____ Absent _____

  

FOR MORE INFORMATION

For more information concerning this agenda, contact 

Sage Oak Charter Schools.