Icebreaker with personality test! Discovering our strengths and limitations to build better communication. 

Reflection

• Reintroduction to Aurum's mission: "Through rigorous instruction and positive character education, Aurum Preparatory Academy educates all students in grades 6 through 8 to succeed in high school, college and life, and serve as the next generation of moral leaders."
• Remembering the history of the ACOE vote to approve the charter
• Listening to student voices
• Bishop Bob: So many people in the world who make a promise but don't keep their word, but with Aurum, you've kept your word. 
• First graduating class last year...students are moving forward to success and opening new opportunities 
• Achieving moral leadership may be hard and slow, but can ultimately make radical change

• General
  • Board meetings and committee meetings will need to be stronger
  • Need to have stronger frequency of small committee meetings
• Regular Board Meetings
  • Last Thursday of month at 6:00 PM
    • Aug 25
    • Spet 22
    • Oct 27
    • Dec 1
    • Jan 26
    • Feb 23
    • March 23
    • Apr 27
    • May 25
    • June 29
  • Exceptions: December 1st (rather than Thanksgiving)
• Small Workgroup Office Hours
  • 2nd Tuesdays at 4:30-6:00 PM
• Recruitment
  • We'll need to recruit to strengthen
  • What we are looking for
    • Fundraising
    • Finance
    • HR understanding
    • Recruitment
    • Community Outreach
    • Good sense of governance structures
  • What we need to do: Reach out to networks
  • LCAP goal is board of 7
  • Stretch goal: Set goal of 3 to bring to 8

LCAP top level indicators: 

• Academic
• Culture
• Operations

Data Dashboard

• Changes how we can access

Meet or Exceed SBAC: 

• ELA 20-21 23%  (looking for 27% in next round)
• Math 20-21 14% (looking for 17% in next round)
• Focus and personalized learning will be important to meet these goals and move towards targeted interventions. 2nd AP will also allow us to have more targeted groups.

Attendance: 

• Attendance is down in all schools 
• 21-22 91.5%
• Home visits earlier/letters at 3, 6, 9 absences/ 6 absences home visit to decrease chronic absenteeism
• Suspension rate decrease can be aided by behavior contracts....For kids who don't need significant counseling, the contract meetings can help control behavior. 

Operations:

• Percentage of teachers that return annually
• We'll be down to 72% retention, 40-50% at other schools
• Bring back board membership up to 8
• Financially--thinking about fundraising ahead of time
• Audit -- When students are enrolled, they fill out income (in regards to free or reduced)...if there is a slight mistake, then there can be a finding. 

New Hires/Staffing: 

• New AP that is operations and project focused will help with sustainability 

Recruitment

• Still in approved ballpark
• Think about Fall 2022 as a timeline 

• Cohort Model 
  • 2 6th grade cohorts 
  • 3 7th grade cohorts  
  • 3 8th grade cohorts 
• Blocks
  • 72 minutes each (allows to get into content and go over additional material)
  • Core Math and English towards beginning of day
  • Science and History at end of the day
  • "Focus" for last hour--more personalized learning

• School Calendar Notes: 
  • August 8th first week of school
  • use first week as orientation to get students invested in school
  • Trimester works on 12 week system
  • Data days--Teachers have professional development days
  • Week without walls
• Updates for this year: 
  • Testing days on short days (Wednesdays)
  • Breaking SBAC(?) over two days
• Staffing
  • Resignations:
    • Curriculum Dean
    • English Teacher
    • Science Teacher
  • Hirings:
    • New Assistant principal 
    • New English Teacher
  • Outstanding Positions
    • Two English
    • Math or Science
    • Assistant Principal (Second)
  • Assistant Principals
    • Instruction--One oversees teachers--coaching, lesson plans, etc.
    • Operations--Second--operations of the school, board agendas, human resources, performance reviews, special projects
  • Exit Interviews
    • Executive Conducted Interviews: 
      • Moving 
      • English Teacher--no response
    • Can we develop a better process for exit interviews so we can get a better 360 review (challenges, where we could improve, etc. What are we doing well, what can we do better). Maybe there is an agency? 

• Discussed potential fundraising opportunities
• Potential October 30th date --golf tournament
• Other fundraising opportunities -- walks, peer-to-peer, etc.

• Some updates needed
  • Terminology of board handbook may need to be revised 
• Conflicts of interest policy
  • If someone has a conflict of interest, you have a duty to disclose
  • After disclosure, the governing board can determine whether there is a conflict of interest
  • Procedures for addressing conflict of interest: 
    • person can make a presentation or comment
    • but will leave during deliberation and vote
  • Violations. of conflict of interest--afford member the opportunity to explain error/failure; if the board felt that there was violation/inappropriate, then they can take action (meeting must be recorded and any vote on action)
  • Annually sign a statement that we have read and understood agreement (and that we understand Aurum is a charitable organization in order to maintain tax exempt status). 
• Attendance
  • Announce by 12 PM that board member cannot make it
  • Don't miss more than one meeting in a row
• Standing Committee versus Working Groups
• Personal fundraising commitment
• Personnel Review (include or align with. mission and not just job performance)
• Media Policy
• Calendar
• Officer Responsibilities
• Working Group (review)
• Job Description  of ED 
• Next Meeting: Further review of the board policy with revisions

• Training on Brown Act
• Review of teleconference rules
• Possible end date to teleconference/virtual--January 2024
• With 5 board, 3 is majority and Brown Act Applies

• Discussed lease

Public Performance Evaluation