Aurum Preparatory Academy

Minutes

Aurum Board of Directors

Date and Time

Thursday May 23, 2019 at 6:00 PM

Location

1034 66th Avenue, Oakland, CA, 94621

Directors Present

A. Benedetto, J. Jordan, J. Weinstein-Carnes, K. Fliss, L. Garcia Giacomo, P. James, V. Toke (remote)

Directors Absent

None

Guests Present

D. Hardin, Ray Ford, S. Samanth

I. Opening Items

A.

Record Attendance and Guests

B.

Call the Meeting to Order

J. Weinstein-Carnes called a meeting of the board of directors of Aurum Preparatory Academy to order on Thursday May 23, 2019 at 6:07 PM.

C.

Approve Minutes

J. Weinstein-Carnes made a motion to approve minutes from the Aurum Board of Directors on 04-25-19 Aurum Board of Directors on 04-25-19.
K. Fliss seconded the motion.
The board VOTED unanimously to approve the motion.

D.

Aurum Mission and GOLD Values

J. Weinstein-Carnes read the mission and GOLD Values.

II. Finance

A.

Finance Committee Report

J. Jordan presented the Finance Committee report.  The 2019-20 budget needs to be approved and submitted to ACOE by June 21 '19, therefore the Board will need to convene to approve the budget prior to that date.  The Finance Committee presented some options for a back-office services for next year.  The goal is to receive comprehensive, timely back-office financial reporting and CALPADS reporting support.  The options for the 2019-20 year are:
a) EdTec for all back office services.
b) Abacus for back office services, excluding CALPADS.  EdTec for CALPADS.
c) Abacus for back office services, excluding CALPADS.  Another provider for CALPADS.

B.

Silicon Schools Line of Credit

D. Hardin presented an offer from Silicon Schools to provide a line of credit at a low 5% interest rate.  The Finance Committee would like approval from the Board to proceed with the line of credit application process.
J. Weinstein-Carnes made a motion to approve a line of credit after reviewing the due diligence requirements from Silicon Schools.
L. Garcia Giacomo seconded the motion.
The board VOTED unanimously to approve the motion.

III. Academic

A.

Academic and Recruitment Committee Report

K. Fliss presented the Academic Committee report.  D. Hardin shared that the recruitment co-ordinator starts next week and recruitment efforts will ramp up immediately thereafter.  D. Hardin share that the last phase of the SBAC was taken today.  The Academic Committee will review results when they become available in August; in the meantime the Academic Committee will review MAP data from upcoming MAP test.

IV. Governance

A.

Board Development Updates

J. Weinstein-Carnes shared that this is the time to ramp up development efforts.  Board members are encouraged to reach out to their networks with updates on the school and a request for donations.

B.

Governance Committee Report

J. Weinstein-Carnes, J. Jordan and A. Benedetto presented at Board Match.  The team met many candidates; 11 were highly interested.  In addition, R. Ford expressed interest and reached out directly (couldn't attend Board Match).  J. Weinstein-Carnes reached out to all of them and plans to follow up with a phone call and secure some members who will join our Board retreat in July.
J. Weinstein-Carnes requested that everyone fill in the performance evaluation for D. Hardin.  Results will be shared with P. James and put into a memo for D. Hardin.
J. Weinstein-Carnes announced that Brown Act training will be made available online and Board members will be required to complete it this summer.
 

V. Executive Director Report

A.

Executive Director Report

D. Hardin presented Executive Director report.  All teachers have been hired for 2019-20.  Final interviews are underway for the final staff positions.  
D. Hardin presented report on staffing and suspension rate.
D. Hardin presented Seeds of Awareness contract for mental health counseling.
D. Hardin presented draft of LCAP (Local Control and Accountability Plan) and the Board reviewed.
 

B.

Mental Health Counseling

J. Jordan made a motion to approve contract from Seeds of Awareness, presented by D. Hardin, for mental health counseling.
J. Weinstein-Carnes seconded the motion.
The board VOTED unanimously to approve the motion.

VI. Closing Items

A.

Adjourn Meeting

J. Weinstein-Carnes made a motion to adjourn the meeting.
L. Garcia Giacomo seconded the motion.
The board VOTED unanimously to approve the motion.
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 8:25 PM.

Respectfully Submitted,
K. Fliss