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Aurum Preparatory Academy

Aurum Preparatory Academy Board Retreat

Date and Time

Saturday June 22, 2024 at 9:00 AM PDT

Location

1034 66th Ave

Oakland, CA 94621

Agenda

Section Number Topic Number Details Purpose Presenter Time
I. Opening Items 9:00 AM
  A. Call the Meeting to Order   Vincent Hayes 1 m
   

Time:

  
  B. Roll Call -- Establish Quorum Vote Vincent Hayes 1 m
   

Vincent Hayes
John Huddle

Erika Cardona

Curtis Pehl

  
  C. Approval of the Agenda Vote Vincent Hayes 1 m
   

Vincent Hayes
John Huddle

Erika Cardona

Curtis Pehl

  
  D. Public Comment   Vincent Hayes 5 m
   

Aurum Preparatory Academy welcomes your participation at Aurum Prep Board meetings. The purpose of the meeting of the Board of Directors ("Board") is to conduct the affairs of Aurum Prep in public. Your participation ensures continuing community interest in Aurum Prep.

 

Speakers must appear to make public comments virtually in-person during via video conference. Anonymous comments are not permitted.

 

Comments are to address Open or Closed Session items found on the agenda. Each comment will be limited to three (3) minutes. A total of fifteen (15) minutes will be afforded for public comment. Unless an item has been placed on the published agenda in accordance with the Brown Act, there shall be no action taken, nor should there be comments on, responses to, or discussion of a topic not on the agenda. Board members may: (1) acknowledge receipt of information/report; (2) refer to staff with no direction as to action or priority; or (3) refer the matter to the next agenda.

 

Personal attacks against Aurum Prep employees and/or Aurum Prep Board members are inappropriate and not considered by the Board at a public Board Meeting. The Board has a complaint process which should be followed. The Board will not respond to personal attacks against employees or Board members in a public meeting and cautions members of the public that they will be personally responsible for any remarks made.

  
II. Consent Items 9:08 AM
 
(One Vote). The Board shall motion to approve all of the Consent Items as identified in this section of the Board agenda with one vote.
 
Consent section items are for routine matters that do not require discussion or deliberation by the Board. The consent calendar permits the board to approve multiple items by one action. All board members have the right to remove a consent item from the consent calendar so that normal discussion and deliberation may take place.
  
  A. June Board Meeting Minutes Approve Minutes Vincent Hayes 2 m
   

Review and vote to approve or amend minutes. 

  
     
  B. Approval of Application for Title Funding through Consolidated Application Vote Franci Sassin 2 m
   

The Application for Funding for 24-25 Title funding to be submitted to CDE through the Consolidated Application

  
  C. Education Protection Account (EPA) Spending Plan and Report of Expenditures Vote Franci Sassin 2 m
   

Annual approval of the EPA Spending Plan for 24-25 and Report on Expenditures for 23-24

  
III. PUBLIC HEARING on LCAP
 

Aurum Preparatory Academy will hold a Public Hearing regarding the 24-25 LCAP prior to Board Adoption. See the Action item below for a copy of the LCAP.

  
IV. Action Items 9:14 AM
 

Require Annual Items for Action

  
  A. Aurum Prep 24-25 LCAP Vote Vincent Hayes 15 m
   

Review and approval of 24-25 LCAP, including Annual Update for 23-24 LCAP

  
  B. 2024-25 Preliminary Budget Vote Franci Sassin 15 m
   

Review and approval of the 24-25 Budget which is aligned with the LCAP

  
  C. Prop 28 Annual Report Vote Franci Sassin 5 m
   

The Prop 28 funding requires board approval of an Annual Report

  
  D. ExED Supplemental Contract for CALPADS Services Vote Vincent Hayes 5 m
   

Reconsideration of vendor to provide CALPADS reporting services for 24-25

  
  E. Board Regular Meeting Calendar for 24-25 Vote Vincent Hayes 10 m
   

Discuss and approve a Board Calendar for Regular Meetings for 24-25

  
V. Information and Discussion 10:04 AM
  A. Notice of Concern from ACOE and Compliance Item Review FYI Vincent Hayes 10 m
   

Review of items on Notice of Concern issued to Aurum Prep by ACOE.  Board review of compliance elements of the Charter and MOU.

  
  B. Local Indicator Review Discuss Vincent Hayes 10 m
   

Review of report on Local Indicators for Aurum Preparatory Academy

  
  C. Break Discuss Vincent Hayes 15 m
   

The Board will take adjourn for a break

  
  D. Reorientation around Mission and Vision FYI Vincent Hayes 15 m
   

Grounding in our mission and vision showing the authorization video 

  
VI. Action Items 10:54 AM
  A. Fundraising Discuss Vincent Hayes 15 m
   

Discussing a fundraiser or potential golf tournament.

  
VII. Lunch 11:09 AM
 

The Board will take adjourn for a lunch

  
  A. Lunch FYI Vincent Hayes 30 m
   

The Board will adjourn for lunch 

  
VIII. Closing Items 11:39 AM
  A. Board Terms and Recruitment FYI Vincent Hayes 30 m
   

Board Calendar and Recruitment (pg. 27)

  
  B. Board Handbook Review Part 1 Discuss Vincent Hayes 20 m
   

Board Handbook Review

  
  C. Board Policy Review Part 2 FYI Vincent Hayes 15 m
   

Board Handbook and Governance Policies

  
  D. Facilities Update Discuss Vincent Hayes 10 m
   

Discuss our facility and maintenance

  
  E. Goals for the Upcoming Year Discuss Vincent Hayes 20 m
   

Discuss Board and Organizational Goals based on the LCAP and present needs. 

  
  F. Board Comments FYI Vincent Hayes 10 m
  G. Next Board Meeting FYI Vincent Hayes 1 m
   

Next Regularly Scheduled Board meeting: TBD

  
  H. Adjourn Meeting Vote Vincent Hayes 1 m
   

Vincent Hayes

John Huddle

Erika Cardona

Curtis Pehl