Trustee Obligations Update

Nicole provided an update on trustee obligations, working with the business manager to ensure all trustees are up-to-date on responsibilities.

Most trustees are in compliance, with only a few needing to finalize conflict of interest acknowledgment forms.

Trustee Attendance Review

Rachel presented a spreadsheet showing trustee attendance percentages for full board and committee meetings.

The policy requires 75% attendance for both.

Some trustees communicate absences in advance.

Terry Maxey was identified as consistently absent without communication.

Handling Trustee Absence

The committee discussed how to handle Terry Maxey's situation, noting they have 'gone dark' and not responded to outreach attempts.

They reviewed bylaws regarding trustee removal and decided to make further attempts to contact Terry for a written resignation before potentially voting to remove them at the December board meeting.

Assistant Treasurer Proposal

The committee proposed keeping AnnMarie as treasurer for now, but appointing Denise as assistant treasurer to help when needed.

They also proposed separating the treasurer and finance committee chair roles, which have traditionally been combined.

The proposal is to have Denise chair the finance committee to provide more consistent leadership.
The committee reviewed bylaws to confirm this arrangement is allowable.

They plan to formally propose these changes at the December board meeting.