Ceiba College Preparatory Academy
Minutes
Regular Board Meeting: agenda updated 3/12/19 (12:15pm)
Date and Time
Tuesday March 12, 2019 at 5:00 PM
Location
260 W. Riverside Drive, Watsonville, CA 95076 - Conference Room 211
TO DIAL INTO THE MEETING
831-707-2114
Conference ID: 410015
PARA LLAMAR / UNIRSE POR TELÉFONO A UNA REUNIÓN
831-707-2114
ID de la Conferencia: 410015
HOW TO REQUEST ACCOMMODATIONS FOR PEOPLE WITH DISABILITIES
Ceiba Public Schools does not discriminate on the basis of disability and no person shall, by reason of a disability, be denied the benefits of its services, programs, or activities. This meeting location is an accessible facility. If you wish to attend this meeting and require special assistance in order to participate, please contact Raquel Arenas-Humphreys at 831-740-8769 at least three working days in advance of this meeting to make arrangements. People with disabilities may request a copy of the agenda in an alternative format. As a courtesy to those persons affected, please attend the meeting smoke and scent-free.
CÓMO SOLICITAR ACOMODACIONES PARA LAS PERSONAS CON DISCAPACIDADES
Las Escuelas Públicas Ceiba no discriminan en base a la discapacidad y a ninguna persona se le debe negar, por motivo de una discapacidad, los beneficios de sus servicios, programas o actividades. Este lugar de reunión es una instalación accesible. Si usted desea asistir a esta junta y requiere asistencia especial para poder participar, por favor contacte a Raquel Arenas-Humphreys al 831-740-8769 por lo menos tres días laborales antes de esta junta para hacer los arreglos necesarios. Las personas con discapacidad pueden solicitar una copia de la agenda en un formato alterno. Como cortesía a esas personas afectadas, por favor asista a la junta sin olor a cualquier aroma o a cigarro.
SERVICIOS DE TRADUCCIÓN
Si gusta estar presente o participar en una junta de la mesa directiva de ‘Ceiba Public Schools’, hay servicios de traducción al español disponibles. Por favor contacte a Raquel Arenas-Humphreys al 831-740-8769 por lo menos tres días laborales antes de esta junta para hacer los arreglos necesarios.
TRANSLATION SERVICES
If you would like to attend or participate in the meeting of the Board of Ceiba Public Schools, Spanish language translation is available. Please make advance arrangements at least three business days in advance by calling Raquel Arenas-Humphreys at 831-740-8769.
831-707-2114
Conference ID: 410015
PARA LLAMAR / UNIRSE POR TELÉFONO A UNA REUNIÓN
831-707-2114
ID de la Conferencia: 410015
HOW TO REQUEST ACCOMMODATIONS FOR PEOPLE WITH DISABILITIES
Ceiba Public Schools does not discriminate on the basis of disability and no person shall, by reason of a disability, be denied the benefits of its services, programs, or activities. This meeting location is an accessible facility. If you wish to attend this meeting and require special assistance in order to participate, please contact Raquel Arenas-Humphreys at 831-740-8769 at least three working days in advance of this meeting to make arrangements. People with disabilities may request a copy of the agenda in an alternative format. As a courtesy to those persons affected, please attend the meeting smoke and scent-free.
CÓMO SOLICITAR ACOMODACIONES PARA LAS PERSONAS CON DISCAPACIDADES
Las Escuelas Públicas Ceiba no discriminan en base a la discapacidad y a ninguna persona se le debe negar, por motivo de una discapacidad, los beneficios de sus servicios, programas o actividades. Este lugar de reunión es una instalación accesible. Si usted desea asistir a esta junta y requiere asistencia especial para poder participar, por favor contacte a Raquel Arenas-Humphreys al 831-740-8769 por lo menos tres días laborales antes de esta junta para hacer los arreglos necesarios. Las personas con discapacidad pueden solicitar una copia de la agenda en un formato alterno. Como cortesía a esas personas afectadas, por favor asista a la junta sin olor a cualquier aroma o a cigarro.
SERVICIOS DE TRADUCCIÓN
Si gusta estar presente o participar en una junta de la mesa directiva de ‘Ceiba Public Schools’, hay servicios de traducción al español disponibles. Por favor contacte a Raquel Arenas-Humphreys al 831-740-8769 por lo menos tres días laborales antes de esta junta para hacer los arreglos necesarios.
TRANSLATION SERVICES
If you would like to attend or participate in the meeting of the Board of Ceiba Public Schools, Spanish language translation is available. Please make advance arrangements at least three business days in advance by calling Raquel Arenas-Humphreys at 831-740-8769.
Directors Present
G. Davis, M. Wall, O. Madrigal (remote), Y. Parra (remote)
Directors Absent
L. Gamboa, M. Jones, M. Navas
Ex Officio Members Present
A. Millar (remote)
Non Voting Members Present
A. Millar (remote)
Guests Present
D. Ornelas, J. Ripp
I. Opening Items
A.
Call the Meeting to Order
Y. Parra called a meeting of the board of directors of Ceiba College Preparatory Academy to order on Tuesday Mar 12, 2019 at 5:02 PM.
B.
Record Attendance and Guests
C.
Welcome and Introductions
D.
Approval of the Agenda
Starting with the Action items after approval of consent agenda and minutes (1.f.)
G. Davis made a motion to approve the agenda.
M. Wall seconded the motion.
The board VOTED unanimously to approve the motion.
E.
Public Comment
MEChA of Ceiba for public comment to present the request for the MEChA conference trip for the UCLA MEChA National Conference.
F.
Consent Agenda
O. Madrigal made a motion to approve the consent agenda.
G. Davis seconded the motion.
The board VOTED unanimously to approve the motion.
II. Reports
A.
Student Voice and Leadership
B.
Board Report
Yesenia Parra, Meredith Wall, Mary Navas and Annie Millar attended the YMC Brown Act & Conflict of Interest Law Training
- The training was informative and can be immediately implemented (see Notice at the top of the agenda
- Must follow Brown Act in that we must indicate the location for those Board members who are dialing in
- This will be addressed beginning with the next Board Meeting
- Address must be included
- These policies extend to Board Committees is something that we'll need to address as well
- Communication as a Board should be made one-way; efforts will be made to use (bcc) email function
- The Executive Director may be contacted individually with clarifying questions
- Beginning in January 2020, staff members may be allowed as members of the Board
C.
Facilities/Operations
Enrollment/Attendance Update
Loan update added as a standing item for this section
- Ceiba's enrollment dropped to 514
- Attendance rate seems to be slightly higher than in years past
Loan update added as a standing item for this section
- Working on approval processes to be put in place for drawing from the construction credit line
- Ceiba to bring more on this in the next meeting
- $21k cost for the loan for processing
- Part to Santa Cruz County Bank
- Part to regional state guarantee program
D.
Academic Excellence Committee Report
Academic Excellence update from Ripp
- High school bell schedule for next year is mostly the same
- Hoping to add DEAR (drop everything and read) section
E.
Finance Committee Report
Update from most recent meeting
- We are in a better cash position compared to earlier in the year
- Second Interim Budget draft reviewed and expenditures increased but revenues increased to offset
- Compensation study in progress
- Benefits have to be balanced but committee feels that increases in PTO could be addressed
- Expect more information in the coming meetings after Finance Committee discusses further
- Benefits have to be balanced but committee feels that increases in PTO could be addressed
F.
Executive Director/Principal Report
ILP week is coming next week for families/teachers
Students will take MAP test in the morning of that same week
College visits were postponed to April due to the weather
Students will take MAP test in the morning of that same week
College visits were postponed to April due to the weather
- Addendum to permission slips will be given for parents review
- Eligibility was waived for this dance as they had not had a dance to this point
- Ripp discussed this with ASB and they will work on what Ceiba can do to encourage passing classes and still be able to participate in the event
- Student comment: Some students (that were previously ineligible) did not feel like they wanted to go through effort of getting teachers to sign off to say that they are making a significant effort to improve their grade
- Board comment: What are we doing to increase student engagement?
- Ripp: We could take a deeper dive into eligibility policy/rules at Academic Excellence
III. Action Items
A.
Approval of the Second Interim Budget Report
Second Interim update
- Summary discusses ADA staying steady
- Expected expenditures slightly increasing due to loss of e-rate funding to subsidize internet service provider services
- AT&T did not deliver on services so Ceiba stayed with the previous vendor
- Net income projects to be $349k+ at end of 2018-2019
- There were some changes in the expenditure detail due to coding changes for DMS to make sure expenditures were coded to the right budget code
G. Davis made a motion to approve the second interim budget.
O. Madrigal seconded the motion.
The board VOTED unanimously to approve the motion.
B.
Approval for the 19/20 School Calendar
Latest calendar draft for 2019/2020 moves the start date of school by seven school days
- Accommodates move to a new Student Information System that begins rollout in August from PVUSD
- Meets minimum instructional minutes
- Keeps year round calendar
- Shortens breaks at Fall and Spring quarter
M. Wall made a motion to approve the 19/20 calendar.
O. Madrigal seconded the motion.
The board VOTED unanimously to approve the motion.
C.
Approval of Contract with Wald, Ruhnke and Dost for Building Repair
To fund the proposed contract services, Ceiba would draw down on the new construction credit line with Santa Cruz County Bank
G. Davis made a motion to approve the contract with Wald, Ruhnke, & Dost for architectural services.
O. Madrigal seconded the motion.
The board VOTED unanimously to approve the motion.
D.
Approval of the Safety Plan
Draft safety plan to share with Santa Cruz County Office of Education to bring Ceiba Board policies up to speed with their expected comprehensive safety plan procedures
Board: Is there a plan to alert families when the school is in a lockdown drill?
Board: Is there a plan to alert families when the school is in a lockdown drill?
- Staff: 1. Working with a safety professional to determine how to use 2. One member of crisis team assigned to driveway during a drill to communicate with parents that there is a drill.
M. Wall made a motion to approve the safety plan.
O. Madrigal seconded the motion.
The board VOTED unanimously to approve the motion.
E.
Resolution #4:Board Signatories with Increase in Executive DIrector's Signing Authority
This resolution brought to the Board by recommendation from some of the Board members on Finance Committee.
M. Wall made a motion to approve the resolution.
G. Davis seconded the motion.
The board VOTED unanimously to approve the motion.
F.
Animals on Campus Policy (draft)
Ceiba does not have a service animal policy at the moment. This could be treated as a first read to address any questions on the policy. The policy is from CharterSafe. The only changes were the deletion of extensive information regarding miniature horses as service animals. The policy addresses how to respond to allergies and fears.
- Student comment: Where would this be located? Students may become distracted.
- Staff Response: The animal would be with Millar and Ceiba would have to address this with a Human Resource policy
- Board comment: Sometimes, service dogs are not to be addressed. How does the policy address what interactions people at the school may have?
- Staff Response: Ceiba will address this in the policy
IV. Closed Session
A.
Public Comment on Closed Session
There was no Public Comment on Closed Session.
B.
Adjourn to Closed Session
C.
Closed Session
D.
Adjourn Closed Session
V. Reconvene Open Session
A.
Report out from Closed Session
There was no action taken during Closed Session.
VI. Closing Items
A.
Items for April Regular Board Meeting
B.
Adjourn Meeting
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 6:51 PM.
Respectfully Submitted,
D. Ornelas