Ceiba College Preparatory Academy
Minutes
Regular Board Meeting
Date and Time
Tuesday October 30, 2018 at 5:00 PM
Location
260 W. Riverside Drive, Watsonville - Conference Room 211
Directors Present
G. Davis (remote), L. Gamboa, M. Jones, M. Navas (remote), M. Wall, Y. Parra
Directors Absent
None
Ex Officio Members Present
A. Millar
Non Voting Members Present
A. Millar
Guests Present
D. Ornelas, J. Ripp, Olivia Madrigal
I. Opening Items
A.
Call the Meeting to Order
Y. Parra called a meeting of the board of directors of Ceiba College Preparatory Academy to order on Tuesday Oct 30, 2018 at 5:02 PM.
B.
Record Attendance and Guests
C.
Welcome and Introductions
D.
Approval of the Agenda
G. Davis made a motion to approve the agenda.
M. Jones seconded the motion.
The board VOTED unanimously to approve the motion.
E.
Public Comment
Public comment from teacher Donna LeFever: She suggested that we implement staff and student surveys to get input on school culture.
F.
Consent Agenda
M. Wall made a motion to approve consent agenda items.
G. Davis seconded the motion.
The board VOTED to approve the motion.
II. Reports
A.
Student Voice and Leadership
B.
Facilities/Operations
Attendance/Enrollment:
Science Classroom:
Proposal for Breakfast:
- Request was made to include the following information in the monthly report:
- Reasons students leave
- Highlight changes in month-to-month and year-to-year comparisons and explain why
Science Classroom:
- Close to finalization
- Awaiting the occupancy permit from the City of Watsonville.
Proposal for Breakfast:
- Cost breakdown for breakfast
- Need to plan for staff, cleanup and managing the waste
C.
Academic Excellence Committee Report
Academic Excellence:
- Interest in expanding AP classes for high school
- How to make Ceiba more engaging (special) for students at the high school level
- Ripp: Middle school generally happy with experience; HS sentiment that we don't give a lot of freedom. Same rules as MS.
- A suggestion was made to look at having something special/unique for each high school grade level for students to look forward to.
- Bell schedule
- Potential modification (class periods, length of class periods)
D.
Finance Committee
DMS Update:
- Changes to the monthly update will be requested to include:
- Additional language regarding the current status (litigation) will be added
- Identify what percentage of the year we are in by 9/30/18 (should be 25%)
- Ceiba staff to work with DMS on fine-tuning the reports and processes
- Cash flow is running very lean in these first initial months
E.
Executive Director/Principal Report
F.
Local Performance Indicators
Parent Survey:
- Rate of return was discussed.
- Currently use Gallup poll
- Looking into potentially using California Healthy Kids Survey
III. Action Items
A.
Approval of Prospective New Board Member
Olivia Madrigal
- Has had and currently has family members attending the school
- Has met with Annie Millar, Dina Hoffman, Yesenia Parra
M. Navas made a motion to approve Olivia Madrigal as a Board Member.
L. Gamboa seconded the motion.
The board VOTED unanimously to approve the motion.
B.
Contract with Wald, Ruhnke and Dost for Schematic Drawings for Repair of 260 W. Riverside
This contract would be connected with the Construction Loan Ceiba is working with Santa Cruz County Bank on. This would be a good first step in preparing for the 'big fix' of the building
- Timeline for schematic drawings is 6-8 weeks
- Millar: Recommend moving this forward to move the process forward
- The services would not begin until after the loan is approved and enabled
- Questions from the Board:
- Does delaying approval change or alter the cost?
- Does delaying the approval change the scope of work?
G. Davis made a motion to approve the contract with Wald, Ruhnke, & Dost.
M. Navas seconded the motion.
The board VOTED unanimously to approve the motion.
IV. Closed Session
A.
Public Comment on Closed Session
No public comments were made on Closed Session.
B.
Adjourn to Closed Session
C.
Closed Session
D.
Adjourn Closed Session
V. Reconvene Open Session
A.
Report out from Closed Session
No action was taken during Closed Session.
VI. Board Business
A.
Review 2018 Board Meeting Schedule
The next Board meeting is in two weeks: Tuesday, November 13, 2018.
VII. Closing Items
A.
Items for November 13, 2018 Regular Board Meeting
Finance Committee:
- Finance Committee will look at actuals v. budget with an eye towards making recommendations for budget reductions.
B.
Adjourn Meeting
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 7:25 PM.
Respectfully Submitted,
A. Millar