Ceiba College Preparatory Academy
Minutes
Special Board Meeting (agenda modified 6/12 at 9:30am)
Date and Time
Tuesday June 12, 2018 at 4:00 PM
Location
260 W. Riverside Drive, Watsonville, CA - Conference Room 211
Directors Present
G. Davis (remote), L. Gamboa, Y. Parra (remote)
Directors Absent
C. Bolling, M. Wall
Ex Officio Members Present
A. Millar
Non Voting Members Present
A. Millar
Guests Present
D. Ornelas, Karl Yoder, Wendy Walker, Will Selden, i. Brunetti
I. Opening Items
A.
Record Attendance and Guests
B.
Call the Meeting to Order
Y. Parra called a meeting of the board of directors of Ceiba College Preparatory Academy to order on Tuesday Jun 12, 2018 at 4:03 PM.
II. 260 W. Riverside Facilities Overview
A.
260 W. Riverside Facilities Overview
B.
Contract with Selden and Son
This is a template from the American Institute of Architects.
- Will Selden has been working with Ceiba to make necessary edits to protect Ceiba Public Schools
- CPS will be taking on a Builder's Risk policy from CharterSAFE
G. Davis made a motion to approve the contract.
L. Gamboa seconded the motion.
The board VOTED unanimously to approve the motion.
III. 18/19 Budget Development
A.
Preview of 18/19 Budget
Preview of the 18/19 budget:
- Finance Committee has reviewed and discussed.
IV. Closing Items
A.
Preparation for 6/19/18 Board Meeting
CPS will get a draft of the budget with LCAP
Budget due to County by 6/30
Budget due to County by 6/30
- Have time to schedule more time if budget not ready after 6/19
B.
Adjourn Meeting
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 4:49 PM.
Respectfully Submitted,
Y. Parra
- CPS has $620k in donated funds
- Costed out budget with 10% contingency
- Karl Yoder (DMS) can speak to financials
- Will Selden can speak to construction
- Wendy Walker on call (Sarah Kollman reviewed contract as facilities expert of YMC)
- Have all but $150k donations in-hand
- This $150K is committed
- Pending spending $150k by June 30
Extent of remodel has expanded- Repairing the in-fill at 113 (where lab classroom will be remodeled) can be done to finalize all of science lab classroom while seeing how the 'big fix' of building would work occur
- $23k estimate
- Architectural work is donated
- Details have been added to permitting for science classroom with City of Watsonville
Finance committee met to discuss on 6/8/18.Karl Yoder of DMS