Ceiba College Preparatory Academy
Minutes
Regular Meeting of the Ceiba Board of Directors
Date and Time
Tuesday May 16, 2017 at 5:00 PM
Location
260 W. Riverside, Watsonville, Room 113
Directors Present
A. Luthra (remote), C. Bolling (remote), G. Davis, L. Gamboa, M. Wall, Y. Parra
Directors Absent
D. Maldonado
Directors who arrived after the meeting opened
C. Bolling, L. Gamboa
Ex Officio Members Present
D. Commons
Non Voting Members Present
D. Commons
Guests Present
D. Ornelas, J. Ripp, i. Brunetti
I. Opening Items
A.
Record Attendance and Guests
Board approved: 6/20/17
B.
Call the Meeting to Order
D. Maldonado called a meeting of the board of directors of Ceiba College Preparatory Academy to order on Tuesday May 16, 2017 at 5:00 PM.
C.
Opportunity to Address the Board
Foundation Report:
I. Scholarships
29 applications
10 finalists selected
* 4 $3000 scholarships (renewable for four years)
* 2 $3000 inaugural Founders' Scholarships (renewable for four years)
* 5 $500 scholarships (non-renewable with the exception of one scholarship which is four year renewable and which will increase to $3,000 upon enrollment in a four year college or university)
100% renewal for 15/16 scholarships (students are maintaining a 3.0 or above GPA)
Foundation recently received a $12,000 donation for scholarships
II. Foundation Board
T. Brown, A. Millar, T. Sebastian
By-laws say 3-5 members
Next steps: Add additional board members? When is the right time to staff the Foundation?
I. Scholarships
29 applications
10 finalists selected
* 4 $3000 scholarships (renewable for four years)
* 2 $3000 inaugural Founders' Scholarships (renewable for four years)
* 5 $500 scholarships (non-renewable with the exception of one scholarship which is four year renewable and which will increase to $3,000 upon enrollment in a four year college or university)
100% renewal for 15/16 scholarships (students are maintaining a 3.0 or above GPA)
Foundation recently received a $12,000 donation for scholarships
II. Foundation Board
T. Brown, A. Millar, T. Sebastian
By-laws say 3-5 members
Next steps: Add additional board members? When is the right time to staff the Foundation?
D.
Approve Minutes
This item was moved to the next Regular Meeting of the Board of Directors.
II. Consent Agenda
A.
Approval of Items in the Board Packet
G. Davis made a motion to Approve the Consent Agenda.
Y. Parra seconded the motion.
The board VOTED unanimously to approve the motion.
III. Reports
A.
Associated Student Body
ASB Leaders presented the monthly report. Information on the CLOP program at UCSB was presented. Next year's ASB Leaders were introduced to the Board. Information on the acceptances to college and universities was presented to the Board.
C. Bolling arrived.
L. Gamboa arrived.
B.
Community Development Committee
Ms. Parra and Ms. Brunetti will co-chair the committee. Michael Jones, Rosie Infante (Ceiba parent) and Fatima Segura (Ceiba Counselor) are on the committee. The goal is to add a student and another community member to the committee. Next steps: recruit additional members, review the 17/18 workplan, and develop a mini public relations campaign on the college acceptances.
C.
Academic Excellence Committee
The following items are under consideration:
I. Systematic Student Interventions: "Fast 40"; 3:20 release
* two days of academic intervention
* two days of enrichment
* all teachers involved four days per week
* all students accounted for
II. HS Offerings
* Math department is looking at replacing "Big Ideas" curriculum with one better aligned to Common Core
* Advanced Placement classes may be replaced by
- Honors classes
- Dual enrollment at Cabrillo College
III. Program Evaluation
* Academic Excellence Committee is developing a plan to evaluate academic programs to determine whether to continue or discontinue them
I. Systematic Student Interventions: "Fast 40"; 3:20 release
* two days of academic intervention
* two days of enrichment
* all teachers involved four days per week
* all students accounted for
II. HS Offerings
* Math department is looking at replacing "Big Ideas" curriculum with one better aligned to Common Core
* Advanced Placement classes may be replaced by
- Honors classes
- Dual enrollment at Cabrillo College
III. Program Evaluation
* Academic Excellence Committee is developing a plan to evaluate academic programs to determine whether to continue or discontinue them
D.
Financial Update
The report was presented by Roy Kim from SavantCo and included:
* 16/17 Revenue projections following the loss of ADA from the building closure
* Three-year comparisons in financials
- significant P-2 ADA change
- 15/16 one-time discretionary funds helpd the ending balance
- large increase in benefit cost (STRS increase)
- decreased fund balance
- LCFF funding is leveling off
* Debt/covenant: This is a priority
* 16/17 Revenue projections following the loss of ADA from the building closure
* Three-year comparisons in financials
- significant P-2 ADA change
- 15/16 one-time discretionary funds helpd the ending balance
- large increase in benefit cost (STRS increase)
- decreased fund balance
- LCFF funding is leveling off
* Debt/covenant: This is a priority
E.
Finance Committee
The committee is not ready to make its recommendation. We may need a Special Board meeting to approve.
IV. Action Items
A.
Approval of 17/18 Plan for Structured Student Support
G. Davis made a motion to change to the schedule to implement the Academic Intervention Program.
L. Gamboa seconded the motion.
The board VOTED unanimously to approve the motion.
B.
Approval of Contract with Financial Services Contractor
No action was taken on this item.
V. Closed Session
A.
Public Comment on Closed Session
There was no public comment on Closed Session.
B.
Adjourn to Closed Session
C.
Closed Session Item
VI. Reconvene to Open Session
A.
Report from Closed Session
No action was taken during Closed Session.
VII. Closing Items
A.
Board Calendar
Next regular Board meeting is 6/20/17.
B.
End of Year Events
The Board was asked to rsvp for end-of-year events (promotion, commencement, Senior Awards Gala, College Acceptance Speeches, etc.).
C.
Adjourn Meeting
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 7:00 PM.
Respectfully Submitted,
D. Maldonado