Ceiba College Preparatory Academy
Regular Board Meeting: agenda updated 3/12/19 (12:15pm)
Date and Time
Tuesday March 12, 2019 at 5:00 PM PDT
Location
260 W. Riverside Drive, Watsonville, CA 95076 - Conference Room 211
TO DIAL INTO THE MEETING
831-707-2114
Conference ID: 410015
PARA LLAMAR / UNIRSE POR TELÉFONO A UNA REUNIÓN
831-707-2114
ID de la Conferencia: 410015
HOW TO REQUEST ACCOMMODATIONS FOR PEOPLE WITH DISABILITIES
Ceiba Public Schools does not discriminate on the basis of disability and no person shall, by reason of a disability, be denied the benefits of its services, programs, or activities. This meeting location is an accessible facility. If you wish to attend this meeting and require special assistance in order to participate, please contact Raquel Arenas-Humphreys at 831-740-8769 at least three working days in advance of this meeting to make arrangements. People with disabilities may request a copy of the agenda in an alternative format. As a courtesy to those persons affected, please attend the meeting smoke and scent-free.
CÓMO SOLICITAR ACOMODACIONES PARA LAS PERSONAS CON DISCAPACIDADES
Las Escuelas Públicas Ceiba no discriminan en base a la discapacidad y a ninguna persona se le debe negar, por motivo de una discapacidad, los beneficios de sus servicios, programas o actividades. Este lugar de reunión es una instalación accesible. Si usted desea asistir a esta junta y requiere asistencia especial para poder participar, por favor contacte a Raquel Arenas-Humphreys al 831-740-8769 por lo menos tres días laborales antes de esta junta para hacer los arreglos necesarios. Las personas con discapacidad pueden solicitar una copia de la agenda en un formato alterno. Como cortesía a esas personas afectadas, por favor asista a la junta sin olor a cualquier aroma o a cigarro.
SERVICIOS DE TRADUCCIÓN
Si gusta estar presente o participar en una junta de la mesa directiva de ‘Ceiba Public Schools’, hay servicios de traducción al español disponibles. Por favor contacte a Raquel Arenas-Humphreys al 831-740-8769 por lo menos tres días laborales antes de esta junta para hacer los arreglos necesarios.
TRANSLATION SERVICES
If you would like to attend or participate in the meeting of the Board of Ceiba Public Schools, Spanish language translation is available. Please make advance arrangements at least three business days in advance by calling Raquel Arenas-Humphreys at 831-740-8769.
831-707-2114
Conference ID: 410015
PARA LLAMAR / UNIRSE POR TELÉFONO A UNA REUNIÓN
831-707-2114
ID de la Conferencia: 410015
HOW TO REQUEST ACCOMMODATIONS FOR PEOPLE WITH DISABILITIES
Ceiba Public Schools does not discriminate on the basis of disability and no person shall, by reason of a disability, be denied the benefits of its services, programs, or activities. This meeting location is an accessible facility. If you wish to attend this meeting and require special assistance in order to participate, please contact Raquel Arenas-Humphreys at 831-740-8769 at least three working days in advance of this meeting to make arrangements. People with disabilities may request a copy of the agenda in an alternative format. As a courtesy to those persons affected, please attend the meeting smoke and scent-free.
CÓMO SOLICITAR ACOMODACIONES PARA LAS PERSONAS CON DISCAPACIDADES
Las Escuelas Públicas Ceiba no discriminan en base a la discapacidad y a ninguna persona se le debe negar, por motivo de una discapacidad, los beneficios de sus servicios, programas o actividades. Este lugar de reunión es una instalación accesible. Si usted desea asistir a esta junta y requiere asistencia especial para poder participar, por favor contacte a Raquel Arenas-Humphreys al 831-740-8769 por lo menos tres días laborales antes de esta junta para hacer los arreglos necesarios. Las personas con discapacidad pueden solicitar una copia de la agenda en un formato alterno. Como cortesía a esas personas afectadas, por favor asista a la junta sin olor a cualquier aroma o a cigarro.
SERVICIOS DE TRADUCCIÓN
Si gusta estar presente o participar en una junta de la mesa directiva de ‘Ceiba Public Schools’, hay servicios de traducción al español disponibles. Por favor contacte a Raquel Arenas-Humphreys al 831-740-8769 por lo menos tres días laborales antes de esta junta para hacer los arreglos necesarios.
TRANSLATION SERVICES
If you would like to attend or participate in the meeting of the Board of Ceiba Public Schools, Spanish language translation is available. Please make advance arrangements at least three business days in advance by calling Raquel Arenas-Humphreys at 831-740-8769.
Agenda
| I. | Opening Items | |
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Opening Items
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| A. | Call the Meeting to Order | |
| B. | Record Attendance and Guests | |
| C. | Welcome and Introductions | |
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1. Introduction of Guests/Attendees
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| D. | Approval of the Agenda | |
| E. | Public Comment | |
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At this time, any person may address the Board on any item not listed on the agenda. Pursuant to the Brown Act, the Board can not consider issues or take action on requests during this comment period.
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| F. | Consent Agenda | |
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1. Minutes * Regular Board Meeting 1/22/19 * Regular Board Meeting 2/12/19 2. Contracts and Memos of Understanding for 18/19 * Internet Provider and Telecom Services for 19/20 3. Policies The following are policies which are required for the Safety Plan. They were reviewed by the Board at the 2/12/19 meeting and are brought back on consent for approval. They are also included in the Safety Plan which will be addressed in the Action Item section of the 3/12/19 meeting. 1. Emergencies and Disaster Preparedness Plan 2. Bullying Prevention 3. Employee Security 4. Child Abuse Prevention and Reporting 5. Nondiscrimination Harassment 6. Positive School Climate 7. Uniform Complaint Policy and Procedures 4. Overnight/Water-based Field Trip Approval * MEChA National Conference/Los Angeles: overview and itinerary (itinerary is subject to minor changes) * Spring Intersession: Water-based Science-oriented Field Trips (Elkhorn Slough canoes; beach): to be added to the agenda 5. Staffing * The monthly update will be provided to the Board on 3/12/19 |
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| II. | Reports | |
| A. | Student Voice and Leadership | |
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At each meeting, one or more student leadership groups will give brief presentations to the Board on their current activities, school culture and their Ceiba experience. Examples student leadership groups include Associated Student Body, Student Government, Young Men of Color, MEChA and Women's Empowerment.
March Report: There will be no Student Voice and Leadership report at the March meeting. |
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| B. | Board Report | |
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Report on Brown Act and Conflict of Interest Laws Training attended on 3/5/19 by Yesenia Parra, Meredith Wall, Mary Navas and Annie Millar |
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| C. | Facilities/Operations | |
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1. Enrollment/Attendance 2. Monthly Update: no monthly update. The financial report will be the Second Interim Budget Report 3. Building Update: maintenance, repairs, lifecycle study 4. Loan Update: new monthly item on the status of the building credit line |
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| D. | Academic Excellence Committee Report | |
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The Academic Excellence Committee has met twice since the 2/12/19 Board meeting.
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| E. | Finance Committee Report | |
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The Finance Committee has met multiple times since the 2/12/19 Board meeting.
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| F. | Executive Director/Principal Report | |
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This is a standing item for school updates.
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| III. | Action Items | |
| A. | Approval of the Second Interim Budget Report | |
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The Second Interim will be available on Monday, 3/11/19.
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| B. | Approval for the 19/20 School Calendar | |
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The proposal for the 19/20 calendar moves the start of school up by seven days due to the implementation of a new Student Information System. This would be a one-time basis. The mid-July start would resume in 20/21. |
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| C. | Approval of Contract with Wald, Ruhnke and Dost for Building Repair | |
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This is the second contract with Wald, Ruhnke and Dost. The first contract was approved by the Board in 2018. This expands services to include construction drawings, support before and during the project, and project management.
It has been sent to legal counsel for review and their response should be available by the Board meeting. |
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| D. | Approval of the Safety Plan | |
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The Safety Plan was submitted by the 3/1/19 deadline to the Santa Cruz County of Education. Staff is currently developing a plan to fully implement the Safety Plan. It is in two sections. |
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| E. | Resolution #4:Board Signatories with Increase in Executive DIrector's Signing Authority | |
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This resolution would increase the Executive Director's Signing Authority from $5,000 to $10,000 without requiring a second signature. |
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| F. | Animals on Campus Policy (draft) | |
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Ceiba does not currently have a policy for service animals. The source of this draft policy is CharterSafe, the school's insurer. It has been slightly modified:
1) adds the site administrator in addition to the Executive Director and designee as managers of the Service Animal policy 2) deletes specific information about miniature horses as Service Animals. If needed, the policy could be amended in the future to include safety issues specific to miniature horses. The process will be to review the draft at the March meeting, then bring it back for approval at the April meeting. |
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| IV. | Closed Session | |
| A. | Public Comment on Closed Session | |
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At this time, any person may address the Board on any Closed Session item. Pursuant to the Brown Act, the Board can not consider issues or take action on requests during this comment period.
Following Closed Session, a public report will be made to acknowledge action taken on confidential issues without reference in regards to individuals or worksites. |
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| B. | Adjourn to Closed Session | |
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The Closed Session agenda may include items to consider and/or take action on issues regarding personnel, litigation, property and/or student discipline. Examples include:
* Personnel Issues * Litigation * Property * Student Discipline |
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| C. | Closed Session | |
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I. Conference with Legal Counsel - Existing Litigation
(Paragraph (1) of subdivision (d) of Government Code Section 54956.9) Ceiba Public Schools v. Green Valley Corp. dba Barry Swenson Builders, et al |
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| D. | Adjourn Closed Session | |
| V. | Reconvene Open Session | |
| A. | Report out from Closed Session | |
| VI. | Closing Items | |
| A. | Items for April Regular Board Meeting | |
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1. Draft policy for enrollment |
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| B. | Adjourn Meeting | |