Ceiba College Preparatory Academy

Finance Committee Meeting

Date and Time

Thursday November 8, 2018 at 4:00 PM PST

Location

260 W. Riverside Drive, Watsonville, CA (Conference Room 211)

Agenda

Section Number Topic Number Details
I. Opening Items
 
Opening Items
  A. Record Attendance and Guests
  B. Call the Meeting to Order
  C. Public Comment
   
The public is welcome to make comments on items not on the agenda during this time. The Finance Committee will hear them as input, but can not respond or take action on them. 
  D. Approve Agenda
  E. Approval of Minutes
II. 18/19 Budget
  A. Food Service
   
1. Implementation of Breakfast Program: budget, staffing, goals
2. RFP Contract Process for Food Service: update
3. How to increase participation in the National School Lunch Program: brainstorm and develop a plan in conjunction with Wellness Committee
  B. Review of the Current Monthly Update from DMS
   

1. Prepare for First Interim Budget Report
2. Ensure that the report includes information requested by the Board
3. Identify changes to the monthly update (loss is reported for the first time in this monthly update)

  C. Process for Budget Reductions
   
Development of a systematic process to reduce expenditures: 
1. Staffing
2. Materials and Supplies
3. Consultants/Contracts/Services
  D. Review Current Financials
   
 
  1. Invoices over $5,000 to review and sign
III. 260 W. Riverside Building Update
  A. Building Projects
   
  1. Science Classroom Remodel
  2. Budget/timeline/process for Building Repair
  3. Winterization
  4. Prop 39e Energy Grant

Each item will be discussed addressing:
process
budget
timeline
interface with other projects
issues/concerns
IV. Foundation Update
  A. 18/19 Foundation Budget and Priorities
   
  1. Fundraising Plan for 18/19
V. Closing Items
  A. Planning
   
1. Report to the Board
    Board meeting schedule: 11/13; 12/11 (First Interim Financial Report; Audit)
2. Agenda Items for Next Finance Committee Meeting
    Finance Committee schedule: 12/6
3. Pending Items
* Fiscal Services Policies
* Athletics Budget
    
  B. Adjourn Meeting