Final

Ceiba College Preparatory Academy

Regular Meeting of the Ceiba Board of Directors (Agenda posted 6/15/18)

Date and Time

Tuesday June 19, 2018 at 5:00 PM PDT

Location

260 W. Riverside, Watsonville, Conference Room 211

Agenda

Section Number Topic Number Details
I. Opening Items
 
Opening Items
  A. Call the Meeting to Order
  B. Record Attendance and Guests
  C. Public Comment on Closed Session
   
At this time, any person may address the Board on any Closed Session item. Pursuant to the Brown Act, the Board can not consider issues or take action on requests during this comment period. 

Following Closed Session, a public report will be made to acknowledge action taken on confidential issues without reference in regards to individuals or worksites. 
II. Closed Session
  A. Adjourn to Closed Session
   
The Closed Session agenda may include items to consider and/or take action on issues regarding personnel, litigation, property and/or student discipline. Examples include:

* Personnel Issues
* Litigation 
* Property
* Student Discipline
  B. Closed Session
   
I. Pursuant to Government Code § 54957

Public Employee Employment Title: Executive Director

II. Conference with Legal Counsel - Existing Litigation
(Paragraph (1) of subdivision (d) of Section 54956.9)

Ceiba Public Schools v. Green Valley Corp. dba Barry Swenson Builders, et al

 
III. Reconvene Open Session
  A. Report out from Closed Session
  B. Approval of the Agenda
  C. Approval of the Board Minutes
   
5/15/18 Regular Board Meeting
6/12/18 Special Board Meeting
  D. Consent Items
   
  1. SY17.18 Staffing Report: updated through 5/31/18 (provided at the Board meeting)
  2. SY17.18 Enrollment and Attendance Report: updated through 5/31/18
  3. April and May, 2018 Detailed Warrant Reports
  4. Contracts/MOU's/Agreements for 18/19
    1. Memorandum of Understanding with Parent Institute for Quality Education (PIQE) for 18/19 school year
    2. Master Contract with Adriana San Millan, LLC for services 18/19
    3. Adriana San Millan-School Psychology and Special Education Services Agreement effective 7/1/18
    4. Addendum to Agreement to Provide Food Service Option Year 2 for Revolution Foods
    5. Membership Invoice for Board on Track: Strategic Membership (9/1/18 - 8/31/18) - Additional information regarding Board on Track is provided as background material. 
    6. Membership Proposal for CharterSafe (7/1/18 - 6/30/19)
  5. Overnight Field Trips:
    1. GenHERation/Southwest Airlines Leadership Camp (Dallas, TX)
    2. Overnight Field Trip: GenHERation/Discovery Days (San Francisco, CA)
  E. Public Comment
   

At this time, any person may address the Board on any item not listed on the agenda. Pursuant to the Brown Act, the Board can not consider issues or take action on requests during this comment period. 
IV. Reports
  A. Facilities Update
  B. Board
   
1. Board Recruitment
We currently have three potential board members interested in joining the Ceiba Public Board. The Board will discuss next steps. 
2. Scheduling a Board Workshop
There is a need to schedule a Board workshop for strategic planning. The Board will discuss scheduling the workshop. 
V. Action Items
  A. Local Control Accountability Plan for 18/19
   
The Local Control Accountability Plan must be reviewed and approved by the Board by 6/30/18. 

A draft of the LCAP has been uploaded: 6/17/18 3:30pm. 
  B. Approval of 18/19 Budget
   
The Finance Committee met on 6/8/18 and will give input regarding the 18/19 budget. 

18/19 Budget Draft B is attached. Draft C will be attached on Monday, 6/18/18 which should show an improved multi-year projection. 

Discussion at the meeting will include a recommendation to decline Federal Categorial Fund Title III (approximately $10,000 annually). 

Karl Yoder from DMS will join the meeting by phone to answer questions regarding the 18/19 budget.

It must be approved by the Board by 6/30/18.
  C. Addendum to Science Classroom Remodel Contract
   
Consideration of addendum to Science Classroom Remodel Contract with Selden and Son. A draft of the addendum was added on 6/17/18 at 8:15pm. 
  D. Resolution Regarding Executive Compensation Approval of Employment Agreement for Executive Director
   
Prior to consideration of the Executive Director contract, a resolution must be considered that ensures that the Board has done its due diligence to review comparable salaries. 

Draft resolution uploaded 6/17/18 at 8:00pm together with DMS Salary Study (which had been provided to the Board at the May, 2018 Special Meeting). 
  E. Executive Director Contract
   
Oral report of salary, salary schedule, or compensation paid in the form of fringe benefits to Executive Director followed by vote on contract. The contract will be uploaded as soon as it is available. 
1. Salary
2. Health benefits
3. Bonuses
4. Life Insurance
5. Stipends/Allowances
6. Other Compensation

The existing contract is attached for review. The draft has been modified per changes from legal counsel. It now includes the cell phone stipend. Uploaded 6/18/18 at 2:15pm. 
  F. Family Handbook for 18/19 School Year
   
A draft of the Handbook is attached. A summary of changes from the 17/18 version to the 18/19 version has been uploaded (6/18/18 at 2:45).
VI. Closing Items
  A. Planning for Future Board Meetings and School Activities
   
  • July 17, 2018 Regular Board Meeting
  • August 13, 2018 TBD Ceiba’s 10th Anniversary
  • TBD Inauguration of the Science Classroom Remodel
  • August 21, 2018 Regular Board Meeting
  B. Adjourn Meeting